Total 3,448 admin assistant job vacancies in Others category in Australia

Food manufacturing company, due to natural of business, looking for night shift Production Assistant
Position： PRODUCTION ASSISTANT (Permanent Night Shift)
Working hours：11pm – 11am (Split Shift, Permanent Night Shift)
Salary：$2,500 - $4,500

Job Scope:

70% Production Work

• Perform routine check on all equipment
• Troubleshoot, resolve production equipment breakdown and test setup problem
• Support line equipment check and carry out equipment restoration
• Impart basic troubleshooting skill and knowledge to production worker

30% Ad Hoc

• Assist on production line, noodle manufacturing
• Any other duties as per assigned by the supervisor

Requirement:

• Preferably with permanent night shift exp / Food manufacturing exp
• Able to work individually & also be a team player

EA Personnel Name: Oscar
EA Personnel No: R21102835
EA License No: 21C0786

The incumbent will support his/ her Reporting Officer in the management of vendors to fulfil service contract obligations. He/She will also assist with all related planning, coordination, staffing and administration of daily operations. He/ She is accountable to the Institution Lead, Group Hospitality for proper contract management and smooth operationalisation at the institutional level.

Primary Responsibilities and Duties (80%)

• Ensure contract management and administration are fully compliant with contract terms and conditions, as well as NUHS Contract Management Policy and Audit Compliance
• Analyse all requirements and provisions in contracts, including terms and conditions to work with vendor on implementation and compliance
• Conduct workforce qualifications/ competency assessment before allowing deployed staff to work in certain critical areas in hospital
• Ensure all services rendered by the vendors meet the service standards set in the KPIs and users expectation
• Ensure vendor performance reports are validated using source data
• Conduct sampling check on the accuracy of contract KPIs that are compiled manually at institutions monthly
• Ensure contract checklists are completed when verifying the contract and vendor performance monthly
• Escalate issues to Institution Lead, Group Hospitality if necessary
• Oversee daily operations, attend to user department requests and troubleshoot issues with vendor (if any)
• Raise Purchase Requests/ Purchase Orders for the procurement of institution specific purchases in accordance with NUHS Procurement Policy
• Ensure vendor is compliant with Workplace Safety regulations
• Ensure institution BCP is in place with drills being planned and validated annually
• Manage in-house inventory (e.g. linen) (if applicable)
• Ensure fixed assets are tracked, accounted for and maintained according to maintenance plan (e.g. patient trolleys, wheelchairs, food trolleys)
• Ensure that contracts are executed accordingly, all KPIs are verified, with contract checklists completed and supporting documents appended, before submitting payment to Institution Lead for approval
• Work with Institution leads on the actions to be taken for non-performance
• Maintain good documentation (e.g. records of all contracts, records, reports, documentation, minutes of meetings with vendors)
• Assist Institution Lead to collate required expenses during the annual and multi-years budgeting exercise
• Ensure budget is utilised according to planned activities
• Coordinate with Finance to ensure correct billing according to contractual obligations
• Lead or participate in assigned projects and tasks assigned by Institution Lead, Group Hospitality

Secondary Responsibilities and Duties (20%)

• Monitor and ensure all vendors and service providers adhere to the house rules.
• Take on and assist in projects and ad-hoc assignments.
• Develop and counsel staff.  Conduct briefings with department’s supervisors along with service partners, always maintaining open channels for communication and feedback.
• Supervise various operations as and when required.
• Perform any other duties assigned by the Reporting Officer.

Requirement

• Recognised Degree, preferably in contract management in Healthcare / Hotel Setting / Horticulture, Certified Practicing Horticulturist (CPH), or related field

• Good team player
• Strong interpersonal skills
• Good writing and communication skills
• Analytical, meticulous and high level of initiative
• Record of good leadership and project management

5 days, 9:30 am to 8 pm (off day on Monday & Friday)

Salary: $2400 to $2500, no commission

Location: 144 Teck Whye Ln

Job description:

• Assist in daily optics retail store operation
• Greet customers and provide excellent customer service
• Check and replenish stock
• Maintain cleanliness of the store
• Manage customer enquiries
• Recommend customer products based on their preferences and needs
• Daily housekeeping duties
• Assist with ad-hoc duties assigned
• Handle administrative functions such as processing of purchases and ordering of stock etc

Requirements:

• Relevant experience in retail sales is required, with optical retail experience is highly preferred

Benefits:

• With AWS
• 7 days Annual and birthday leave
• Staff discount

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Responsibilities:

•       Manage daily treasury operations, including settlements for deposits, foreign exchange transactions, borrowings, and monitoring of counterparty limits.

•       Administer and monitor intercompany loans, including interest calculations, loan settlements, and reconciliations.

•       Perform month-end closing activities for treasury-related financial instruments, including valuations, hedge accounting, and borrowings reconciliations.

•       Prepare treasury management reports, financial analyses, and support corporate tax and GST compliance requirements.

•       Provide technical accounting support and advisory on hedge accounting and treasury-related matters to internal stakeholders.

•       Ensure treasury transactions and financial instrument accounting comply with relevant accounting standards, regulatory requirements, and internal policies.

•       Support banking administration activities, including account maintenance, signatory management, and Treasury Management System controls.

•       Participate in treasury transformation initiatives, process improvements, system enhancements, and other ad hoc projects.

•       Adhoc tasks as assigned

Job Requirements

·       Minimum Degree in a related discipline

·       Minimum 3 years of relevant experience in similar capacity  

·       ACCA or CPA membership would be an added advantage

·       Able to start immediately or within short notice

Interested candidates, kindly email your detailed resumes in MS word format to joseph.koh@ambition.com.sg

Attention to Joseph Koh Wei Jie(R1873431)

Shortlisted candidates will be notified

www.ambition.com.sg

EA Registration Number: R1873431

Data provided is for recruitment purposes only

Business Registration Number:200611680D. License Number: 10C5117

Trade Finance, Assistant Manager (Maritime/Trading)

Our client is a well-established international business with operations across multiple regions, and is looking to hire a Trade Finance & Treasury professional to support their commercial and treasury activities from Singapore.

Key Responsibilities

• Manage the end-to-end execution of trade finance transactions, ensuring timely processing and settlement of commercial activities.
• Administer and monitor trade finance instruments including Letters of Credit (LCs), Standby Letters of Credit (SBLCs), Bank Guarantees, documentary collections and trade loans.
• Review and coordinate shipping, trade and banking documentation to ensure compliance with contractual and financing requirements.
• Liaise closely with commercial, operations, legal, counterparties and banking partners to facilitate smooth transaction execution.
• Manage daily treasury operations including cash positioning, liquidity monitoring, funding requirements and payment execution.
• Prepare cash flow forecasts and support working capital management across the business.
• Monitor utilisation of banking facilities and ensure compliance with internal controls and financing arrangements.
• Act as a key point of contact for relationship banks on operational matters, account maintenance, KYC reviews and facility documentation.
• Support the renewal and administration of trade finance and banking facilities.
• Assist with foreign exchange settlements and treasury-related transactions where required.
• Support external audits, internal reporting and treasury governance requirements.
• Identify opportunities to improve processes, controls and operational efficiency across trade finance and treasury activities.

Key Requirements

• Degree in Finance, Accounting, Business or a related discipline.
• Approximately 5-8 years of relevant experience within trade finance, treasury or banking operations.
• Prior experience within a commodity trading, shipping, logistics or asset-intensive business environment is a requirement.
• Strong understanding of trade finance instruments including Letters of Credit, Bank Guarantees, documentary collections and trade loans.
• Experience working directly with banks and managing banking relationships.
• Good understanding of cash management, liquidity planning and treasury operations.
• Familiarity with international trade settlement processes and working capital financing structures.
• Strong attention to detail with the ability to manage multiple transactions simultaneously.
• Effective communication and stakeholder management skills.

Job Opportunity: Accounts Assistant

Location: Near Tai Seng MRT
Industry: Cleaning Services Company

Salary: $3,000 – $3,500

Working Days: 5 Days Work Week

Working Hours: 8:30am – 6:00pm (Monday – Friday)

Job Responsibilities:

1. Receptionist dutes at front counter

2. Handling enquiries (Calls, email, social media, sms)

3. Register patients using clinic software

4. Schedule appointments for patients & update system

5. Assist doctor during consultation.

Other duties as instructed by doctor and management.

Job Requirements:

1. Minimum N Levels/ O Levels

2. At least 1 year of experience in a clinic or healthcare setting (preferred)

Interested candidates please send a copy of your resume in MS Word to

clinicalresearch@recruitexpress.com.sg

EA Personnel: Valerie Yong Kian Fung (R1103704)

Company Reg. No 199601303W

EA Licence No. 99C4599

(Italian MNC - Marine and Power Industries)

• Monday-Friday 9am to 6pm // 8.30am-5.30pm [ NO OT Required ]
• After confirmed entitled to 6 days WFH per month
• Location: 2-3 bus stop from Clementi MRT, Singapore
• Basic: $2,800 - $3,200 + AWS + Performance Bonus [ March ]

Requirements:

1. Strong knowledge of customs regulations and international shipping requirements
2. Proficiency in ERP systems, shipping software, and relevant IT tools
3. Minimum 1 years of experience in the shipping and logistics industry, preferably handling marine or engineering equipment and spare part

Job Scopes:

• Ensuring a smooth and efficient transportation of goods from warehouse to various destinations
• Manage billing to customers with high accuracy.
• Preparation and Stock entries into system.
• Work closely with the procurement and warehouse teams to meet customers' needs
• Responsible for coordinating and sourcing for freight forwarders
• Responsible in Accounts opening of new vendors
• Ensure that all shipments comply with local and international regulations, including customs clearance and documentation requirements
• Propose insurance as and when required, follow up cases with vendors pertaining damage/loss cargo during transportation.
• Coordinate with Sales Team on client requirements and billing term status Coordinate with Italy HQ Shipping/Sales Team for orders in conditions documentations
• Participation in annual inventory count

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Looking for Account and Admin , must have experience , can start work immediately , must have knowledge of
computer system and excel ,key data and ect , willing to work hard and solve problems

Job Responsibilities:

· Prepare, compile, and submit monthly progress claims and supporting documents.

· Monitor claim submissions, approvals, and payment status.

· Assist in the preparation of variation order (VO) claims and project-related documentation.

· Coordinate with clients, consultants, subcontractors, suppliers, and internal teams on project matters.

· Follow up on project submissions, approvals, and outstanding actions.

· Maintain and update project documents, records, and filing systems.

· Support Project Managers and Engineers in daily project coordination and administrative tasks.

· Monitor project schedules and assist in ensuring project milestones are achieved on time.

· Prepare reports, meeting minutes, and project correspondence as required.

· Provide general administrative and coordination support to ensure smooth project execution and timely project completion.

Requirements:

· Diploma or equivalent qualification in Engineering, Building, Construction, Business Administration, or related field.

· Minimum 1–2 years of relevant experience in construction, M&E, or project administration is preferred.

· Proficient in Microsoft Office applications (Excel, Word, Outlook).

· Good organizational, communication, and coordination skills.

· Able to work independently and manage multiple tasks effectively.

· Responsible, detail-oriented, and committed to meeting deadlines.

Working Hour:
Monday to Friday 9am to 6.30pm

Salary: $2000 - $2400
Working hours: 5.5 Days | Mon – Fri 8.30am to 3pm (Required to support 3 Weekdays nights 6pm to 9pm) + 1 weekend morning. 8.30am to 1pm. 
Working Location: Lakeside MRT Station (Jurong West)

Responsibilities:

• To assist the Clinic Manager and ensure operational efficiency of the clinic.
• Perform front desks duties – registering patients, answering phone-calls, dealing with enquiries and assisting doctor's needs.
• Cashiering duties – payment collection, filing relevant claims, bookkeeping.
• Clinical duties – assisting clinical tasks like ECG, nebulizer, dressing, minor surgical procedures, triaging.
• Inventory – Maintain adequate supplies and functionality of consumables, medications, stationery, medical equipment. Stock taking and organization of stock.
• Maintenance of clinic's cleanliness and appearance.

Requirements:

• Prior experience as clinic assistant will be an advantage
• Training Provided

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

WE ARE HIRING!!!

Able to work independently!

Job description:

❃ Cashiering

❃ Managing daily operations

❃ Inventory management

❃ Playing with children and help them with their arts!

❃ Other ad-hoc duties

Job details:

❃ Flexible days to work

❃ Working hours

Weekdays 12pm-9pm

Weekends 10am-9.30 pm

❃ Psst! You are able to sit during working hours!

Working Location:

AMK HUB

Interested applicants please send your details to the following, do not call:

WHATSAPP: 8.8.4.9.7970

• Company transport provided to & fro
• (Choa Chu Kang MRT & Tuas Link MRT)
• Timing: 1pm-10pm
• Shift work - 1st week (5 days work)
  2nd week ( 6 days work)
  3rd week ( 5 days work)
  4th week (6 days work)

• Bonus: 2 times a year
• Private supermarket
• Up to $2300
• SINGAPOREAN only

Roles:

• Stock check
• Cashiering duties
• Stocking goods on shelves

Requirement:

• Able to commit to working timing
• Cashering experience

EA Personnel Name: Lucas Chang
EA Personnel No: R1874043
EA License No: 18C9495

Join an exciting new hospitality concept and play a key role in shaping the bar experience from the ground up. We are seeking an experienced and passionate Assistant Housekeeper to lead operations, drive guest experience, and build a vibrant culture.

Responsibilities:

• Support the Executive Housekeeper in overseeing daily Housekeeping and Laundry operations.
• Ensure guest rooms, public areas, and back-of-house areas meet luxury cleanliness and presentation standards.
• Supervise and guide the Housekeeping team to maintain high service quality and operational efficiency.
• Conduct routine inspections and promptly address housekeeping and maintenance issues.
• Handle guest feedback and service recovery matters related to housekeeping operations.
• Assist with recruitment, training, scheduling, and performance management of team members.
• Monitor housekeeping inventory, linen usage, and departmental cost controls.
• Ensure compliance with all health, safety, hygiene, and brand standards.

Requirements:

• Diploma in Hospitality Management or a related field.
• Minimum 5 years of experience in Housekeeping operations
• Strong knowledge ofhousekeeping standards, procedures and operations

Salary: $4,500 - $5,000

To apply, kindly click APPLY NOW to submit your latest CV.

We regret that only shortlisted candidates will be notified.

Chan Zi Hui

EA Registration No.: R1220899

EA License No.: 25C2695

Overview:

We are seeking a detail-oriented and proactive General Insurance Admin Executive to join our dynamic team. The ideal candidate will support the day-to-day operations of the insurance department by managing administrative tasks, liaising with clients and insurers, and ensuring compliance with industry regulations.

Policy Administration:

• Process new insurance applications, renewals, endorsements, and cancellations
• Generate quotations using insurers' online portals
• Verify client information and ensure proper documentation
• Prepare and issue policy documents, certificates, and invoices

Compliance and Documentation:

• Ensure all insurance documentation complies with regulatory standards.
  • Maintain accurate records of policies, claims, and client interactions.

Coordination with Insurers:

• Act as a liaison between clients and insurance companies.
• Keep abreast of policy updates, product offerings, and underwriting guidelines.

Administrative Support:

• Manage emails, phone calls, WhatsApp chats and correspondence.
  • Organize and update the insurance database and CRM system.
  • Assist with ad-hoc administrative tasks as required.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.