Responsible for overseeing the maintenance, operation and staffing in regional property portfolio as directed by the client and in accordance with the standards and procedures of Jones Lang LaSalle. Act as primary Facilities and Soft Services point of contact for client headquarters site. Organize and prioritize multiple tasks, effectively manage through stressful situations, consistently make effective, high-quality decisions, and must develop and effectively manage client relationships.

ESSENTIAL FUNCTIONS

• Develop and sustain a high-quality, well-motivated and engaged Facilities and Soft Services team.

• Provide oversight of Facilities and Soft Services program delivery

• Develop and implement a staffing plan for Facilities and Soft Services ensuring proper distribution of resources including response to urgent or emergency situations.

• Provide regional oversight of CMMS ensuring compliance with KPIs, team compliance with policy and procedure and ease of client usability. Partner with Technology to advise of system needs and functionality.

• Develop, implement and maintain preventative maintenance program.

• Act as health and safety champion for designated region leading program creation, training, compliance and driving culture of safety.

• Monitor systems supporting the facility and facility’s critical operations at a regional level.

• Own strategic planning ensuring utilization of industry and JLL best practices, consistency amongst sites, and documentation

• Provides training and support aimed at expanding the capabilities of the JLL staff

• Establish self as the internal “go-to” for team members needing support in service delivery, management of outside contractors and project delivery.

• Conflict resolution and solution analysis; identifying or partnering with other internal areas to deliver more specialized service to client.

• Drive implementation of best practices and innovative cost reduction programs in all facilities by recommending operational efficiencies resulting in cost savings or increased productivity.

• Provide contract compliance management and quality control.

• Maintain compliance with site Key Performance Indicators (KPI) and Service Levels pertaining to Quality, Financial, Operational, and Strategic metrics.  Responsible for process compliance and documentation related to a variety of internal audits. 

• Preparation of regular and ad-hoc and recurring reports

EDUCATION AND EXPERIENCE

• Undergraduate degree in Business Administration, Engineering or related field experience, preferred.

• Minimum 5 – 8 years direct supervision of multi-building operations and multiple direct reports

CERTIFICATIONS AND LICENSES

• LEED; preferred

• CFM, BOMA, CPM, other Commercial Real Estate related designation; favorable

• Managerial experience required with proven budget and personnel responsibilities.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of Facilities Management, Property Management, Building Systems, etc.

• Vendor performance management

• Excellent communications – written and verbal

• Presentation Skills

• Advanced experience with MS Office suite and CMMS databases

• Strong organizational skills and collaborative management style needed.

Position Objective

The Assistant Campus Manager plays a key operational and facilities support role.

The position is responsible for ensuring all aspects of facilities, operations, safety, and vendor management are delivered efficiently, safely, and cost-effectively.

Working closely with the Campus Manager, the role partners with academic leadership teams to ensure that the campus environment supports high-quality teaching and learning, meets all regulatory requirements, and reflects each school’s unique identity.

Responsibilities

Leadership, Collaboration & Stakeholder Management

• Support the Campus Manager in partnering with school principals and academic leaders to ensure the campus meets operational, capacity, and functional needs.

• Assist with the fair and effective coordination of shared spaces, ensuring all schools are supported equitably.

• Build strong relationships with internal stakeholders, vendors, regulatory partners, and third-party service providers.

• Provide day-to-day guidance to maintenance, facilities, and soft services teams, supporting employee engagement, deployment, and performance.

• Collaborate with the Facilities Directors/Campus Managers across Singapore to align processes, identify efficiencies, and support group-wide operational standards.

Facilities & Maintenance Management

Support the planning, execution, and reporting of all preventive, corrective, and reactive maintenance activities.

• Oversee the daily management of all outsourced engineering, mechanical, electrical, air-conditioning, along with soft services such as security, cleaning, landscaping, and all general maintenance vendors deployed on site.

• Assist in monitoring and reporting on SLA and KPI performance for all facilities teams and services.

• Conduct routine inspections of building systems, learning spaces, playgrounds, and soft services operations, ensuring compliance, upkeep, and readiness.

• Support the management, including procurement, inventory control, financial tracking, and the annual budgeting process.

• Assist in the development and implementation of long-term campus maintenance and optimisation plans (5- and 10-year outlooks).

• Contribute to the planning and delivery of renovation works, enhancement projects, and campus improvements.

• Liaise with local government agencies where necessary (NEA, BCA, URA, SCDF, LTA etc)

Health, Safety, Fire & Risk Management:

Support the implementation and adherence to Health & Safety, Fire Safety, Evacuation, and Risk Management policies and procedures.

• Coordinate with the external Fire Safety Manager and assist in SCDF inspections, rectifications, and renewal of the Annual Fire Certificate.

• Partner with academic teams to ensure classroom setups, learning environments, and early-years spaces are safe, compliant, and developmentally appropriate.

• Maintain and deliver training for the CERT team, ensuring drills, exercises, and emergency procedures are executed as scheduled.

• Support safe work practices by enforcing Risk Assessments and ensuring contractor compliance with all relevant standards and guidelines.

• Maintain and keep updated documentation records for all health and safety matters and prepare documentation for all audits.

Operations Management

Oversee daily operational support services including cleaning, security, logistics, event support, transportation coordination, and general campus upkeep. Provide operational support for school events, activities, and special programmes.

• Support tender reviews, RFP processes, and contract administration in partnership with the Campus Manager.

• Assist in the ongoing review and improvement of Standard Operating Procedures, service standards, and operational workflows to ensure efficiency and service excellence.

• Drive the adoption of technology, innovation, and productivity improvements to enhance campus operations.

• Maintain strong relationships with all internal and external stakeholders to ensure smooth, reliable, and responsive service delivery.

• Perform any other duties as necessary to support the smooth and efficient operations.

Position Requirements

•     Excellent communication skills - written and spoken English

•     Good interpersonal skills, with the ability to interact professionally with stakeholders of various nationalities.

•     Self-motivated, proactive, and creative problem-solving skills to ensure an outstanding customer service delivery is maintained

•     Ability to work independently in a fast-paced and challenging environment, manage teams of third-party vendors to ensure an outstanding service is delivered and maintained

•     Proficient in IT skills with good MS Office knowledge

Qualifications:

•     Degree or Diploma in Engineering (Mechanical/ Electrical/ Facilities Management) or equivalent qualification

•     Minimum 5 years of experience in a similar role

•     Possession of a valid Fire Safety Manager (FSM) certification to perform FSM duties or the willingness to undertake certification will be advantageous

•     Knowledge of Singapore laws and regulations relating to Building Management and Regulations including but not limited to Fire Safety

•     Possession of a valid Environmental control coordinator would be advantageous

Working Hours:

8:00 am – 5:00 pm, Monday to Friday

Job Highlights:

• Located at Boon Lay

• Mon to Fri, 8.00AM to 5.45PM)

• Up to $9,000

• Bonuses

Job Summary

We are seeking an experienced Facilities Management leader to oversee the strategic planning, operations, and continuous improvement of a Facilities Management Centre. This role will drive operational excellence, lead multidisciplinary teams, manage large-scale facilities programmes, and ensure compliance with safety, quality, and regulatory requirements.

Key Responsibilities

• Lead and manage the Facilities Management Centre, ensuring alignment with organisational objectives and service standards.

• Develop, implement, and monitor facilities management programmes to enhance operational performance and service delivery.

• Manage and coordinate cross-functional teams, contractors, service providers, and internal stakeholders to ensure successful project execution.

• Oversee facilities operations, maintenance planning, asset management, emergency preparedness, and regulatory compliance.

• Drive continuous improvement initiatives through data-driven decision-making, innovation, and industry best practices.

• Manage vendor performance, contract administration, and service quality.

• Develop and manage departmental budgets, ensuring effective resource allocation and cost optimisation.

• Lead, coach, and develop facilities management professionals to build a high-performing team.

• Establish and maintain risk management frameworks to minimise operational disruptions and safeguard assets.

• Monitor programme performance and provide regular reporting to senior management.

Requirements

• Bachelor's Degree in Facilities Management, Engineering, Building, Estate Management, or a related discipline.

• At least 10–15 years of relevant experience in Facilities Management, Integrated Facilities Management (IFM), Real Estate, or related environments.

• Minimum 5–8 years of leadership experience managing large-scale facilities operations, programmes, or portfolios.

• Possession of CFME Tier 2

• Workplace Safety-related certifications (e.g. WSH or FSM)

Why Join Us?

• Opportunity to lead a high-impact facilities management function.

• Strategic leadership role with influence across large-scale operations.

• Collaborative and professional working environment.

• Career growth and development opportunities within a dynamic organisation.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON or email the updated resume to miya@mci.com.sg

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

https://www.mci.com.sg/wp-content/uploads/2025/09/MCI-Job-Applicant-Data-Protection-Notice.pdf

Kuan Mei Yang

Registration Number: R24124509

EA License No: 06C2859 (MCI Career Services Pte Ltd)

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About The Role

As a Senior / Condominium Manager, you will lead the overall management and operations of a luxury residential development, ensuring exceptional service standards and a premium living experience for residents. You will oversee daily estate operations, guide the site management team, and work closely with the Management Council to uphold the highest standards of property management, maintenance excellence, and resident satisfaction.

This role requires a strong leader who combines operational expertise, stakeholder management skills, and a service-oriented mindset to maintain the prestige and value of a luxury development.

What You Will Be Doing

• Lead and manage the on-site management team, setting high service standards aligned with luxury residential expectations

• Oversee daily estate operations, ensuring facilities, services, and common areas are maintained to exceptional standards

• Serve as the key liaison between the Management Council, residents, and service providers, fostering strong and professional relationships

• Manage and monitor performance of vendors and contractors to ensure quality service delivery and contractual compliance

• Oversee renewal and administration of service contracts, insurance policies, and statutory requirements

• Ensure full compliance with BMSMA regulations, building by-laws, and safety standards

• Handle residents’ feedback, concerns, and complex issues professionally and promptly, maintaining high levels of resident satisfaction

• Organise and support Council Meetings, Annual General Meetings (AGMs), and committee discussions, ensuring proper governance and follow-through

• Prepare, manage, and monitor annual budgets, financial reports, and expenditure to ensure prudent financial management

• Drive continuous improvement initiatives to enhance operational efficiency and resident experience
  

We’re Looking For Someone Who’s

• You have at least 8 years of condominium management experience, preferably managing luxury or large-scale residential developments

• You possess strong experience working with Management Councils and high-expectation stakeholders

• Demonstrated leadership capability in managing site teams and multiple service providers

• Sound knowledge of BMSMA, regulatory compliance, and estate governance practices

• Excellent communication, negotiation, and stakeholder management skills

• Highly organised, detail-oriented, and able to manage complex operational matters confidently

• Service-driven mindset with strong professionalism and discretion suited for luxury residential environments
  

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

Your new company 

This role is with a global real estate and facilities management organisation supporting a high‑profile residential portfolio for an international client. The team delivers property and facilities services across the full life cycle of residential assets, with a strong focus on compliance, service standards, and stakeholder engagement.

Your new role 

• Oversee day‑to‑day operations of a residential property portfolio, managing assets from onboarding through occupancy and exit.
• Coordinate move‑in and move‑out activities, ensuring properties meet readiness, compliance, and safety requirements.
• Monitor maintenance, inspections, and contractor performance to ensure service delivery standards are met.
• Support compliance, risk management, and safety practices across all properties.
• Assist with budgeting, cost tracking, procurement, and vendor management.
• Act as a key point of contact for residents and stakeholders, handling queries and resolving issues.
• Maintain accurate records, reporting, and system updates for property operations and compliance.
• Support process improvements and ensure consistent delivery across the portfolio.

What you'll need to succeed 

• A relevant qualification in facilities management, property, construction, or a related discipline.
• Around 2–3 years of experience in facilities or property management, preferably within residential portfolios.
• Experience managing contractors, maintenance activities, and compliance requirements.
• Strong organisational, communication, and stakeholder management skills.
• Ability to work in structured, process‑driven environments.
• Exposure to residential, government, or regulated environments is an advantage.

What you'll get in return 

You’ll work within a structured and client‑focused environment supporting a high‑profile residential portfolio. The role offers exposure to end‑to‑end facilities management, stakeholder engagement, and compliance‑driven operations, with opportunities to develop within a global organisation.

What you need to do now 

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to my email at niall.conway@hays.com.sg

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Senior Maintenance Manager

Job Responsibilities

• Lead and oversee all maintenance operations, repair works, system upgrades, and asset lifecycle management for Pneumatic Waste Conveyance Systems (PWCS).
• Develop and implement strategic maintenance plans, preventive maintenance programs, manpower allocation, and resource planning to ensure maximum system reliability and operational efficiency.
• Manage site mobilization activities and collaborate with procurement and supply chain teams for timely sourcing of spare parts, equipment, and maintenance materials.
• Supervise and coordinate maintenance teams, subcontractors, and service personnel across multiple sites to ensure safe and efficient execution of works.
• Monitor maintenance schedules, work progress, system performance, and project milestones to ensure timely completion and compliance with contractual requirements.
• Establish and maintain maintenance documentation, service reports, equipment history records, maintenance checklists, and asset management databases.
• Liaise directly with clients, facility management teams, consultants, and stakeholders regarding maintenance schedules, system performance, service reports, and operational improvements.
• Review, approve, and maintain Risk Assessments (RA), Safe Work Procedures (SWP), Method Statements, and permit-to-work documentation for all maintenance activities.
• Lead troubleshooting, root cause analysis, and corrective action implementation for complex pneumatic conveying system faults, mechanical equipment failures, electrical controls, and automation-related issues.
• Oversee testing, commissioning, performance verification, and system acceptance for repair, replacement, and enhancement works.
• Develop and update Operation & Maintenance Manuals, technical documentation, standard operating procedures, and maintenance guidelines.
• Ensure compliance with workplace safety regulations, environmental requirements, company policies, and industry best practices.
• Mentor, train, and develop maintenance supervisors, technicians, and engineers to strengthen technical competency and operational excellence.
• Collaborate with engineering, project, and operations teams to support system upgrades, modernization initiatives, and continuous improvement programs.
• Prepare maintenance budgets, cost forecasts, resource plans, and performance reports for management review.
• Drive key performance indicators (KPIs) related to system uptime, maintenance efficiency, safety performance, and customer satisfaction.
• Perform other duties and responsibilities as assigned by management.

What We're Looking For

• Degree or Diploma in Mechanical Engineering, Electrical Engineering, Mechatronics Engineering, Building Services Engineering, or a related technical discipline.
• Minimum 8–10 years of relevant maintenance experience, with at least 3–5 years in a managerial or senior supervisory capacity.
• Strong technical knowledge of mechanical systems, pneumatic conveying equipment, blowers, valves, electrical control systems, PLCs, instrumentation, and automation systems.
• Proven experience in maintenance planning, asset management, troubleshooting, and leading multidisciplinary maintenance teams.
• Strong understanding of workplace safety regulations, risk assessment procedures, and permit-to-work systems.
• Excellent leadership, communication, stakeholder management, and problem-solving skills.
• Ability to manage multiple projects, priorities, and maintenance contracts simultaneously.
• Proficiency in Microsoft Office, and technical reporting.
• Proficiency in Mandarin is an advantage, to liaise with Mandarin-speaking clients.

Why Join Us

• Collaborative and professional work environment with a highly specialized engineering team.
• Opportunity to work in a growing and innovative industry supporting sustainable urban infrastructure.
• Strong project pipeline with long-term growth and career advancement opportunities.
• Exposure to large-scale automated waste management and smart city infrastructure projects.
• Competitive salary and comprehensive benefits package, including company-sponsored trips and employee welfare programs.
• Extended home leave and flexible work-from-home-country arrangements.
• Opportunities for leadership development and professional training.

To Apply

Please submit your updated resume together with a cover letter outlining your relevant experience and qualifications.

We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

About the Role:

As a CBRE Facilities Manager, you will manage a team responsible for providing overseeing building operations and maintenance for a facility, campus, or portfolio of small to medium sized buildings.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Provide formal supervision to employees. Monitor the training and development of staff. Conduct performance evaluations and coaching. Oversee the recruiting and hiring of new employees.
• Schedule and manage the team's daily activities. Establish work schedules, assign tasks, and cross-train staff. Set and track staff and department deadlines. Mentor and coach as needed.
• Coordinate and manage facility repairs and maintenance by working with technicians, vendors, and contractors.
• Maintain positive client relationships and conduct meetings on unresolved facility issues.
• Prepare and manage capital projects, operating budgets, and variance reports.
• Perform facility inspections quality assurance following local, state, and federal regulations. Suggest operational efficiencies, repairs, and upgrade opportunities.
• Manage environmental health and safety procedures for facilities.
• Oversee vendor relationships and invoicing procedures. Review price quotes for the procurement of parts, services, and labor for projects.
• Conduct process and procedure training on maintenance, repairs, and safety best practices.
• Lead by example and model behaviors that are consistent with CBRE RISE values. Influence parties of shared interests to reach an agreement.
• Apply knowledge of own discipline and how own discipline integrates with others to achieve team and departmental objectives.
• Identify, troubleshoot, and resolve day-to-day and moderately complex issues which may or may not be evident in existing systems and processes.

What You’ll Need:

• Bachelor's Degree preferred with 3-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered. Valid driver's license required. Facility Management certification preferred.
• Experience in the areas of staffing, selection, training, development, coaching, mentoring, measuring, appraising, and rewarding performance and retention preferred.
• Ability to guide the exchange of sensitive, complicated, and difficult information, convey performance expectations and handle problems.
• Leadership skills to motivate team impact on quality, efficiency, and effectiveness of the job discipline and department.
• Extensive organizational skills with a strong inquisitive mindset.
• Advanced math skills. Ability to calculate difficult figures such as percentages, fractions, and other financial-related calculations.

About the role:

• Establish a team of FM experts for operational analysis.

• Define maintenance and repair needs based on site conditions.

• Review contracts and scopes of work for specialist sub-contractors.

• Identify and procure required hand tools and equipment.

• Develop planned preventive maintenance (PPM) schedules.

• Design the FM organizational structure and phase-in plan for site personnel.

• Set work schedules, shift arrangements, and deployment plans.

• Establish safety and quality assurance (QA) programs with supporting training.

• Implement FM operations including staff onboarding, vendor coordination, and documentation.

• Monitor FM performance and ensure compliance with contractual obligations.

• Oversee procurement and handling of spare parts, tools, and equipment.

• Standardize operational procedures, reporting protocols, and communication processes.

• Conduct performance reviews and ensure compliance with safety and quality standards.
  

About you:

• Proven leadership and analytical skills in Facilities Management.

• Strong experience in defining maintenance strategies and asset assessments.

• Knowledge of contract management and vendor oversight.

• Familiarity with FM tools, equipment, and procurement practices.

• Expertise in preventive maintenance planning and implementation.

• Experience in organizational structuring and phased deployment.

• Workforce planning and shift scheduling capabilities.

• Deep understanding of EHS regulations and QA systems, including training facilitation.

• Project management skills with experience in team onboarding and vendor coordination.

• Competence in tracking FM KPIs and ensuring contract compliance.

• Knowledge of inventory management and procurement systems.

• Ability to develop and implement SOPs, site reporting, and communication frameworks.

• Experience with performance audits, safety reviews, and QA compliance.
  

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;

• Career development and a promote from within culture;

• An organisation committed to Diversity and Inclusion

• We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

ABOUT IIX GLOBAL

IIX (Impact Investment Exchange) is a Singapore-headquartered pioneer in impact investing, connecting capital markets with sustainable development. For over a decade, IIX has been building the infrastructure for impact — structuring innovative financial instruments, running donor-funded development programs, and developing digital platforms that serve impact investors, enterprises, and communities across Asia and beyond.

Our work spans impact-linked securities, blended finance, gender-lens investing, and climate finance — always with the goal of mobilizing private capital for social and environmental good. We are a lean, mission-obsessed team. Everyone here wears multiple hats, moves fast, and cares deeply. If you’re energized by that, you’ll thrive at IIX.

ROLE PURPOSE

This role is the operational backbone of IIX’s Singapore headquarters. Spanning three interconnected areas — office and administrative operations, commercial contracts support, and program management coordination — it keeps the organization running smoothly while giving the COO and Finance Director meaningful leverage on commercial and program workstreams.

This is not a narrow brief. You will move between reviewing an NDA in the morning, coordinating a cross-functional program check-in at midday, and sorting out an office vendor in the afternoon — and you will find that energizing, not exhausting. You are a systems thinker who takes ownership, closes loops, and makes things work.

KEY RESPONSIBILITIES

1. Office & Administrative Operations

You fully own office operations. No routine administrative or vendor matter should require escalation — the Singapore office runs smoothly, consistently, and without disruption.

• Own the day-to-day running of IIX’s Singapore office — facilities, vendors, supplies, maintenance, and space planning

• Lead the office relocation process from scouting and shortlisting through to fit-out coordination and move logistics

• Supervise the Front Office Support Officer, ensuring CEO and senior leadership administrative needs are handled seamlessly without COO involvement

• Serve as the escalation point for front office matters — scheduling, travel, visitor management, and logistics

• Liaise with HR on onboarding logistics for Singapore-based hires

• Manage office budget tracking, expense reporting, and petty cash

• Ensure office-wide administrative policies are documented, consistent, and followed

• Take ownership of the staff experience at Singapore HQ — you are the keeper of the office culture and energy, ensuring the team feels supported, connected, and motivated

• Lead and coordinate team building initiatives for the Singapore office — planning events, celebrating milestones, and creating moments that reinforce IIX’s PREM culture

• Serve as a point of contact for Singapore-based staff on day-to-day workplace matters, acting as a reliable and approachable presence in the office

2. Commercial Contracts & COO Support

You fully own routine contract review and process control. The majority of contracts are independently assessed and cleared without escalation — only non-standard or high-risk matters are brought forward to the COO.

• Conduct first-pass review of routine commercial contracts — vendor agreements, service contracts, NDAs, MoUs — flagging non-standard clauses and risk areas for COO attention

• Maintain a contracts tracker and manage the full signature, execution, and renewal workflow

• Coordinate with external counsel when escalation or specialist review is required

• Support vendor onboarding, due diligence processes, and procurement workflows

• Draft routine commercial correspondence and internal documentation on behalf of the COO

• Take on special projects and ad hoc workstreams as directed by the COO

3. Program Management Coordination

You maintain accurate, up-to-date tracking of all program deliverables and documentation — the COO and Finance Director have real-time visibility into program status at all times.

• Maintain a consolidated tracker across IIX’s donor-funded programs — covering key milestones, deliverable deadlines, and submission timelines

• Coordinate regular cross-functional check-ins between Program Directors, Finance, HR, and Impact Measurement to keep programs on track

• Support Program Directors with reporting logistics — compiling inputs, formatting donor reports, tracking submission windows, and chasing outstanding items

• Review and track subcontractor agreements under donor programs — ensuring contracts are in place, deliverables are documented, and costs are accounted for in line with donor requirements

• Support the Finance Director with subcontractor-related documentation and audit readiness — maintaining organized records of agreements, invoices, and deliverable sign-offs

• Maintain organized program files and documentation in line with donor and IIX standards

• Flag delivery risks, timeline slippages, or coordination gaps to the COO and Finance Director early

WHAT WE’RE LOOKING FOR

Experience & Skills

• 4–6 years of experience in operations, project coordination, legal operations, or executive administration — ideally in professional services, investment, or a mission-driven organization

• Some exposure to commercial contracts review — ability to read a vendor, service, or subcontractor agreement, identify non-standard terms, and flag areas of concern (legal training not required)

• Experience supporting program or project management workflows — tracking deliverables, coordinating across teams, maintaining documentation

• Comfortable working with subcontractor documentation and audit-ready filing — attention to detail and process discipline are essential

• Singapore market familiarity — local vendor landscape, office leasing norms, and business practices

• Experience managing or supervising at least one direct report

• Strong written English — you will draft correspondence and documentation on behalf of senior leadership

• Highly organized and detail-oriented, with the ability to manage multiple workstreams simultaneously without dropping threads

The Person

• Low-ego, high-ownership — you find satisfaction in making things work, not in the title that reflects it

• Culture keeper — you genuinely care about the people around you, and you take pride in creating an office environment where the team feels energized, valued, and connected

• Systems thinker — you build trackers, close loops, and create order from ambiguity

• Proactive by nature — you identify what needs to happen before being asked

• Comfortable context-switching — you can move from a contracts review to a program tracker to planning a team event without losing momentum

• Mission-aligned — IIX’s work matters to you, and that’s part of why you’re here

THE PREM FRAMEWORK

Every IIX team member is a PREM professional. We look for these qualities in everyone we hire:

P - Passionate, Mission-driven & purpose-led

R - Resilient, Thrives under pressure & ambiguity

E - Equitable Champions fairness & inclusion

M - Maverick - Bold, entrepreneurial thinker

WHY IIX

• Work at the intersection of finance and impact — your operational excellence directly enables IIX’s mission

• A role with real breadth — no two days are the same, and you will build skills across operations, commercial, and program management

• High-trust, lean team environment — minimal bureaucracy, maximum ownership

• Singapore HQ role with exposure to a globally operating organization and senior leadership

• A culture that takes PREM values seriously — you will be seen, heard, and valued

HOW TO APPLY

To apply, please send your CV and a brief cover note to this breezy link. In your cover note, tell us about a time you had to manage multiple competing priorities across different workstreams — and how you kept everything on track.

IIX is an equal opportunity employer. We are committed to building a diverse, inclusive team that reflects the communities we serve.

Job Descriptions

·       You’ll develop and implement a comprehensive pricing strategy for online parts sales.

·       You’ll set up and maintain accurate pricing information for various parts and accessories.

·       You’ll prepare accurate and competitive pricing proposals and monitor and adjust pricing as needed.

·       You’ll ensure compliance with local tax and import/export regulations.

·       You’ll drive sales by following up on high-value parts quotations.

·       You’ll oversee the entire equipment parts sales process, from initial customer contact to order fulfilment.

·       You’ll monitor market trends and identify new opportunities to expand the parts business.

·       You’ll develop and execute strategic sales plans and promotions to achieve revenue targets.

·       You’ll manage the entire lifecycle of spare parts from procurement to delivery.

·       You’ll analyse customer requirements and recommend appropriate parts solutions.

·       You’ll analyse current processes and identify areas for improvement to enhance efficiency and productivity.

·       Any other additional duties as assigned.

What We Expect of You

·       Bachelor’s degree in Engineering, Business Administration, Logistics and Supply Chain Management or related field.

·       Proficiency in using ERP systems and other relevant software.

·       Strong logistics skills are essential

·       Prior parts management experience in the heavy equipment industry, is highly preferred.

·       Ability to analyse data to identify trends, optimize inventory levels, and make data-driven decisions.

·       Strong analytical skills to identify and resolve issues related to parts availability, pricing, and logistics.

·       Commitment to providing excellent customer service and building strong relationships with customers.

Job Description

To support the planning, coordination, and execution ofoutlet projects and maintenance works, ensuring timely completion, costcontrol, and minimal disruption to operations.

Key Responsibilities

1. Project Coordination

• Assist in planning and execution of projects such as renovations, upgrades, and new outlet openings.
• Coordinate with contractors, vendors, landlords, and internal teams to ensure timely delivery.
• Track project progress and follow up on outstanding works.
• Support site inspections and project handovers.

2. Maintenance Support

• Support daily maintenance operations across outlets, including preventive and reactive maintenance.
• Ensure timely resolution of maintenance issues to minimise disruption.
• Assist in scheduling and tracking preventive maintenance works.

3. Cost & Vendor Management

• Support cost tracking for projects and maintenance works.
• Assist in obtaining and comparing quotations.
• Liaise with vendors and contractors to ensure quality work and compliance with requirements.

4. Compliance & Reporting

• Ensure works comply with safety standards, company SOPs, and regulatory requirements.
• Maintain proper documentation of work orders, quotations, and reports.
• Provide regular updates on project and maintenance status.

5. Stakeholder Communication

1. Coordinate with operations teams on schedules, disruptions, and completion timelines.
2. Escalate issues where necessary and ensure clear communication across stakeholders.

Key Performance Indicators(KPIs)

• Timely completion of projects and maintenance works
• Cost control within approved budgets
• Reduction in recurring maintenance issues
• Quality and compliance of completed works
• Stakeholder satisfaction

Working Environment

• Multi-site role with regular outlet visits
• May require after-hours or weekend support when needed

Requirements

• Diploma or Degree in Building, Engineering, Facilities Management, or related field
• 2–4 years of relevant experience in project coordination or maintenance (F&B/retail preferred)
• Basic understanding of M&E and renovation works
• Strong coordination, organisational, and communication skills
• Able to manage multiple tasks and work in a fast-paced environment

Responsibilities:

• Lead all plant maintenance activities, including preventive, corrective, and shutdown maintenance, to ensure safe, reliable, and efficient operations.
• Drive equipment reliability, plant availability, and continuous improvement initiatives to optimise operational performance and minimise downtime.
• Oversee maintenance planning, scheduling, resource allocation, and effective utilisation of maintenance management systems while controlling operational costs.
• Manage and develop multidisciplinary maintenance teams across Mechanical, Electrical, and Instrumentation functions to build a high-performing maintenance organisation.
• Ensure full compliance with safety, environmental, and regulatory requirements while promoting a strong culture of operational excellence and risk mitigation.

Requirements:

• Degree in Engineering
• At least 10 years of experience in power plant

Account Manager:
Kerwin Tan Kai Bin (R1331624)
kerwin.tan@searchasia.com.sg
EA16S8107

Are you a passionate Facilities Manager with a strong commitment looking for your next challenge? Ultimately Chambers Property Management Services Pte Ltd offer you a competitive compensation structure along with career growth opportunities for professional development.

What you'll be doing

Leadership & Supervision

• Oversees and guides facilities staff to ensure the delivery of exemplary service and that all routine services meet established performance standards, in alignment with organizational goals.
• Organizes team structure by defining roles and responsibilities and managing workflow for operational efficiency

Operational Management

• Plans and executes approved Addition & Alteration (A&A) works, as well as maintenance and repair requests
• Ensures efficient use of resources and adherence to budgetary constraints in all facilities-related activities
• Performs any other duties as assigned to support overall departmental and organizational objectives

Compliance & Standards

• Ensures strict compliance with relevant laws, regulations, policies, and procedures
• Implements and monitors standard operating procedures to uphold quality and safety standards

Safety & Security

• Assists in managing security operations to maintain a safe and secure environment for employees, visitors, customers, and other stakeholders

What we're looking for

Educational Qualification

• Degree or Diploma in Facilities/Building/Estate Management or equivalent

Experience

• Minimum 2 years of relevant working experience

Key Personal Attributes

• Team player who is results-oriented, self-motivated, and resourceful, with strong supervisory qualities to effectively lead and support the team.

Why Joins Us

At Chambers, we believe that our people are our greatest asset. We’re committed to creating a positive, rewarding, and growth-oriented work environment where your contributions truly matter. Here’s what you can look forward to when you join our team:

• Competitive Salary Package
• Comprehensive Health Coverage
• Career Growth & Development
• Employee Appreciation
• Generous Leave Benefits
• Supportive Team Culture
• Team Bonding & CSR Participation

At Chambers, we don’t just offer jobs — we build careers. Along with a competitive salary and comprehensive benefits, we provide you with the flexibility, support, and development opportunities to thrive, both professionally and personally.

About us

Chambers Property Management Services Pte Ltd is a leading provider of property management services in Singapore. With over 40 years of experience, we pride ourselves on our commitment to excellence, innovative approach, and exceptional customer service. Our team of dedicated professionals works tirelessly to ensure the properties under our care are well-maintained and exceed the expectations of our clients and residents.

If you are interested in this exciting opportunity, apply now to join our team!

• Regional exposure across Singapore and Malaysia
• Opportunity to drive business growth within fast-growing high-tech industries
• Established EPC platform with strong project pipeline
• Strategic client-facing role with leadership visibility

Our client is a leading engineering and project delivery company supporting high-tech industrial sectors across semiconductor, wafer fabrication, life sciences, pharmaceutical, and chemical industries. Due to business expansion, they are seeking an experienced Business Development professional to drive strategic growth and strengthen client partnerships across the region.

Responsibilities

• Develop and execute business development strategies to drive growth across semiconductor, data centre, life sciences, pharmaceutical, and advanced manufacturing sectors within Southeast Asia.
• Identify, pursue, and secure new business opportunities while expanding relationships with existing clients and strategic accounts.
• Build and maintain strong relationships with clients, consultants, contractors, industry partners, and key stakeholders to support long-term business growth.
• Lead the entire sales cycle, including opportunity identification, client engagement, proposal development, commercial negotiations, and contract closure.
• Collaborate closely with engineering, operations, estimating, and project delivery teams to develop competitive and value-driven solutions for clients.
• Manage and maintain sales pipelines, forecasts, customer relationship management (CRM) activities, and business development reporting.
• Support tender submissions, bid strategies, cost reviews, and client presentations to maximize project win rates.
• Work closely with regional and global business leaders to align market strategies, customer engagement plans, and growth initiatives.
• Drive cross-selling opportunities across multiple business units and service offerings to enhance customer value and increase market share.
• Represent the company at industry events, conferences, trade exhibitions, and networking platforms to strengthen market presence and identify emerging opportunities.

Requirements

• Degree in Mechanical, Chemical, Electrical Engineering, or related discipline. Additional qualifications in Business, Marketing, or PMP certification will be advantageous.
• Minimum 10 years of experience within the MEP, EPC, or Facility Services industry.
• Sales Experience required
• Strong communication, stakeholder management, negotiation, and presentation skills.

OTHER INFORMATION:

• Location: West
• Working days: 5 days
• Salary: S$10,000 and AWS (salary will commensurate according to experience & qualifications)

The Company strives to achieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff.

HOW TO APPLY:

This position is an excellent opportunity for a dynamic individual. It comes with stimulating challenges that will mould your capabilities and reveal your potential.

Simply submit your application with your updated Resume in MS Word Format to David Sia Yi Sheng (EA Personnel Reg. No.: R1875905, Achieve Career Consultant Pte Ltd EA Licence No. 05C3451) (BEP) by clicking the ‘Apply link’ / or call your friendly Consultant, David, at 9271 7510 for a confidential discussion.

Please indicate the below information in your resume:

• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability to commence work

YOUR SUCCESS IS OUR ACHIEVEMENT!

NOTICE:

We would like to inform that only short-listed candidates will be notified. All applications will be treated with the strictest confidence.

By submitting any application or resume to us, you will be deemed to have read & agreed to the terms of our Privacy Policy, and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration, and for our marketing EDMs which you may opt out by unsubscribing in the mailer. You may refer and access our website at https://www.achievegroup.asia/privacy-policy/ for more information.

Cessation of Collection of full NRIC Numbers:

In compliance with the Personal Data Protection Act and commitment to protect candidates’ personal data, Achieve Group will cease to collect, process or use full NRIC numbers during our screening and job application process. Kindly ensure your resume provided to us does not contain your full NRIC number and full home address during your job application.

Our client is a multinational company in the Facilities Management industry. Due to their current expansion plan, they are looking for an Facilities Manager to join their Facilities Management team, in hopes of developing the current high performing team. They are located in the Central – easily accessible.

The Facilities Manager's responsibles are:

• Lead and oversee multiple teams and managers to ensure service delivery meets contractual KPIs and high quality standards.
• Implement best practices in facilities and engineering maintenance to enhance operational efficiency and maintain a safe working environment.
• Monitor and manage operational costs and expenses to ensure alignment with budget targets.
• Drive business performance by achieving financial and margin objectives while maintaining strong client relationships.
• Develop and implement operational processes and procedures to support the hospital’s operational and service requirements.

Requirement

• Minimum 3 years of facilities manager experience
• Diploma in Engineering field
• Strong technical knowledge in facilities management

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

EA License No: 19C9682
EA Personnel No: R2198636
EA Personnel Name: Oh Puey Xin