Total 223 admin assistant job vacancies in Art / Design / Entertainment category in Australia

Job Responsibilities:

• Manage season parking application, billing, termination and programming
• Maintain season parking master listing and prepare monthly reports for hourly parking and season parking
• Handle all enquiries on carpark matters
• Perform reception duty for Management Office and assist with concierge duties (visitor management) where required
• Responsible for maintenance of Management Office logistics – photo copier, water dispensers, stationeries, refreshments, dry cleaning of uniform
• Any other duties assigned by the Manager and Supervisors

Job Requirements:

• A levels/NITEC/Diploma in any discipline
• 1 year relevant working experience
• Proficient in Microsoft Office
• Able to work with minimal supervision

Aaron Teo Yiau Bing

CEI Reg. No. R1103712

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

A1 main contractor in Singapore is seeking an Architectural Coordinator / Assistant Manager to support and manage architectural delivery across residential, commercial, and infrastructure projects. This role plays a key part in driving design coordination, ensuring constructability, and supporting site execution to achieve project objectives in quality, cost, and schedule.

Role Overview

The Architectural Coordinator / Assistant Manager will take ownership of architectural coordination from design development through construction. The role involves close collaboration with consultants, internal project teams, and subcontractors to ensure architectural works are accurately executed in compliance with design intent, statutory requirements, and project specifications.

• Lead and manage architectural design coordination throughout the project lifecycle

• Review, coordinate, and approve architectural shop drawings, submission drawings, and revisions

• Liaise closely with architects, MEP and structural consultants to resolve design and interface issues

• Coordinate with site teams to address architectural, constructability, and sequencing matters

• Ensure architectural works comply with project specifications, building codes, and authorities’ requirements

• Manage RFIs, design clarifications, site instructions, and consultant responses

• Monitor architectural progress and proactively highlight risks or discrepancies

• Maintain proper document control, drawing registers, and revision tracking

• Chair or actively participate in coordination meetings and prepare coordination minutes

• Provide technical guidance and support to junior coordinators where required

• Support project management team in quality control, inspections, and handover processes

Requirements

• Diploma or Degree in Architecture, Building, Construction Management, or related discipline

• Minimum 3 years of relevant experience in architectural coordination

How to Apply

A1 main contractor in Singapore is seeking an Architectural Coordinator / Assistant Manager to support and manage architectural delivery across residential, commercial, and infrastructure projects. This role plays a key part in driving design coordination, ensuring constructability, and supporting site execution to achieve project objectives in quality, cost, and schedule.

Role Overview

The Architectural Coordinator / Assistant Manager will take ownership of architectural coordination from design development through construction. The role involves close collaboration with consultants, internal project teams, and subcontractors to ensure architectural works are accurately executed in compliance with design intent, statutory requirements, and project specifications.

• Lead and manage architectural design coordination throughout the project lifecycle

• Review, coordinate, and approve architectural shop drawings, submission drawings, and revisions

• Liaise closely with architects, MEP and structural consultants to resolve design and interface issues

• Coordinate with site teams to address architectural, constructability, and sequencing matters

• Ensure architectural works comply with project specifications, building codes, and authorities’ requirements

• Manage RFIs, design clarifications, site instructions, and consultant responses

• Monitor architectural progress and proactively highlight risks or discrepancies

• Maintain proper document control, drawing registers, and revision tracking

• Chair or actively participate in coordination meetings and prepare coordination minutes

• Provide technical guidance and support to junior coordinators where required

• Support project management team in quality control, inspections, and handover processes

Requirements

• Diploma or Degree in Architecture, Building, Construction Management, or related discipline

• Minimum 3 years of relevant experience in architectural coordination

How to Apply

Delivery Assistant cum Chemical Packer

• Location: Woodland

• Working hours/Date: Monday to Friday | 830am – 630pm

• Salary: $2000

• With relevant working experience

Interested applicants can also send your resume to (Liwenpoh741#gmail.com) and allow our consultant to match you with our clients. No Charges will be incurred by Candidates for any service rendered.

WA ME 97354019 for more Delivery Assistant cum Chemical Packer role

Job Descriptions:

• Assist driver in the daily delivery operations.                                                                     

• Loading/unloading of goods for delivery                                                              

• Assist in warehouse duties such as packing and labelling of goods                                                                

• Maintaining cleanliness of store

• Any other ad-hoc duties as assigned     

POH LI WEN REG NO: R25136683

THE SUPREMEHR ADVISORY PTE LTD EA NO: 14C7279

Job Scope:

• Handles the full spectrum of accounts receivable / accounts payable.
• Prepares inter-company billings.
• Performs monthly bank reconciliations.
• Assist in the preparation of financial reports and schedules.
• Proper maintenance of documentation and filing.
• Assists in month-end closing and audits.
• Performs any other duties to be assigned by the reporting manager.

Requirements

• Min Diploma/Deg in Accounting
• No experience needed, training provided
• Those with 1 to 2 years of exp will be an advantage

$2.5K to $3K
Healthcare Industry

Interested candidates, please forward your resume to kevynhuang@recruitexpress.com.sg

Huang Jingsheng Kevyn

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R1333338

Provide comprehensive administrative support to ensure smooth office operations, effective stakeholder coordination, and compliance with internal policies and procedures. The role serves as a key point of contact for internal teams, management, vendors, and external parties, ensuring efficient communication and operational support.

Key Responsibilities

Office Administration & Operations

• Ensure the smooth day-to-day running of office operations and facilities.
• Manage office supplies, pantry inventory, stationery, equipment, and workspace arrangements.
• Coordinate with vendors and service providers for maintenance, cleaning, courier, and other office-related services.
• Monitor and procure administrative supplies and assets as required.
• Maintain office records, filing systems, and administrative documentation.

Compliance & Documentation

• Maintain accurate and up-to-date records of contracts, policies, SOPs, and administrative documents.
• Ensure compliance with internal policies, procedures, and confidentiality requirements.
• Support audits and compliance reviews by preparing required documentation.
• Assist in updating administrative processes and workflows.

Meeting & Event Coordination

• Coordinate meetings, including venue bookings, equipment setup, catering, and logistics.
• Prepare meeting materials, minutes, and reports where required.
• Support the planning and execution of corporate events, employee engagement activities, and company functions.
• Arrange travel and accommodation for employees and visitors when necessary.

Executive Support

• Provide administrative support to senior management, including calendar management and scheduling.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate communication between management, internal teams, and external stakeholders.
• Manage incoming communications and ensure timely follow-up on action items.

Requirements

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong administrative, organizational, and coordination skills.
• Excellent communication and interpersonal abilities.
• High level of accuracy, attention to detail, and confidentiality.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Team-oriented, proactive, and service-focused approach to work.

Yee Jie Ling Jaslin (R1440114)
Business Edge Personnel Services Pte Ltd (96C4864)

• Ensure clinic's operational and procedural area readiness based on desired service standards.
• Assist with smooth patient journey including accurate and timely registration, discharge, appointment bookings, cashiering and any other enquiries such as insurance provider's information for billing.
• Provide chaperone assistance to doctors/nurses and prepare consultation documents.
• Attend to any requests, emails and phone enquiries.
• Assist clinic manager in administrative duties.
• Perform any other ad-hoc duties and responsibilities that may be assigned from time to time

Requirements

• Min N / O level
• Min 1 to 2 years of Clinic assistant / PSA experience

Interested candidates, please forward your resume to kevynhuang@recruitexpress.com.sg

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

The Salvation Army has been touching lives in Singapore since 1935 and we remain committed in serving the underprivileged in the community without discrimination. To us, every life is precious and we actively help those in need regardless of age, race or religion.

Throughout the years, we have established a comprehensive network of social services to meet a wide range of needs in our community. Our diverse programmes reach out to children who need care and protection, families in material need, ailing aged requiring quality nursing care and other needy segments in our society.

Our spiritual ministry also reaches out to the people in the community to provide counsel to those in need. We are there to help guide those in need towards finding their identity and purpose in life.

Children and Youth Group, Gracehaven Fostering seeks to provide a safe and secure home for foster children and young persons who are in need of care and protection.

Appointed by the Ministry of Social and Family Development in November 2017, Gracehaven Fostering seeks to partner foster families to provide an interim or long term alternative care in a home-based environment for foster children whose parents are unable to care for them.

Job Description

About the Job

Children in foster care need passionate, skillful advocates. They find them in their foster care social workers, who oversee their cases and help children, and their families, manage the challenges of the foster care system.

Key Responsibilities

• Provide supervision and support for the Foster Child and Young Person
• Provide supervision and support Foster Parents
• Assess the suitability of new Foster Parents
• Provide support to the team in planning and execution of outreach events aimed at recruiting new foster parents and volunteers

 In addition for Assistant Senior Social Worker:

• Oversee cases under Fostering Agency (FA) to ensure professional standard of case management of foster Child and Young Person (CYP)
• To provide regular clinical supervision and case discussion with social workers

Qualification

• Degree or Graduate Diploma in Social Work from a recognisable university
• Member of Singapore Association of Social Workers is preferred
• At least 2 years relevant experience
• Experience in working with children and youths and their families

Other Information

Working Hours

Monday to Friday - 9am to 6 pm

Work Location

The Salvation Army

Children and Youth Group - Gracehaven Fostering Agency

3 Lorong Napiri

Singapore 547528

By submitting this job application, I affirm that I have given to The Salvation Army true and complete information on this application. No requested information has been concealed.

I agree that The Salvation Army (TSA) may collect, use and disclose your personal data, as provided in this application form, or (if applicable) obtained by TSA as a result of your employment, for the following purposes in accordance with the Personal Data Protection Act 2012 and our data protection policy (available at our website at https://www.salvationarmy.org.sg/data-protection-policy/ ):

1. a) the processing of this employment application;
2. b) the administration of the employment with TSA; and
3. c) sharing of personal information to third party, including but not limited to government agencies, hospitals, vendor(s)/supplier (s), working in collaboration with TSA to support the employment.

If you are providing third party's personal data, you hereby declare that you have obtained consent from the named individual(s), for the collection, use and disclosure of his/her personal data by you to TSA, TSA business partners and other third-party service providers. I authorised the organisation to contact references provided for employment reference checks.

Please visit our website at https://www.salvationarmy.org.sg/data-protection-policy/ for further details on our data protection policy, including how you may access and correct your personal data or withdraw consent to the collection, use or disclosure of your personal data.

If any information I have provided is untrue, or if I have concealed material information, I understand that this will constitute cause for denial of employment or immediate dismissal.

Please note that your application will be sent to and reviewed by the direct employer - The Salvation Army Singapore

Key Responsibilities

· Assist the CEO in managing schedules, meetings, and business appointments

· Organise meetings, prepare meeting minutes, and follow up on action items

· Assist in handling internal communications, reports, and business documents

· Coordinate communication between the CEO and various departments

· Track and follow up on important tasks and projects assigned by the CEO

· Ensure departments execute and complete assigned tasks on time

· Identify delays or execution issues and provide timely feedback

· Prepare regular progress updates and reports for the General Manager

· Coordinate communication and collaboration among departments

· Facilitate problem-solving for cross-functional matters

· Support the improvement of internal coordination processes

· Assist in preparing operational reports and management data analysis

· Monitor key operational indicators (e.g. equipment utilisation, project progress, cost control, receivables)

· Identify abnormalities or operational risks and report promptly

· Assist in implementing company policies, procedures, and management requirements

· Monitor execution effectiveness across departments

· Support management standardization and process improvement initiatives

· Assist in business reception and visitor arrangements

· Support external communication and coordination when required

· Assist in managing contracts, files, and important business documents

· Complete other assignments delegated by the CEO

· Coordinate internal matters on behalf of the CEO within authorised scope


Requirements

· Bachelor’s degree or above

· Minimum 2 years of relevant working experience

· Experience as Executive Assistant, Management Assistant, Administrative Manager, or Operations Coordinator in construction machinery, equipment rental, logistics, engineering, or manufacturing industries preferred

· Experience in fast-growing SMEs preferred

· Strong execution and follow-up capability

· Excellent communication and coordination skills

· Good organisational and problem-solving abilities

· Ability to drive tasks and projects to completion

· Data analysis and reporting capability

· Business and cost-awareness mindset

· Ability to work under pressure

· Basic management and operational thinking

Operations Assistant Cum Class 3
Salary: $2800 to $3,200 + Bonus
Working Days: Monday to Friday (9am - 6pm)
Working Location: Kaki Bukit

Job Description:

• Assemble electrical components, test electrical products, wiring work, material handling, packing, replenishing of tools, maintaining machines, and other technical work, etc. 
• Procure and collect parts & supplies from vendors.
• Pack finished goods, prepare picking list, shipping documents for overseas and local shipment.
• Maintain accurate stock records, input data in system, conduct monthly stock take.
• Coordinate with local & overseas vendors, expediters, customs clearing agent, forwarders, shipping companies, etc for all imports, exports and local orders.
• Maintain warehouse cleanliness, tools properly kept and well replenished/serviced.
• Delivery goods to customers, collect supplies from vendors, etc.

Job Requirements:

• Relevant working experiences.
• Class 3 driving licence (drive van)

Email: supreme.jacksontan@gmail.com

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Job Description:

• Position: Shipping Assistant (6 Months’ Contract)  
• Well Established US Medical & Healthcare Packaging Manufacturing MNC
• Working Hours: Monday - Friday (8:00am – 5:15pm)
• Salary (commensurate with experience): Up to $3,300
• Working Location: Tuas
• Company Transport Provided
• Duration: Contract
• Industry: US Medical & Healthcare Packaging Manufacturing

Main Responsibilities:

• Prepare and process Sales Orders, Purchase Orders, and Delivery Orders.
• Coordinate with freight forwarders and logistics providers to arrange shipments.
• Prepare and verify import/export documentation for shipment clearance.
• Monitor shipment status and provide updates to customers.
• Liaise with customers, suppliers, and internal departments to ensure timely order fulfillment.
• Handle customer enquiries and assist in resolving delivery and shipment-related issues.
• Maintain accurate records and documentation for orders and shipments.
• Support the General Manager with administrative and operational duties as assigned.

Requirements:

• Minimum GCE “O” Level.
• At least 1 year of experience in shipping documentation.
• Experience in import / export documentation is an added advantage. 

Email to: henry.heng@ascension-sg.com for more information.

***Please be assured that we do not charge candidates any referral fees, nor do we require them to enter into any contractual obligations. ***

Henry Heng

Consulting Manager

Reg no.: R1982999

EA No: 25C2861

Job Description

• Position: Delivery Assistant cum Packer   
• Well Established Singapore Based Industrial Chemicals Manufacturing MNC
• Working Hours: Monday – Friday (8:30am – 6:00pm)  
• Salary (commensurate with experience): Up to $2,000 + Performance Bonus
• Working Location: Woodlands
• Outpatient Medical & Group Medical Insurance Provided
• Duration: Permanent
• Industry: Industrial Chemicals Manufacturer and Distributor

Main Responsibilities:

• Assist driver in the daily delivery operations.
• Loading and unloading of goods for delivery.
• Assist in warehouse duties such as packing and labelling of goods.
• Maintaining cleanliness of the store.
• Any other ad-hoc duties as assigned.

Requirements:

• Minimum GCE “N” Level.
• At least 1 year of warehouse or delivery assistant experience.

Email to: henry.heng@ascension-sg.com for more information.

***Please be assured that we do not charge candidates any referral fees, nor do we require them to enter into any contractual obligations. ***

Henry Heng

Consulting Manager

Reg no.: R1982999

EA No: 25C2861

Job Title: Outdoor Assistant Photographer (School Photography Projects –Contract)

Employment Type: Seasonal / Temporary
Contract Period: July to October 2026
Location: Various Schools in Singapore
Working Hours: Based on school photography schedules (typically weekdays, early mornings required)

Job Overview

We are seeking a reliable and energetic Outdoor Assistant Photographer to support our school photography projects during the peak photography season from July to October.The successful candidate will assist photographers on-site at schools, help coordinate photography sessions, manage photography equipment, and ensure the smooth execution of individual and group photography assignments.

Key Responsibilities

• Assist photographers during school photography sessions.

• Setup, dismantle, and transport photography equipment, backdrops, lighting, and accessories.

• Organize students and staff for individual and group photographs.

• Assist in arranging subjects according to photography guidelines.

• Ensure photography areas are neat, safe, and ready before each session.

• Help verify class lists and attendance records where required.

• Carry and handle photography equipment with care.

• Assist in crowd control and maintain an orderly flow of students during photography sessions.

• Provide courteous assistance to school staff, teachers, and students.

• Perform other operational duties assigned by the lead photographer or project coordinator.

Requirements

• 1-3 years of photography experience, preferably in a similar outdoor setting.

• Proficient in Photoshop (image editing, retouching).

• Basic Excel skills (data entry, organisation).

• Familiarity with photography equipment (cameras, lenses, lighting).

• Physically fit and able to carry photography equipment.

• Comfortable working outdoors and in different school environments.

• Punctual, responsible, and able to work independently as well as part of a team.

• Good communication and interpersonal skills.

• Able to interact positively with children, teachers, and school personnel.

• Willing to travel to various schools across Singapore.

• Valid driving license (mandatory for travel to school locations). Company van provided for work-related duties and travel.

• Available to work throughout the contract period from July to October.

Remuneration

• The salary range for this position is $2,800 to $4,000 per month, commensurate with experience.

Additional Notes

• Candidates must be able to report punctually to designated school locations.

• As photography sessions are conducted during school hours, early morning attendance is required.

• Successful applicants are expected to maintain a professional appearance and conduct when representing the company at schools.

Contract Period: July to October (Seasonal Assignment - Contract)
StartDate: July 2026

Interested applicants may submit their resume together with their contact details and availability for consideration.

Job Scope:

• Prepare treatment rooms, instruments & materials for dental procedures
• Assist dentists chairside with smooth, efficient treatment flow
• Manage patient reception & appointment bookings
• Maintain top-notch infection control & clinic cleanliness the clinic manager with daily operations
  

Requirements

• Minimum A level / Diploma in any courses
• No experience needed, training provided

Govt Dental Clinic

Interested candidates, please email your resume to kevynhuang@recruitexpress.com.sg

Huang Jingsheng Kevyn

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R1333338

Duration: 6 months
Location: Maxwell
Working Hours: Monday - Thursday 8.30am to 6pm; Friday 8.30am to 5.30pm

Responsibilities:

• Ensure all records are properly labelled, filed, and maintained according to guidelines
• Perform data checking to ensure accuracy, completeness, and consistency
• Track progress of data processing and update relevant records or logs
• Liaise with team members to ensure smooth workflow and timely completion of tasks
• Support general documentation and administrative tasks as required

Requirements:

• Diploma or relevant background in any discipline
• Comfortable handling documentation and digital records
• Detail-oriented with strong organisational skills
• Able to follow processes and guidelines carefully
• Good communication and teamwork skills

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies.You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23114622 So Man Xin