Total 2,180 admin assistant job vacancies in Administrative / Clerical category in Australia

Job Description

• Industry/ Organization Type: Electrical Engineering/ Consultancy
• Position Title: Admin & Accounts Executive
• Working Location: Paya Lebar (near MRT)
• Working Hours: 5 Days, Monday - Friday (8.30am – 5.30pm)
• Salary Package: Basic Salary + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Ensure accuracy and completeness of financial records in compliance with relevant accounting standards, laws, and regulations.
• Prepare, maintain, and update financial reports, including monthly management accounts and supporting schedules.
• Perform monthly closing activities, including bank reconciliations and balance sheet reconciliations.
• Consolidate financial documents such as bank statements and related supporting records.
• Generate quarterly billings, statements of accounts, and prepare GST submissions.
• Manage daily finance operations, including Accounts Receivable (AR) and Accounts Payable (AP) functions.
• Provide administrative support and assist with ad-hoc finance or operational duties as assigned.

APPLY NOW!!!

• Diploma or Degree in Accounting, Finance, or a related field.
• At least 1 year of relevant working experience.
• Competent with Microsoft Excel.
• Accounting systems knowledge is a plus.
• Detail-oriented, organised, and able to meet deadlines in a fast-paced environment.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82851 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for assisting with various administrative tasks to ensure smooth and efficient operations within the organization.

Responsibilities:

• Provide support with paperwork, including document filing and administrative duties.
• Manage and update relevant documentation, such as invoices, purchase orders, and data entry.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Schedule appointments and meetings, and coordinate logistics as needed.
• Perform ad-hoc administrative assignments as assigned by the reporting officer.
• Collaborate with team members to ensure tasks are completed accurately and on time.

Requirements:

• Proven experience in an administrative role or similar position.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication skills, both verbal and written.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Adaptability and willingness to take on new challenges.

Core Job Scope of a Personal Assistant

1. Calendar & Schedule Management

* Manage appointments, meetings, and events

* Coordinate schedules and avoid clashes

* Send reminders and prepare daily/weekly agendas

⸻

2. Communication Handling

* Screen calls, emails, and messages

* Respond on behalf of employer when required

* Liaise with clients, partners, or internal teams

⸻

3. Administrative Support

* Prepare documents, reports, and presentations

* Maintain records and filing systems

* Handle data entry and basic bookkeeping

⸻

4. Travel & Logistics

* Book flights, hotels, and transport

* Plan itineraries (business or personal trips)

* Handle visa applications or travel documents if needed

⸻

5. Personal Errands

* Run errands (shopping, bill payments, etc.)

* Manage household matters (if it’s a personal PA role)

* Coordinate with vendors, contractors, or service providers

⸻

6. Event & Meeting Coordination

* Organize meetings, business events, or private functions

* Prepare meeting materials and take minutes

* Follow up on action items

⸻

7. Confidential & Sensitive Matters

* Handle private information discreetly

* Assist with financial or personal matters (depending on trust level)

⸻

Responsibilities:

• Assist in the preparation of regularly scheduled reports
• Handle incoming calls, emails, and correspondence
• Maintain and organize files, records, and documents
• Assist in backend operations
• Coordinate office procedures
• Develop and update administrative systems to make them more efficient
• Prefer bilingual

Position: Personal Assistant (Executive Support)

Location: Woodlands
Employment Type: Full-time
Salary: $4,500 – $5,000 (commensurate with experience)

Key Responsibilities:

• Ensure a safe, structured, and well-organized environment
• Plan and coordinate outdoor activities, appointments, and enrichment sessions
• Assist with administrative tasks, errands, and general coordination
• Provide transportation support when required
• Maintain organization of schedules, logistics, and daily planning
• Support travel arrangements and accompany when necessary

Requirements:

• Strong sense of responsibility, organization, and initiative
• Able to manage multiple tasks and schedules independently
• Good communication and coordination skills
• Comfortable handling both coordination tasks and child-related support
• Possess a valid Singapore Class 3 driving licence

Role Expectations:

• Flexible and adaptable to changing daily schedules
• Comfortable with occasional travel arrangements

Additional Information:

• Stable, long-term opportunity
• Salary aligned with experience and capabilities
• Accommodation may be considered for suitable candidates

Employment Agency Disclosure
EA Personnel Name: ZOE ZHANG ZIJUN
EA Registration No.: R23116173
EA Licence No.: 13C6639

We are looking for an Admin/Reception staff who can assist our build our team together.

Best to meet Requirement

- Working in office location at Kaki Bukit.

- Working hours. 10.30am - 6.30pm

- Outgoing personality
- Able to work alone in office

- Willing to learn

Job Scope:

- Creating Invoice

- Sending Invoice

- Reply email

- Answer phone call

- Assist in serving walking in client

- Daily report

We need you to Join our TEAM as a FAMILY.

Job Description:

• Support the onboarding of representatives, ensuring all internal procedures and regulatory requirements are met.
• Ensure compliance with relevant regulatory frameworks through suitability assessments, ongoing monitoring, and periodic screenings, including annual declarations.
• Review and assess suitability cases, escalating where necessary, particularly for cases with adverse findings and recommended supervisory actions.
• Handle administrative matters related to representatives, including transfers and maintenance of identification records.
• Assist in coordinating and executing internal events and company initiatives.
• Perform general administrative and clerical duties as assigned.
• Participate in ad-hoc tasks and projects as required.

Requirements:

• Diploma or Bachelor’s degree in any discipline.
• Basic understanding of regulatory and compliance requirements within the financial services industry.
• Experience in suitability assessments and monitoring processes is an advantage.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications (Excel and Word).
• Resourceful, proactive, and able to work well in a team.
• Meticulous with strong attention to detail.
• Able to manage multiple tasks, work under pressure, and adapt in a fast-paced environment.

Job Scope:

• Tactful handling of phone calls and call-in enquiries
• Meticulous handling of queries and requests from superiors and colleagues
• Performed close support to ensure that municipal operations are maintained
• Faxing, filing, scanning and photocopying of documents
• Provision of administrative support to the department
• Any other ad-hoc administrative duties as assigned

Job Requirements:

• Min GCE "O" Levels and above
• Prior experience in administrative field would be an added advantage
• Able to start work immediately or within a short notice
• Able to commit at least 3-6 months or longer

Interested candidates do send in your resume to wendykhoo@recruitexpress.com.sg

Attn: Wendy Khoo Hui Wen (R1761665)

Recruit Express Pte Ltd (99C4599)

The Job:   

• Assist with basic administrative tasks including email correspondence, dataentry and file management     
• Prepare and organise financial documents, reports and presentation
• Support team on any submission matters
• Attend to phone calls, dispatching of documents, arranging courier, collectionand distributing of department mall  
• Ad hoc duties – document dispatch

Interested applicants can send their detailed resumes to janelui@recruitexpress.com.sg or call JANE @ 6735 1955.

JANE LUI JIE'EN

CEI: R1104482

Company Reg. No. 199601303W || EA Licence No. 99C4599

• Ensure accurate policy details (validity, policy number, coverage) input to prevent rework or manual corrections to achieve higher STP rates.

• Cross-check different system.

• Document preparation task including merge, split documents in one submission by determine the policy benefits and provider types.

• Optimize workflows based on high volume claims and achieve it within same day turnaround time.

• Liaise with and follow up with claimants, policyholders and agents on outstanding requirements (if any)

• Build collaborative relationships with and ensure that claims registration are well managed for both internal and external key stakeholders (i.e policyholders, distribution servicing rep) to achieve claims business objectives.

• Suggest and participate in process improvement projects/ initiatives/ system enhancement, including establish claims best practices.

• Any other ad-hoc assignments assigned by supervisor.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Responsibilities:

• Manage the issuance, matching and reconciliation of receipts for agents and brokers including handling refunds and resolving discrepancies.
• Record transactions accurately in PASIA, SUN and Premium systems, and process claim recovery receipts
• Reconcile deposit reports with payment records and prepare.
• Maintain daily banking slips and collection reports.
• Issue rental-related receipts and payments, and support mailing, billing and general administrative functions.
• Liaise with agents and agencies regarding fees and collections, take on coverage duties for colleagues during absences.
• Any other duty or assignment as and when instructed by the superior.

Requirements:

• Preferably with minimum 1 year working experience.
• Prepare to take up Certificate In General Insurance (CGI) exam if required.
• Performs routine tasks with precision, dependability and discretion.
• Good interpersonal skill and actively contribute in team discussions.
• Committed to meeting customer needs and solving problems proactively.
• Dependable, responsible and goal-oriented.

We are looking for a dependable, proactive, and highly organized Personal Assistant to provide both administrative and operational support in a fast-paced environment. This role is suited for someone who is independent, responsible, accountable, and comfortable handling more than just day-to-day administrative tasks.

The ideal candidate should be able to take initiative, manage tasks with minimal supervision, and support both routine matters and ad hoc responsibilities efficiently.

Key Responsibilities

• Provide day-to-day administrative and personal support
• Manage schedules, appointments, reminders, and coordination of meetings
• Draft and send professional messages, emails, and follow-ups
• Assist with operational coordination and business-related administrative matters
• Liaise with clients, vendors, and external parties when required
• Prepare, organize, and maintain documents, trackers, and records
• Support follow-up on outstanding tasks and ensure timely completion
• Assist with ad hoc duties and responsibilities beyond standard administrative work
• Handle confidential information with professionalism and discretion

Requirements

• Strong sense of responsibility, accountability, and ownership
• Able to work independently and manage tasks with minimal supervision
• Comfortable handling both administrative and operational responsibilities
• Good organizational skills and ability to multitask effectively
• Proactive, resourceful, and able to take initiative
• Good communication and interpersonal skills
• Meticulous and detail-oriented
• Able to work in a fast-paced environment and adapt to changing priorities
• Proficient in Google Workspace / Microsoft Office / Canva
• Prior experience in administrative, coordinator, secretary, or personal assistant roles is an advantage

Preferred Traits

• Dependable and responsive
• Able to think ahead and solve problems independently
• Not limited to routine admin work only
• Willing to learn and take on a wider scope of responsibilities
• Takes ownership of tasks and follows through properly

We are looking for a proactive and detail-orientedindividual to join our team as an Administrative & Purchasing Assistant.This role plays a key part in supporting daily operations, includingprocurement, inventory coordination, and administrative functions.

Responsibilities

• Provide day-to-day administrative support, including preparation of quotations and responding to customer and client enquiries
• Coordinate and process orders from business clients, ensuring accurate communication with the kitchen team
• Manage purchasing of ingredients, packaging, and inventory from approved suppliers
• Liaise with suppliers on orders, pricing, and delivery schedules to ensure timely replenishment of stock
• Receive incoming goods, perform basic quantity and quality checks, and ensure proper storage in accordance with food safety standards
• Maintain proper documentation for ISO/HACCP and Halal certification compliance
• Assist with processing delivery orders, invoices, and basic record-keeping

Requirements

• Strong organisational skills with good attention to detail
• Able to work independently while being a reliable team player
• Comfortable handling purchasing, coordination, and operational tasks
• Able to commit to a 5-day work week (9:00 AM – 6:00 PM)
• Proficient in Microsoft Office (especially Excel)
• Good written and verbal communication skills in English
• Candidates with experience in purchasing, inventory, or receiving are preferred, but training will be provided for suitable applicants