The HR Coordinator – Payroll & HR Operations will support the HR Analytics and HR Operations teams by coordinating payroll consolidation activities, managing stakeholder communications, maintaining HR data accuracy, and supporting HR projects and reporting processes.
This role is ideal for someone early in their HR career who is highly organized, detail-oriented, comfortable working with HR data and payroll files, and capable of coordinating with multiple stakeholders across HR, Finance, Payroll, and external vendors. The role also provides exposure to HR systems, reporting, process improvement, and automation initiatives.
Key Responsibilities:
Payroll Consolidation & HR Operations Support
- Follow up with payroll stakeholders across multiple entities to collect completed monthly payroll files within agreed timelines
- Consolidate payroll reports and support documentation received from different entities while ensuring completeness and consistency
- Track payroll submission status and proactively follow up on pending files, delays, or missing information
- Support payroll reporting activities, reconciliations, and payroll-related audits
- Ensure payroll files and employee data are handled confidentially and securely
Administrative & Coordination Support
- Maintain and update HR project trackers, reports, and documentation
- Schedule meetings, prepare agendas, and document meeting notes and action items
- Track deliverables and proactively follow up with stakeholders on pending tasks and deadlines
- Organize and maintain HR records, shared folders, and operational documentation
- Support preparation of presentations, reports, templates, SOPs, and standard documents
HR Project & Analytics Support
- Assist in coordinating HR initiatives such as onboarding programs, policy updates, audits, surveys, and reporting cycles
- Track project timelines, dependencies, and risks; escalate delays or missing information when needed
- Support HR reporting activities through data collection, validation, and basic analysis
- Ensure HR and reporting data is accurate, complete, and up to date across systems and trackers
Data, Systems & Process Support
- Perform data quality checks to ensure consistency across HR systems, payroll files, and reports
- Support maintenance and administration of HR systems and reporting tools under guidance
- Identify opportunities to improve, standardize, or automate recurring payroll and HR administrative processes
- Assist in documenting workflows, SOPs, and process guidelines
Stakeholder Management & Communication
- Act as a coordination point for payroll and HR operations-related queries
- Communicate payroll timelines, reminders, action items, and status updates to stakeholders
- Build effective working relationships with HR, Finance, Payroll, IT teams, and external vendors
- Ensure timely follow-ups and resolution of issues impacting payroll or HR operations
- Support cross-functional collaboration for HR projects and operational activities
