Total 2 job vacancies by Buildables Pte. Ltd.

EXPERIENCE

REQUIREMENTS

• No working experience required (Training Provided), but MUST be willing to learn, and prior working experience in Administration is an advantage

JOB RESPONSIBILITIES

• Process and follow-up on customers’ P/O until it is completed
• Issue P/O and follow-up for delivery confirmation
• Handle quotation, billing & invoicing
• Co-ordinate with various departments to ensure delivery commitments to customers are fulfilled
• Able to communicate well with customers directly by answering phone calls and emails
• Respond and follow up promptly to customer enquiries and feedback on orders, as well as about the goods our organisation provides
• Handle of monetary receipts and payment
• Data entry
• Administrative duties (data entry, filing and scanning etc.)
• Update records of invoices and receipts into system.
• Verify documents and ensure accuracy of data collected
• Other ad-hoc duties as assigned by supervisor

SKILLS

• Communication skills
• Puntuality
• Adaptability skills
• Teamwork and collaboration skills
• Interpersonal skills
• Professional and friendly at all times
• Strong customer service skills
• Independent and self-motivated with a strong sense of responsibility
• Good interpersonal, communications and negotiation skills
• Handle issue in a professional and polite manner
• Self-motivated, independent and reliable
• Organised and attentive to details

WORKING HOURS

- 8:00AM - 6:00PM

- Monday to Friday

Job Responsibilities

• Process customer orders accurately and follow up from order receipt through to successful delivery.

• Coordinate with customers, sales personnel, warehouse team, and drivers to ensure timely fulfilment of orders.

• Plan and schedule deliveries efficiently, ensuring delivery commitments are met.

• Liaise closely with the Warehouse Manager on stock availability, picking schedules, loading arrangements, and delivery planning.

• Monitor order status and proactively update customers on delivery schedules, delays, or changes.

• Prepare and issue quotations, sales orders, delivery orders, invoices, and related documentation.

• Handle customer enquiries, complaints, and feedback professionally through phone calls, emails, and messaging platforms.

• Coordinate with suppliers and transport providers when required to support operational requirements.

• Verify delivery documents, invoices, and receipts to ensure accuracy and proper record keeping.

• Maintain accurate records of customer orders, deliveries, invoices, and inventory transactions in the system.

• Assist in monitoring inventory movement and coordinate replenishment requirements with the warehouse team.

• Handle administrative duties including data entry, filing, document control, and report preparation.

• Ensure all documentation complies with company procedures and quality standards.

• Support month-end closing activities relating to sales and delivery documentation.

• Perform other ad-hoc duties as assigned by Management.

Requirements

• Minimum GCE 'O' Level, Diploma, or equivalent qualification.

• Relevant experience in Customer Service, Logistics Coordination, Supply Chain, Warehouse Operations, or Construction Materials Industry preferred.

• Familiarity with drywall, ceiling, partition, or construction materials will be an advantage.

• Proficient in Microsoft Office applications and ERP systems.

• Strong communication, coordination, and problem-solving skills.

• Able to work independently and in a fast-paced environment.

• Meticulous, organised, and able to manage multiple tasks simultaneously.

Language Requirements

• English (spoken and written)

• Mandarin (spoken and written) – to liaise with Mandarin-speaking customers and suppliers.

Working Hours

Monday to Friday
9:00 a.m. – 6:00 p.m.