Total 82 Construction / Property job vacancies in Surabaya, East Java

Core Responsibilities:

• Calendar & Email Management: Scheduling appointments, managing inboxes, and prioritizing daily, weekly, or monthly calendars.
• Travel Coordination: Booking flights, accommodation, and transportation, alongside preparing detailed itineraries.
• Administrative Support: Filing documents, data management, taking minutes at meetings, and preparing reports.
• Communication Liaison: Acting as the first point of contact, screening calls, and handling correspondence.
• Personal Errands: Managing personal chores, including scheduling appointments, shopping, or personal appointments.
• Project Work: Conducting research, managing personal budgets, or organizing events.

Required Skills and Qualifications:

• Organization: Exceptional time management and the ability to multitask effectively.
• Communication: Strong written and verbal communication skills.
• Discretion: Ability to handle confidential and sensitive information with absolute discretion.
• Technical Proficiency: Competence in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
• Experience: Previous experience as a PA, executive assistant, or in a similar administrative role is typically preferred.
• Proactivity: Ability to anticipate needs and act on them without, or with minimal, supervision.

Responsibilities

• Perform routine purchasing admin duties efficiently and effectively
• Coordinate with end users and the vendors to fulfil purchasing needs
• Source, evaluate and negotiate with new and existing vendors to secure the best value in terms of cost, delivery and service
• Prepare, process and issue Purchase Orders in compliance with company policies
• Maintain accurate procurement records and ensure audit readiness
• Monitor supplier's performance and resolve issues related to delivery, quality or service
• Support compliance with procurement policies, standards and regulatory requirements
• Undertake additional tasks and responsibilities as required or assigned

Requirements

• 'N' level, 'O' level, Diploma or higher academic qualification
• Proficient in Microsoft Office applications, Word and Excel
• Strong communication and negotiation skills with the ability to multi task in a fast paced environment
• Detail oriented, organized and able to cope with pressure while meeting deadlines
• With or without experience is welcome
• Relevant experience in Procurement - construction industry will be an advantage

Job Responsibilities

1. Contract Review & Commercial Legal Support

• Draft, review, and negotiate commercial contracts, including procurement agreements, service contracts, supply agreements, NDAs, and partnership agreements.

• Maintain and update standard contract templates and clause libraries to ensure alignment with Singapore laws and internal policies.

• Identify and highlight legal risks relating to key contractual terms such as indemnity, limitation of liability, intellectual property, confidentiality, payment terms, and service deliverables.

• Support contract approval processes, execution, stamping, and proper record-keeping in accordance with internal governance requirements.

2. Legal Advisory & Business Support

• Provide day-to-day legal support to internal stakeholders on commercial and operational matters.

• Assist business units in understanding legal considerations for new initiatives, proposals, and operational arrangements.

• Coordinate with external law firms on specialized or complex legal matters where required.

3. Dispute Support & External Counsel Coordination (Non-litigation Role)

• Support the coordination of contract-related issues, disputes, or complaints by liaising with external counsel.

• Assist in information gathering, document preparation, and internal reporting.

4. Compliance & Internal Governance Support

• Support internal compliance reviews and regulatory checks, including PDPA-related matters and licensing requirements.

• Assist in implementing group compliance policies locally in accordance with Singapore regulations.

• Support basic internal briefings on contract management and legal risk awareness.

5. Cross-functional & HQ Coordination

• Liaise with internal stakeholders and HQ legal or compliance teams to provide required documentation and updates.

• Support alignment between local legal practices and group-level frameworks.

Job Requirements

Education

• Bachelor’s Degree in Law (LLB or equivalent) – mandatory

Experience

• At least 3 years of relevant experience in commercial or business law, either in-house or in a law firm

• Experience in drafting, reviewing, and negotiating commercial contracts

• Familiarity with Singapore commercial and contract law

• Experience coordinating with external counsel is an advantage

Skills & Competencies

• Detail-oriented, organized, and able to manage multiple tasks concurrently

• Able to work independently while collaborating working collaboratively with internal stakeholders
  

Additional Information

• Admission to practice is an advantage but not mandatory

• The role focuses on commercial legal support and does not require litigation or court experience

Job Description:

• Assist on tendering preparation and marketing information collection.

• Assist to supervise the project team and ensure all project teams to carry out work with safety mindset in compliance to company Environmental Health & Safety (EHS) policies and system procedures.

• Conduct HSE and quality inspection for all the company projects in progress. 

• To co-ordinate with the client, consultant, sub-contractors on project progress.

• Attend corporate level progress & safety meeting, reporting, and preparing meeting minutes as required. 

• Review project progress report, safety statistics and prepare the corporate report accordingly at intervals.

• Supporting the implementation of company emergency response system, On-call for Site emergency within 2 hours response period as per company requirements.

• Undertake ad-hoc tasks as and when assigned by Department Manager.

Job Description

• Lead and manage full spectrum of HR functions including strategic Human Resources development, Recruitment & Selection, Compensation & Benefits, Learning & Development, process and compliance, handle of Grievances and Exit procedures
• Develop and execute recruitment strategies to support project growth
• Responsible for planning & implementation of HR projects or initiatives
• Lead, organize, maintain and develop HR policies
• Handle job advertisement on job portals
• Handle full process of recruitment by coordinating, scheduling and facilitating interview
• Manage onboarding and offboarding process for employee
• Prepare workstation for new employee by setting up the laptop, connecting to the printer and installing the software
• Collect, check and verify the attendance
• Handle full process of payroll
• Handle application, renewal and cancellation of work passes
• Handle government license application and renewal
• Track the probation review, annual review for the employees
• Prepare weekly report and monthly report to management
• Handle company worker’s accommodation such as dormitory rental contract, check-in & out and all related matters
• Handle work injury claims
• Handle flight ticket purchase
• Administer training related matters including coordination or enrolment of internal & external courses, update and maintain training record
• Initiate plans and activities for a cohesive working environment
• Manage general office administration works such as maintaining office facilities, panty/ stationary supplies, letter preparation
• Assist in sourcing the vendors for office equipment, software, etc
• Verify the invoices an prepare payment form
• Sorting of incoming mails and arranging of courier services
• Maintain proper documentation of employee records
• Any other ad-hoc duties which may be assigned

Job Requirements

• Candidate with at least 3 years relevant experience is preferred
• Degree in any qualifications
• Able to start work immediately or with short notice will be added advantage
• Located at East side
• 5.5 days / 6 days work week (Alternate Saturday)
• Has knowledge to use payroll software such as Whyze
• Willing to work in Construction Site
• Independent, good communication skills, able to work well under pressure

Key Responsibilities:

• Manage staff attendance records and ensure accurate tracking of working hours and leave.

• Coordinate and liaise with the China-based internal system for administrative updates and data submission.

• Handle reception and arrangements for visiting company leaders and guests.

• Prepare, organize, and maintain office documents, records, and correspondence.

• Arrange meetings, prepare meeting materials, and record meeting minutes.

• Provide general administrative support to ensure smooth daily office operations.

Requirements:
1. Diploma or above in Administration or related field.
2. Good communication skills in English and Mandarin.
3. Preferably with relevant administrative working experience.
4. Work place is located at 31 International Business Park, Lobby B #05-06/07,Singapore 609921.

The CEO is responsible for setting the overall vision and strategy, driving business growth, and ensuring financial stability. They oversee major project performance to ensure delivery on time, within budget, and to quality standards, while managing risks, compliance, and safety regulations. The CEO also leads senior management, builds strong relationships with clients and stakeholders, and represents the company in key negotiations. Additionally, they focus on innovation, operational efficiency, and maintaining the company’s competitiveness in the industry.