Manage offices matters and keep main office and remote office running smoothly.Arranges meetings by scheduling appropriate meeting times, booking room.....
Manage offices matters and keep main office and remote office running smoothly.
Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
Produce travel itineraries for staff’s requirement and employee events.
Manages correspondence by answering emails and sorting mail.
Assists in planning and arranging events, including organizing catering.
Handles office expenses and billing cycles
Manages reception area and looks after visitors.
Answers phone calls and transfers them as necessary.
Drafts, formats, and prints relevant documents.
Photocopies and files appropriate documents as needed.
Cope with contract reviewing and annual internal/external audits.
Maintains stock & office equipment lists and orders office supplies as needed.
Manages staff expense requests.
Interacts with management team and carries out their requests.
Creates agendas and takes meeting notes.
Assists in purchase orders and invoicing.
Liaise with function team in the region and HQ for tasks implementation.
Manages outgoing post and records data on special deliveries.
Adhoc, flexible to face any contingency plan and activity organized.
Attention to details, ownership, strong prioritization and organizational skills.
Ability to work without supervision, excellent time management, multitasking and presentation skills.
Exceptional communication, customer service and technical skills
Proficiency in Microsoft Office Programs.
Strong record keeping skills.
Office Management
Managing office correspondence, including exercising initiative in responding to day to day emails/office requests independently.
Being a point of contact for visitors (organising hotels and ground transportation)
Managing security clearance for visitors and ensuring the necessary processes are followed.
Responding to email enquiries, resolving where possible and re-directing where necessary.
Managing the room booking process and ensuring meeting rooms are well functioning including reporting any technical faults to IT.
Processing and managing any catering requests, courier services and stationary orders ensuring necessary approval is obtained, and budget is tracked.
Liaising with site management regarding office space, health and safety etc.
Managing the day-to-day office duties such as, health and safety checks, notice boards, tea point areas are well stocked, meeting rooms are clean and tidy ready for next meeting.
Office Management tasks as required, including facilities request; to be a point of contact for facilities issues for staff and resolving in a timely manner.
Maintain the office condition and arrange the necessary repairs.
Managing office contracts; sourcing new suppliers, managing office budget.
Recording and processing expense claim.
Manage relationship with vendors, processing invoices, raising PR’s,.
Planning multi-trip travel itineraries, and co-ordinating business travel and accommodation.
Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning.
Produce travel itineraries for staff’s requirement and employee events.
Assists in planning and arranging events, including organizing catering.
Handles office expenses and billing cycles
Cope with contract reviewing and annual internal/external audits.
Maintains stock & office equipment lists and orders office supplies as needed.
Assists in purchase orders and invoicing.
Liaise with function team in the region and HQ for tasks implementation.
Ability to work without supervision, excellent time management, multitasking and presentation skills.
Exceptional communication, customer service and technical skills
