We’re looking for a passionate, proactive, and organized Administrative Assistant to work with Senior Operations Leaders across the world, to provide comprehensive senior-level administrative support. You’ll play a pivotal role in maintaining effective communication, managing leadership calendars, coordinating travel arrangements, managing local onsite meetings, and handling confidential information with the utmost discretion. You’ll plan leadership meetings, working with the Senior Operations Leaders and their team to design agendas, brief participants, prepare and collate materials. And you’ll attend meetings, take notes, and follow up on action items.
Work Location: Chennai/Vadodara/Gurgaon
Responsibilities
Comprehensive Administrative Support: Provide senior-level administrative support to our Senior Operations Leaders. Manage and maintain leaders’ schedules, including organizing meetings and appointments.
Travel Coordination: Coordinate complex travel arrangements, including flights, accommodations, and ground transportation for leaders. Prepare detailed itineraries and travel packets to ensure seamless business trips.
Confidential Information: Handle confidential information with the utmost discretion and maintain a high level of confidentiality in all interactions.
Meeting Facilitation, Planning and Coordination: Plan and coordinate leadership meetings, collaborating with leaders to design agendas and prepare materials. Brief meeting participants in advance and ensure the availability of necessary resources. Provide support in terms of on-site meetings in the location where you are based,
Meeting Attendance and Follow-Up: Attend meetings, take comprehensive notes, and follow up on action items to ensure timely completion. Consolidate and distribute meeting summaries and key takeaways.
Initiative and Proactivity: Anticipate the needs of the Leadership team, proactively identifying opportunities to streamline processes and enhance efficiency.
Team Collaboration: Collaborate with other administrative assistants and support staff to ensure cohesive and efficient operations. Foster a positive and collaborative working environment within the support team.
