Job Purpose
· The Account Executive will be responsible for supporting the finance department in managing accounts receivable, claims recoveries from suppliers/brands, inventory-related financial transactions and ad-hoc financial transactions. The role requires close coordination with sales, warehouse, and brand principles to ensure accurate recording of revenue, claims, and stock-related adjustments within the accounting system.
Principal Responsibilities
· Support monthly financial closing to ensure accuracy and compliance with company policies and accounting standards.
· Prepare balance sheet reconciliations, analyse open items, and follow up with relevant stakeholders for resolution.
· Perform intercompany reconciliations and post necessary adjustments to ensure balances are aligned.
· Maintain accounts receivable records, issue
invoices, credit notes and debit notes, and assist in monitoring outstanding
balances.
· Process and track claims recoveries from suppliers or brand principals including price differences, rebates, and
trading term claims.
· Perform general ledger accounting including manual journal entries, accruals, and prepaid adjustments.
· Handle fixed asset accounting including asset additions, transfers, retirements, capitalization and asset held for sale.
· Prepare monthly management reports (MIS) and support cost center analysis and product-based reporting.
· Perform bank reconciliation and assist in preparation of cash inflow and outflow statements.
· Record expense claims and ensure proper documentation for audit and compliance purposes.
· Coordinate with warehouse and sales teams on stock-related adjustments including FOC items and claims.
· Assist in ad-hoc finance tasks and support internal and external audit requirements.
Key Performance Indice (KPIs)
· Days to Close Month-End
· Accounts Receivable Days (Debtor Days / Days Sales Outstanding)
· Aged Debt Beyond Terms
· Number of Outstanding Disputed Invoices
· Actual Expenses % versus Budget
