The Purchasing Executive will support the end-to-end purchasing function with strong focus on purchasing process control,data tracking, reporting, sourcing analysis, vendor coordination, contractrenewal follow-up, ERP / e-procurement usage, and system transformation. Therole is expected to support the Purchasing Manager in strengthening purchasinggovernance, improving visibility, reducing manual follow-up, and scaling thepurchasing function as the company expands.
Key Responsibilities:
- Manage and supportRFQ exercises, quotation comparison, commercial evaluation, vendor clarification, and procurement recommendation documentation.
- Analyse procurement data, PR/PO status, RFQ progress, vendor performance,spending trends, contract renewal timelines, and procurement bottlenecks
- Maintain and improve procurement trackers, dashboards, reporting templates, RFQregisters, PO registers, contract renewal trackers, vendor databases, and outstanding action lists.
- Support ERP / e-procurement system usage, data migration, system enhancement,workflow improvement, and user adoption.
- Coordinate with Operations, Finance, Contracts, IT, vendors, and internal stakeholders to ensure timely procurement follow-up and issue resolution.
- Monitor PR-to-PO turnaround time, pending approvals, incomplete PR submissions,outstanding deliveries, invoice support, and vendor response timelines.
- Support contract renewal follow-up by tracking expiry dates, renewal timelines,sourcing status, approval status, and contract documentation.
- Assist in developing procurement reports for management review, including workload status, sourcing progress, savings opportunities, vendor comparison,and compliance gaps.
- Ensure procurement activities are carried out in accordance with PurchasingSOP, DOA, approval requirements, and internal governance standards.
- Support procurement process improvement, standardisation, digitalisation, and scaling of procurement operations as the company expands.
Essential Skills:
Procurement processknowledge; RFQ management; quotation comparison; commercial evaluation; POadministration; vendor coordination; contract renewal follow-up; Excel trackingand reporting; ERP / e-procurement system usage; data analysis; dashboard /tracker management; attention to detail; communication and stakeholderfollow-up; ability to manage multiple priorities and deadlines.
Desirable Skills:
Strong dataanalytical mindset; advanced Excel skills including Pivot Table, VLOOKUP /XLOOKUP, formulas and reporting; Power BI or dashboard experience; procurementtransformation exposure; process improvement experience; ERP implementation ore-procurement system experience; spend analysis; vendor performance reporting;SOP / governance knowledge; contract tracking experience; ability to supportprocurement scaling and digitalisation initiatives.
