1. Assist the dept in documentation preparation and coordination relating to Tenders and
Contracts in accordance with the organization policies.
2.Supporting the team in reviewing & drafting tender & contract documents
& reports.
3.Preparing ad-hoc & routine approvals, minutes and Letters related to
contracts.
4.Tabulating, collation and preparing technical data and collating of information.
5.Coordinate information from end user dept and reviewing and analysing data.
6.Assisting to vet through submissions for correctness and completeness.
7.Reviewing and compiling tender reports and related documentation.
8.Identifies risks and liabilities in tenders and contracts.
9.Interface of Tender Notices for publication.
10.Interface and assist to follow up with Contractors on routine correspondence
including pre & post tender submissions and ad-hoc documentation.
11.Assist in managing and provide advice in contractual matters.
12.Interface with internal and external parties on contract related matters where
needed.
13.Assisting in database tracking and update.
14.Monitor tender via GeBIZ.
15.Perform appropriate clinical, administrative, and operational research to
support proposal and contract development.
16.Establish and maintain strong working relationships by serving as a single
point of contact for contractual matters.
17.Providing administrative support to the Project Manager, including preparing and
maintaining project documents, quotations, reports, and records. Assisting
Project Manager to track resources, such as materials or equipment, and
ensuring they are available when needed.
18.Scheduling meetings, coordinating projects, and ensuring timelines are met, includes
coordinating with customers, engineers and sub-contractors.
19.Providing administrative support to the project team, including preparing documents and
performing site access applications and liaising with building owners.
20.Document Management: Organizing and maintaining project documentation, including
contracts, reports, project plans, schedules, as-builts documentations and
meeting notes.
21. Must be able to communicate with Mandarin speaking customers, good command of both
verbal and written English and Mandarin to handle Chinese-English translation
and liaise with Mandarin-speaking business associates in China.
22. As we are in the wastewater treatment industry, our PUB plant locations are based in Tuas
or Changi area.
