Receptionist cum Admin Assistant ( 1-year Renewable contract)
Full-time
Junior Executive
2 weeks ago
General Description: We are seeking a proactive and detail-oriented Receptionist cum Administrative Assistant to support the full spectrum of administ.....
General Description: We are seeking a proactive and detail-oriented Receptionist cum Administrative Assistant to support the full spectrum of administrative functions and ensure the smooth day-to-day operations of the office.
Scope & Responsibilities:
- Report to the Administrative Manager and provide administrative support during office hours (Monday to Friday, 8:00 AM to 5:30 PM).
- Assist the Administrative Department with daily administrative duties and office operations.
- Attend to inquiries from directors, visitors, and guests professionally, including managing incoming telephone calls.
- Serve refreshments to directors, visitors, and guests when required.
- Maintain a clean, organised, and welcoming reception area, and direct visitors appropriately.
- Oversee office housekeeping matters and coordinate with cleaning personnel.
- Manage meeting room bookings and ensure meeting facilities are properly prepared.
- Ensure the smooth operation of office equipment and monitor service contracts and renewal schedules.
- Handle document scanning, printing, photocopying, filing, and other document management tasks.
- Maintain records of incoming and outgoing mail, courier services, and deliveries.
- Source cost-effective vendors and suppliers as required.
- Arrange travel bookings, visa applications, accommodation, and transportation for employees.
- Coordinate with external vendors and service providers to maintain office facilities and services.
- Assist in the procurement and distribution of corporate gifts, festive gifts, and company souvenirs.
- Monitor and maintain inventory levels of office stationery, pantry supplies, and other office necessities.
- Assist in organising employee engagement and welfare activities.
- Carry out other duties and responsibilities assigned by the Company from time to time.
Requirements:
- Relevant administrative experience is preferred.
- Minimum GCE O' Level qualification or equivalent.
- Entry-level candidates with a positive attitude and willingness to learn are welcome to apply.
- Occasional after-office-hours support may be required for travel arrangements due to differing global time zones.
- Occasional after-office-hours coordination with external vendors may be required when necessary.
- Possess a problem-solving mindset and the ability to multitask effectively.
- Proficient in Microsoft Office applications.
- Independent, meticulous, and a fast learner with good communication skills.
- Good telephone etiquette and customer service orientation.
- Positive attitude with a willingness to learn and contribute.
- Pleasant personality with strong interpersonal and teamwork skills.
**Interested candidates are invited to submit their detailed resume, stating their current and expected salary, notice period, and availability.
We regret that only shortlisted candidates will be notified.
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