About our client: Our client is a leading global pharmaceutical company.
About the role: This role requires strong project management capabilities, construction/facility delivery experience, and the ability to coordinate multiple contractors, vendors, and internal stakeholders. The Project Coordinator will serve as the central coordination point for the project, ensuring alignment between design, procurement, construction, commissioning, and qualification activities. As part of the organization, the PC will drive project governance, reporting, and decision-making to ensure the facility meets schedule, budget, quality, and business objectives.
1. Overall Project Coordination & Integration
- Coordinate all project workstreams including design, procurement, construction, commissioning, and qualification to ensure seamless integration and handoffs.
- Serve as the primary interface between the Project Management, contractors, vendors, and internal stakeholders.
- Facilitate cross-functional coordination meetings and ensure alignment across Engineering, Procurement, Construction, CQV, Operations, EHS, and QA teams.
- Manage project interfaces and dependencies between facility infrastructure, process equipment, utilities, and support systems.
- Drive resolution of cross-workstream issues and conflicts.
2. Schedule Management & Planning
- Coordinate with contractors, vendors, and internal teams to establish realistic milestones and critical path activities.
- Track progress against baseline schedule; identify delays, critical path impacts, and schedule risks.
- Lead schedule recovery planning and mitigation strategies when delays occur.
- Facilitate look-ahead planning sessions and coordinate resource leveling across workstreams.
- Prepare schedule reports and dashboards for project leadership and stakeholders.
3. Cost Management & Budget Control
- Monitor project budget and expenditures across all cost categories (design, equipment, construction, contingency).
- Track commitments, purchase orders, change orders, and forecast costs to completion.
- Coordinate with Procurement and Finance teams on budget reporting and variance analysis.
- Evaluate and process change requests; assess cost and schedule impacts.
- Identify cost-saving opportunities and value engineering initiatives.
- Assist the PM to prepare monthly cost reports and forecasts for project leadership.
4. Risk & Issue Management
- Establish and maintain project risk register; facilitate risk identification, assessment, and mitigation planning.
- Lead risk review sessions with project team and stakeholders.
- Track and escalate critical risks and issues requiring senior management attention.
- Coordinate development and implementation of risk mitigation and contingency plans.
- Monitor risk triggers and ensure proactive response to emerging issues.
- Document lessons learned and implement continuous improvement initiatives.
5. Construction Management & Site Oversight
- Oversee general contractor and construction activities to ensure compliance with project requirements, safety standards, and quality expectations.
- Coordinate construction logistics, site access, material deliveries, and laydown areas.
- Monitor construction progress through site walks, progress meetings, and milestone tracking.
- Ensure construction quality through inspection protocols, hold points, and acceptance criteria.
- Coordinate utility tie-ins, infrastructure readiness, and facility systems integration.
- Manage construction safety programs in coordination with EHS team.
- Lead construction progress meetings and coordinate resolution of field issues.
6. Change Management & Document Control
- Establish and enforce project change control procedures.
- Evaluate change requests for scope, cost, schedule, and quality impacts.
- Coordinate change review and approval process with stakeholders.
- Maintain change log and ensure proper documentation and communication.
- Oversee project document management system and ensure proper version control.
- Ensure timely review, approval, and distribution of project deliverables and documentation.
7. Stakeholder Management & Communication
- Develop and execute stakeholder engagement and communication plans.
- Prepare and deliver project status reports, presentations, and dashboards for leadership and governance forums.
- Coordinate project review meetings with senior management and business stakeholders.
- Manage expectations and ensure alignment on project scope, schedule, and budget.
- Facilitate decision-making forums and ensure timely resolution of escalated issues.
- Coordinate with regulatory and compliance teams on permit requirements and inspections.
8. Commissioning & Qualification Readiness
- Coordinate transition planning from construction to commissioning and qualification.
- Ensure construction completion prerequisites are met (mechanical completion, system turnover, CTOD, punch list closure).
- Support development of commissioning and qualification strategies and schedules.
- Coordinate readiness reviews, PSSR (Pre-Startup Safety Reviews), and "Safe to Start" verifications.
- Facilitate handover of systems from construction to CQV and operations teams.
- Track commissioning and qualification progress and support issue resolution.
- Ensures smooth transition from vendor FAT → site receipt → installation → CQV.
About you:
• Degree in Engineering, Construction Management, or related field
• Minimum 10 years of experience in pharmaceutical facility design and construction, with at least +5 years managing projects
• Proven experience managing complex, multi-disciplinary projects with multiple contractors and vendors
• Strong knowledge of GMP facility requirements and pharmaceutical construction standards
• Demonstrated expertise in schedule management, cost control, and risk management
• Experience with project management tools (Primavera P6, MS Project, etc.)
• Excellent communication, coordination, and stakeholder management skills
• Ability to work effectively in a fast-paced, dynamic project environment
Other:
- Work location: Tuas
- Work hours: 5 days
- Job Type: Project-based contract
*Please note that only shortlisted candidates will be contacted.*
Employment Agency: Kingsforce Management Services Pte. Ltd.
Employment Agency Licence No: 94C3545
EA Personnel: Kimberly Wong
EA Personnel Reg. No.: R1984508
