Total 10 job vacancies by Exceltec Property Management Pte Ltd

Role Purpose
The Facilities and Property Executive supports the Facilities Manager in the day-to-day administrative and operations of the Sentosa Sensoryscape project. The role focuses on administrative coordination and on-site supervision of sub-contractors, including those engaged directly by Sentosa Development Corporation, acting in a Managing Agent (MA) support role to ensure service standards, site presentation, and compliance are consistently maintained.

In addition, the role involves coordinating with relevant stakeholders, including operations teams, event organizers, tenants, and government agencies, to support daily operations and special events effectively.

Working Hours

• Based on a 5.5-day work week subjected to operational requirements.
• Availability to work on weekend, public holiday, and after-hours support may be required to support Sentosa events, peak periods, or operational needs.
• Time-off or compensation arrangements shall be in accordance with company policy.
  Key Responsibilities

1. Administrative & Coordination Support

• Assist the Facilities Manager with daily administrative tasks related to facilities operations.
• Maintain records including service reports, inspection checklists, correspondence, permits, document updating and filing.
• Assist in processing purchase requisitions, invoices, petty cash documentation, and submissions to Finance.
• Support preparation of reports, schedules, minutes of meeting(s) and audit documentation as required.

2. Contractor Supervision (MA Support Role)

• Assist in overseeing sub-contractors’ performance, such as landscaping, cleaning, system maintenance etc., to ensure compliance with contractual scope and service standards.
• Conduct routine site inspections to monitor cleanliness, landscape, system conditions, and overall site presentation.
• Record observations, follow up on rectification works, and report non-compliance to the Facilities Manager.
• Monitor contractor attendance, manpower deployment, and operational efficiency.

3. Site Operations and Event Support

• Act as a point of contact for day-to-day site matters.
• Assist in handling service requests, feedback, and minor complaints from both internal and external stakeholders.
• Coordinate with internal teams and external vendors to support smooth site operations, including support for events.

4. Compliance, Safety & Standards

• Assist in ensuring contractors comply with site rules, safety requirements, and Sentosa standards.
• Support inspections, audits, and compliance checks (e.g. internal audits, client inspections).
• Ensure proper documentation and records are maintained for accountability and traceability.

Requirements

• Diploma or equivalent qualification in Facilities Management, Property Management, or related field.
• 1–3 years of relevant experience in facilities, property, or site operations preferred.
• Experience in managing contractors (such as landscape and/or cleaning) and working in a Managing Agent (MA) environment is an advantage.
• Good administrative, communication, and organisational skills.
• Willingness to work on site and provide operational support during events and after office hours when required.
• Able to respond to site emergencies and operational needs outside of regular working hours

We are seeking a hands-on Landscape & Arboriculture Manager to support our Facilities Management operations. This role oversees landscape maintenance, tree management, and external environment services, ensuring safe, compliant, and high-quality site operations.

The successful candidate will work closely with operations teams, contractors, and client representatives to maintain a safe and well-managed outdoor environment.

Key Responsibilities

• Lead tree management programmes, including inspections, risk assessment, and remedial works

• Oversee landscape maintenance to meet operational and aesthetic standards

• Manage contractors and ensure delivery of works in compliance with NParks and WSH requirements

• Support site inspections, audits, and client engagement

• Maintain proper documentation, reporting, and continuous improvement of landscape operations

Requirements

• Diploma/Degree in Arboriculture, Horticulture, Landscape or related field

• Minimum 5 years’ relevant experience, preferably in FM or large-site operations

• ISA Certified Arborist (preferred) or strong equivalent experience

• Proven experience managing contractors and site operations

• Familiar with Singapore regulatory requirements (NParks, WSH)

Ideal Candidate

• Strong technical knowledge in tree care and landscape management

• Confident in managing site operations and engaging stakeholders

• Detail-oriented with good reporting and compliance discipline

• Able to operate independently in a fast-paced environment

Job Summary:

The Property Executive will be responsible for tenancy coordination, property inspections, and event site supervision to ensure smooth operations, compliance, and maintenance of high standards across all managed premises.

Key Responsibilities:

Tenancy Management

• Conduct regular site inspections to ensure tenanted areas are well maintained.
• Process tenancy applications, fit-out submissions, and related documentation.
• Coordinate and supervise renovation works, ensuring compliance with regulatory and internal guidelines.
• Manage handover and reinstatement processes at the start and end of tenancy periods.
• Collect administrative fees and deposits where applicable.
• Coordinate bookings of shared spaces and liaise with stakeholders on usage requirements.
• Conduct pre- and post-tenancy surveys and manage reinstatement works when necessary.
• Facilitate regulatory liaison when mobility devices or vehicles are used on public/shared paths.

Event Supervision

• Coordinate the handover and return of premises for event usage.
• Conduct pre- and post-event condition inspections and document findings.
• Monitor event set-up, teardown, and operations to prevent damage or non-compliance.
• Oversee site cleanliness and respond promptly to spills or track incidents.
• Support temporary power usage logistics, including meter reading and reporting.
• Remain contactable during event hours, including after-hours, weekends, and public holidays, to resolve on-site issues.

Requirements:

• Diploma or equivalent in Facilities/Property Management or related field.
• Experience in tenancy management and event coordination preferred.
• Strong interpersonal and coordination skills.
• Ability to work independently and handle after-hours or weekend duties when required.

Job Purpose

The Property Executive is responsible for the day-to-day management, upkeep, and operations of assigned public spaces and facilities. The role includes coordinating maintenance works, managing public space usage, supporting events and activations, and ensuring a safe, wellmaintained, and pleasant environment for tenants, stakeholders, and members of the public.
Key Responsibilities

Property & Facilities Management

Oversee daily operations and maintenance of public spaces, common areas, and facilities to ensure serviceability and safety standards are met.

Coordinate and supervise term contractors and service providers for maintenance, conservancy, and ad-hoc works.

Manage the permit-to-work system and ensure compliance with safety and operational requirements.

Attend to emergency repairs, breakdowns, and troubleshooting, and provide on-site technical support when required.

Public Spaces & Events Support

Manage bookings, setup, and reinstatement of public spaces for events, activations, and community programmes.

Coordinate with event organisers, tenants, internal teams, and external agencies to support smooth execution of events.

Ensure events comply with safety, operational, and regulatory requirements, including crowd management and asset protection.

Conduct site inspections before and after events and follow up on rectification works where necessary.

Stakeholder & Customer Management

Act as a coordination point between managing agents, contractors, tenants, event organisers, and authorities.

Attend to feedback, enquiries, and complaints from tenants and members of the public in a timely and professional manner.

Monitor tenancy and licence compliance within public spaces and report infringements when necessary.

Compliance, Safety & Reporting

Support compliance with relevant statutory, safety, and operational requirements.

Assist in inspections, audits, surveys, and reporting as required by management or clients.

Maintain proper documentation, records, and reports related to maintenance works, events, and incidents.

Adhoc Duties
Undertake any other duties as assigned by the Facilities Manager or Account Manager.

Requirements

Qualifications:

Minimum Diploma in Building, Facilities Management, Property Management, or related discipline from a recognised institution.

Experience:

At least 3 years of relevant working experience, preferably in:

Management of public spaces, common areas, or community facilities

Supporting or coordinating events, activations, or public programmes

Property, facilities, or estate management environments

Skills & Competencies

Good coordination and stakeholder management skills.

Able to manage multiple activities in a fast-paced, public-facing environment.

Strong problem-solving skills with hands-on operational capability.

Good communication and customer service skills.

Familiarity with permit-to-work systems and contractor management is an advantage.

Others:

Willing to be on 24/7 standby for emergencies or work on weekends / public holidays when required.

Physically fit to perform inspections and attend to site matters.

Senior Training Specialist / Assistant Training Manager

About the Role

We are looking for a passionate and driven Senior Training Specialist / Assistant Training Manager to design, deliver, and enhance training programmes that build workforce capability and support organisational excellence.

You will play a key role in shaping learning experiences, improving service standards, and supporting both operational and business growth.

What You’ll Do

Training Delivery

• Conduct engaging classroom and on-the-job training sessions
• Train staff on SOPs, company policies, and service standards
• Facilitate onboarding and continuous learning programmes

Learning Design & Development

• Develop training materials, courseware, and structured learning plans
• Create e-learning content, training videos, and digital resources
• Design On-the-Job Training (OJT) frameworks and learning pathways

Training Evaluation & Improvement

• Analyse training feedback and effectiveness
• Identify service gaps using operational metrics
• Recommend and implement improvements to training programmes

Coaching & Mentorship

• Provide coaching and guidance to learners and new hires
• Support employee development through structured mentoring

Stakeholder Management

• Work closely with internal teams and external partners on training needs
• Support training-related projects and initiatives
• Promote internal services and training programmes where relevant

Administration & Reporting

• Maintain training records, documentation, and resource libraries
• Track training outcomes and prepare reports for management

What We’re Looking For

Qualifications

• ACTA / ACLP certified (preferred)
• Diploma in Adult and Continuing Education (DACE) is a plus
• DDDLP certification (advantage)

Experience & Knowledge

• Experience in training delivery (classroom, OJT, e-learning)
• Good understanding of adult learning principles
• Familiarity with Skills Framework / SSG course development is an advantage

Skills

• Strong communication and facilitation skills
• Confident engaging stakeholders at all levels
• Analytical and able to translate insights into improvements
• Tech-savvy with experience in digital learning tools

Personal Attributes

• Proactive, adaptable, and able to multitask in a fast-paced environment
• Strong team player with a positive, growth mindset

Why Join Us

• Opportunity to grow within a structured Training Academy
• Exposure to both internal and external training programmes
• Career development towards Learning & Development leadership roles
• Support for professional certification and skills upgrading

Internal Reference: PE(V)

Job Scope of Property Executive

• Supervise and ensure that all types of routines and ad-hoc repair works undertaken by the term contractors are carried out according to the Contract.
• Oversees preventive and corrective maintenance works in regard to cleaning, pest control, security, fire protection system, security system, plumbing & sanitary system, building works, etc.
• Liaise and coordinate with Contractors to ensure timely maintenance works are done.
• Compile all term contract service reports
• Attend to all complaints/feedback, incidents and crisis situations and submit incident report.
• Offer first hand solutions to Facilities Manager on breakdown / complaints
• Inspect site areas and report all defects and non-compliances to the Management.
• Update the Client on any disruptions, feedbacks, fitting-out and maintenance works conducted on site.
• Prepare cost estimates for ad-hoc maintenance, reinstatement and improvement works and work completion form/job sheet once work is completed for billing purpose.
• Ensure all statutory licenses and permits are renewed timely (e.g. fire cert, annual water tank cleaning, periodic structural inspection, periodic façade inspection, etc.)
• Prepare the monthly presentation slides and management report.
• To undertake other work assignments which the Management may assign.

Requirements

• Minimum Diploma in Building, Facilities or Engineering
• Minimum 3 years of related working experience
• Knowledge of facilities operations & maintenance
• Team Player and willing to learn
• Effective communications with stakeholders

*Note: Only shortlisted candidate will be contacted for an interview. Thank you for your understanding and application.*

We are seeking a Facilities Officer to support the effective daily operations, maintenance, and compliance of our building facilities in accordance with Singapore’s regulatory requirements and service standards. This role works closely with internal stakeholders and external service providers to ensure a safe, functional, and customer-focused environment for all building users.

Key Responsibilities

1) Daily Operations

• Support day-to-day facilities operations and coordinate with internal teams and service providers.

• Ensure essential building systems (M&E, fire protection systems, lifts, water supply, etc.) operate efficiently and reliably.

2) Inspections & Compliance

• Conduct regular inspections of premises, M&E systems, common areas, landscaping, and car parks.

• Identify and report defects, safety hazards, and non-compliance issues.

• Ensure works comply with relevant requirements and guidelines, including BCA, SCDF, NEA, Fire Code, BMSMA, and WSH standards.

3) Maintenance Planning

• Assist with planning and scheduling preventive, corrective, and ad hoc maintenance works.

• Monitor and support rectification of issues relating to HVAC, electrical systems, plumbing, and civil/structural maintenance.

4) Contractor & Vendor Management

• Supervise contractors/vendors onsite to ensure service quality, safe work practices, and timely delivery.

• Review work permits, risk assessments, and method statements prior to work commencement.

5) Fit Out & Project Monitoring

• Monitor tenancy fit-out activities to ensure compliance with building guidelines and safety requirements.

• Coordinate with stakeholders on renovation, A&A, and improvement works.

6) Records & Systems Management

• Maintain accurate maintenance records, asset registers, stock inventory, and permits using FM systems/CMMS.

• Support operations involving BMS, fire alarm panels, and other critical systems, including incident response and escalation.

7) Support Services Oversight (Soft Services)

• Oversee cleaning, security, landscaping, pest control, and car park operations.

• Conduct periodic vendor performance reviews to ensure SLAs are met.

8) Emergency Response

• Serve as a first responder during building emergencies, supporting evacuations and fire alarm activations.

• Participate in emergency preparedness drills, audits, and SCDF-related requirements.

9) Other Duties

• Carry out additional tasks assigned by the Facilities Manager/Account Manager as needed.

Requirements / Qualifications

• Diploma or equivalent in Facilities Management, Building Services, Mechanical/Electrical Engineering, or a related field.

• 3 years of relevant facilities/building management experience preferred (commercial building exposure is a plus).

• Working knowledge of Singapore regulatory and compliance requirements (BCA, SCDF, NEA, WSH; familiarity with Fire Code and BMSMA is advantageous).

• Experience coordinating contractors and overseeing onsite works safely and effectively.

• Able to read and interpret basic technical drawings, checklists, and maintenance reports.

• Familiarity with FM software/CMMS and systems such as BMS and fire alarm panels is an advantage.

• Strong communication skills, attention to detail, and a service-oriented mindset.

• Comfortable responding to urgent issues and participating in emergency preparedness activities.

Responsibilities:

• Oversee and coordinate builders work, including minor A&A, structural repairs, and general building maintenance.
• Supervise term contractors and ensure quality and timely completion of works.
• Conduct regular site inspections and manage defect rectification.
• Liaise with vendors and stakeholders for permits, approvals, and work scheduling.
• Support procurement processes including cost estimation and purchase requisitions.
• Maintain accurate records of work progress, reports, and compliance documentation.
• Support the use of the latest smart facilities management trends or technologies.

Requirements

• Minimum 2 years of relevant experience in facilities or building maintenance, with a focus on builders work.
• Diploma or NITEC in Building Services, Facilities Management, or related field.
• Familiarity with local building codes, safety regulations, and permit-to-work systems.
• Strong coordination and communication skills.
• Able to work independently and as part of a team.

Preferred Qualifications

• Experience in managing term contractors and supervising in-house technicians.
• Exposure to multi-disciplinary facilities operations is a plus.

***We apologise that only shortlisted candidate will be contacted for interview. Thank you for your understanding and application.***

Join Exceltec Property Management as a Quantity Surveyor and contribute to the success of our growing Civil/Structural Engineering projects. As a fulltime Quantity Surveyor, you will play a crucial role in managing budgets, estimating costs, and ensuring the financial viability of our construction initiatives.

What you'll be doing

• Prepare detailed cost estimates and bills of quantities

• Analyse tenders and negotiate contracts with suppliers and subcontractors

• Monitor project costs and budgets, and provide regular updates to stakeholders

• Manage contractual and commercial aspects of projects, including claims and variations

• Collaborate with project managers, engineers, and other team members to ensure successful project delivery

• Identify opportunities for cost savings and efficiency improvements

• Maintain accurate records and documentation throughout the project lifecycle

What we're looking for

• Degree in Quantity Surveying, Construction Management, or a related field

• Minimum 3 years of experience as a Quantity Surveyor in the Civil/Structural Engineering industry

• Proficient in the use of cost estimation software and project management tools

• Strong analytical and problem-solving skills, with the ability to work under pressure

• Excellent communication and negotiation skills, with the ability to liaise effectively with clients and stakeholders

• Familiarity with relevant construction regulations, standards, and industry best practices

• Ability to work independently and as part of a team

• Preferably prior experience in Singapore firms
  

  Note: Only shortlisted candidate will be contacted for interview. Thank you for your understanding and application.

Job Purpose/Key Responsibilities

The Admin & Operations Coordinator provides essential administrative and coordination support to the operations and facilities management teams. This role ensures smooth execution of permit-to work processes, quotation follow-ups, work coordination, and acts as backup support for the helpdesk function to maintain service continuity.

Work Arrangement

• 44-hour work week.

• A Standard dditional hours or weekend support may be required during operational needs or critical works.

Key Responsibilities

A) Permit-to-Work (PTW) Coordination

Prepare, submit, track, and close Permit-to-Work (PTW) applications for maintenance, project, and vendor works.

Coordinate with site teams, managing agents, clients, and contractors to ensure PTW compliance.

Maintain accurate PTW records, approvals, and supporting documentation.

B) Quotation & Work Execution Coordination

Assist in the preparation, tracking, and follow-up of quotations with vendors and internal teams.

Coordinate work schedules, access arrangements, and documentation for approved works.

Liaise with vendors and operations teams to ensure timely execution of works.

Maintain proper records of quotations, work orders, and correspondence.

C) Helpdesk Support (Backup / Relief)

Provide backup support for the helpdesk during peak periods, leave coverage, or manpower gaps.

Receive, log, and route service requests, incidents, and feedback via phone, email, or system.

Coordinate with operations teams to ensure service requests are followed up and closed.

D) Administrative & Communication Support

Respond to operational emails and phone enquiries in a professional and timely manner.

Assist with document preparation, filing, and updating of shared folders or systems (e.g. CMMS, trackers).

Support operations reporting, basic data consolidation, and administrative tasks as required.

Perform other ad hoc administrative duties related to operations support.

*Any other ad hoc duties required from time to time.

Required Skills and Qualifications

Education

GCE ‘O’ Levels / Nitec / Higher Nitec / Diploma in Business Administration, Facilities Management, or related fields.

Experience

3 years of administrative or coordination experience preferred.

Exposure to facilities management, projects, or operations support is an advantage.