Key Responsibilities :
Administrative & Office Support
• Manage daily office administration, filing, and documentation.
• Handle office bills, payments, and expense tracking (utilities, rent, supplier invoices).
• Ensure timely payments and proper record-keeping.
• Maintain organized records for all administrative and project-related documents.
• Provide general administrative support to management.
Purchasing & Sourcing
• Source and purchase office supplies, furniture, and interior design materials.
• Review design references (images, mood boards) provided by designers and identify suitable products.
• Conduct market survey (price, quality, lead time, supplier comparison).
• Prepare product proposals for designers’ review before purchase.
• Liaise with suppliers for quotations, negotiation, and order placement.
• Track orders and ensure timely delivery.
• Maintain supplier database and product catalogue.
Project Coordination Support
• Assist interior designers in project permit applications and follow-ups with local authorities.
• Organize and maintain project documentation (drawings, approvals, contracts).
• Follow up with suppliers, contractors, and relevant parties on submissions and documentation.
Templates & Reporting
• Create and maintain templates/forms for:
Material selection
Project costing
Quotation and budgeting
• Assist in basic cost tracking and budget monitoring.
Requirements
• Diploma or Bachelor’s Degree in Business Administration, Interior Design, or related field.
• 1–3 years of experience in admin, purchasing, or coordination roles (ID/construction industry is a plus).
• Ability to understand design references and product sourcing.
• Good organizational, multitasking, and time management skills.
• Strong attention to detail and follow-up ability.
• Proficient in Microsoft Excel & Word.
Preferred Skills
• Experience in furniture/material sourcing or supplier coordination.
• Familiar with project permits / submissions process.
• Basic understanding of interior design materials and costing.
• Ability to create structured templates and organize data clearly.
Key Attributes
• Responsible and proactive
• Detail-oriented and systematic
• Good coordination & communication skills
• Able to work independently and with team
