Total 8 Administrative / Clerical job vacancies in Damansara City

Administrative Duties

• Manage office administration tasks
• Maintain records, documentation, and filing systems
• Handle vendor coordination and office supplies

Accounts & Finance

• Handle full set of accounts & ensure timely closing of monthly accounts
• Process invoices, payments, and staff claims
• Perform bank reconciliations
• Assist in preparing financial reports
• Coordinate with auditors and tax agents when required
• Assist in SST filing

HR Support

• Maintain employee records and HR documentation
• Support payroll processing and attendance management

Perks & Benefits

• Regular team activities
• Medical insurance
• Personal development opportunities
• Paid training and development

Job Description

• Assist with day-to-day operation for the Administration function and duties.
• Assist in office utilities and inventories including pantry.
• Answering phones, managing mail, greeting visitors, and maintaining office equipment and supplies.
• Assist in prepared and cleanliness of meeting room including entire office housekeeping
• Acting as a liaison between departments, clients, and vendors.
• Responsible to order and record office stationery.
• Responsible to office machines such as photocopiers and computers. 

Requirement

• Minimum Diploma/Degree in Business Administration or related field.
• At least 1 - 2 year working experience in related field.
• Preferable on candidate has knowledge in Autocount
• Computer literate and proficient in Microsoft Office i.e Excel, Word, Power Point
• Strong organizational and time-management skills to handle multiple tasks.
• Possess positive work attitude, result driven, independent, must be well organized & self-motivated and a good team player.
• Fresh graduate is encouraging to apply.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities
• Medical Insurance

Job Description

• Assist with day-to-day operation for the Administration function and duties.
• Assist in office utilities and inventories including pantry.
• Answering phones, managing mail, greeting visitors, and maintaining office equipment and supplies.
• Assist in prepared and cleanliness of meeting room including entire office housekeeping
• Acting as a liaison between departments, clients, and vendors.
• Responsible to order and record office stationery.
• Responsible to office machines such as photocopiers and computers. 

Requirement

• Minimum Diploma/Degree in Business Administration or related field.
• At least 1 - 2 year working experience in related field.
• Preferable on candidate has knowledge in Autocount
• Computer literate and proficient in Microsoft Office i.e Excel, Word, Power Point
• Strong organizational and time-management skills to handle multiple tasks.
• Possess positive work attitude, result driven, independent, must be well organized & self-motivated and a good team player.
• Fresh graduate is encouraging to apply.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities
• Medical Insurance

職位描述

• 協助處理行政部門的日常運作和職責。
• 協助處理辦公室雜務和庫存，包括茶水間。
• 接聽電話、處理郵件、接待訪客、維護辦公設備和用品。
• 協助準備和清潔會議室，包括整個辦公室的日常清潔工作。
• 擔任各部門、客戶和供應商之間的聯絡人。
• 負責訂購和記錄辦公用品。
• 負責辦公設備的維護，例如影印機和電腦。

要求

• 最低學歷要求為工商管理或相關領域的文憑/學位。
• 至少1-2年相關領域工作經驗。
• 最好候選人具備 Autocount 的知識。
• 具備電腦操作能力，熟練微軟辦公室軟體，例如Excel、Word和PowerPoint。
• 具備較強的組織能力及時間管理能力，能夠同時處理多項任務。
• 具備積極的工作態度，以結果為導向，獨立性強，必須做事有條理且積極主動，並且是優秀的團隊成員。
• 歡迎應屆畢業生申請。

福利待遇

• 個人休假
• 開放文化
• 個人發展機會
• 醫療保險

要求：

1. 會計文憑。

2. 必備技能：MS Excel、MS Word、MS Outlook 和 MS PowerPoint。

熟悉且有SQL軟體使用經驗者優先考慮。

3. 能夠獨立工作，同時處理多項任務，並按時完成工作。

在極少監督下。

4. 優先考慮具有1-2年相關工作經驗者，

不過，我們也歡迎應屆畢業生申請。

職責：

1. 執行一般會計任務，例如應付帳款和應收帳款，

銀行對帳和月末結帳。

2. 協助編製財務報表和報告

（按月、按季、按年）

3. 處理行政事務，包括資料輸入、文件歸檔和一般事務。

辦公室支援（例如，報銷和年假報告）。

4. 編製應收帳款、應付帳款和總帳報告，並進行每月對帳。

5. 熟悉應收帳款流程，包括發票、

報價單、借項通知單、貸項通知單、正式收據和銀行對帳單。

6. 熟悉應付帳款流程，包括採購發票/訂單

以及付款憑證。

7. 按月編制並更新債務人清單。

8.協助與審計人員就會計事宜進行聯絡。

福利待遇

• 佣金和獎金
• 津貼（旅費、交通費等）
• 附近公共交通
• 公司旅行
• 個人休假
• 開放文化
• 個人發展機會

AYANA Midplaza Jakarta is seeking a detail-oriented and proactive Security Admin to support our security operations. This role is vital in ensuring smooth administrative processes, supporting the security team, and maintaining documentation to uphold safety standards within the property.

Responsibilities:

• Manage and maintain security records, logs, and reports accurately and timely.
• Coordinate communication between the security team and other departments within the property.
• Assist in scheduling and tracking security personnel attendance and shifts.
• Prepare security-related documents and correspondence as required.
• Maintain inventory and documentation of security equipment and supplies.
• Assist in organizing security meetings, training sessions, and drills.
• Ensure compliance with internal security policies and regulatory requirements.
• Handle administrative tasks such as filing, data entry, and responding to security-related inquiries.

• Minimum diploma degree in Administration, Business, or related field.
• 1-2 years of experience in security administration or similar administrative roles.
• Strong organizational and multitasking skills.
• Good communication skills in English and Bahasa Indonesia, both written and spoken.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Detail-oriented and proactive in problem-solving.
• Willing to work in shifts as required.
• Criminal-free record.
• Knowledge of local laws and fire safety.
• Valid certification in CPR and First Aid.
• Certification in the Alcohol Awareness program.

• Prepare and submit basic expense reports on behalf of stakeholders using internal tools. Ensure proper documentation is attached, including scanned receipts and cost coding. Follow up on pending reimbursements and support communication with Accounts Payable (A/P) for status updates. 

• Create, organize, and maintain digital folders in SharePoint and Microsoft Teams. Save documents using standardized naming conventions. Assist in retrieving requested files for internal use and ensure version control is followed. Support routine audits to check for outdated or missing documents. 

• Enter information into internal trackers, spreadsheets, and platforms with a focus on accuracy and timeliness. Help maintain up-to-date databases used by stakeholders and ensure no duplication or data gaps occur. Escalate inconsistencies or errors to senior admins or team leaders. 

• Submit IT Helpdesk requests and ServiceNow tickets (e.g., hardware issues, password resets, access issues). Track ticket numbers and assist in following up with the IT support team if tickets remain unresolved. Provide updates to stakeholders on ticket status as needed. 

• Assist in formatting documents such as Excel trackers, PowerPoint decks, and Word files. Support the creation of simple reports or templates by populating data provided by stakeholders. Ensure proper alignment, consistency, and file readiness for review or submission. 

• Support day-to-day office tasks such as checking task trackers, entering information into forms, preparing templates, and logging training completion on platforms like AECOM University. Provide support during internal audits by helping locate documents or system entries. 

• Assist in monitoring basic vendor-related transactions such as status of PO requests, COI follow-up, or wire transfer confirmations. Raise Employee Center cases for vendor-related queries or payment issues as instructed. 

• Use templates to assist in preparing invitations, announcement banners, or visual updates for internal team events. Support administrative aspects of virtual meetings, including note preparation, screen-sharing, and minor coordination tasks. 

• Assist in general administrative tasks as needed.