Total 260 Administrative / Clerical job vacancies in BUKIT PASIR

Key Responsibilities

• Coordinate and arrange meetings with internal and external stakeholders
• Assist in scheduling and coordinating team events and activities
• Handle travel arrangements
• Maintain an organised electronic document filing system to ensure ease of access
• Support and facilitate all communication within the team regarding administrative and operational matters.
• Provide administrative and logistics support to the team
• Manage office supplies and inventory
• Manage procurement requests, coordinate with suppliers and stakeholders on delivery matters
• Manage expense records and claims
• Process incoming purchase orders, track customer delivery milestones and handle invoicing matters
• Coordinate security clearance for guests
• Coordinate Customer/internal events , including if applicable accommodation, catering, venue and equipment arrangements
• Support on and off boarding of new team members
• Perform ad hoc duties assigned by the management

Qualifications and skills

• Bachelor’s degree or equivalent.
• 5+ years of experience supporting high-level executives.
• Service-oriented team player with exceptional interpersonal skills and ability to build and foster relationships
• Strong organising skills with ability to work within constrains and simplify tasks
• Independent, self-motivator, and adaptable
• Detail oriented and problem solver

Job Description:

· Main role handle full set of accounts, including preparation of accounting journal entires, quarterly GST filing, intercompany transation

· Prepare monthly audit schedules, accounts reconciliations and Fixed Assets

· Prepare month-end financial and management reports

· Order Processing and Sales Orders confirmation to customer

· Coordinate with forwarders and suppliers to ensure timely shipment and delivery.

· Prepare shipping documents and monitor shipments to ensure timely delivery

· Generate DOs & invoices

· Gross Profit Analysis

· Handle general office administration matters

· Assist in other ad-hoc projects as required

Job Requirements

· Possess LCCI or Diploma in Finance, Accountancy, or equivalent qualification

· 2–3 years of relevant working experience preferred

· To close full set accounts independently

· Experience in freight forwarding & ocean freight is an advantage

· Sound knowledge of INCOTERMS and logistics processes

· Familiar in SAP B1 & Salesforce is an advantages

· Proficient in Microsoft applications (Word & Excel)

· Independent, highly motivated, good team player and able to meet dateline

· Positive working attitude, with an ability to take ownership of all tasks assigned

· Well-organised, meticulous, detail-oriented, and able to manage time effectively

· Availability on short notice is preferred

Only for Singaporean or Permanent resident (PR) as there is no quota.

You may send in your full resume, photo and expected salary

Thank you for your application.

• Position : Personal / Family Driver to Chairman
• Location : Bukit Timah (Islandwide, Office at Paya Lebar)
• Working hours: 5-day work week, Monday–Friday office hours
• Salary (commensurate with experience) : Up to $3500 + AWS+ Bonus + OT + Insurance + Medical + Flexi Care
• Duration : Permanent
• Industry : Real Estate- Property development

Main Responsibilities:

• Personal driver to Chairman for official business and personal appointments
• Provide chauffeur services to Chairman’s wife and family members
• Provide chauffeur services to Chairman’s guests as and when required
• Assist with administrative or personal errands for the Chairman when required (e.g. document collection, parcel delivery, or simple purchases).
• Upkeep the cleanliness and maintenance of vehicles

• Keep track of the regular servicing of the vehicles and ensure all safety requirements are met
• Maintain punctuality
• Maintain discretion and strict confidentiality always
• Perform ad hoc duties as assigned

Requirements:

• Possess valid class 3 driving license with excellent safe driving skills and clean driving record
• Familiar with Singapore routes
• At least 2 years of relevant experience as a personal or corporate driver supporting senior management or executives is preferred.
• Good punctuality, patience, attendance and work ethic.

Email to joie@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel for more job listings and career tips!

***We DO NOT charge our candidates nor bind them with any contract.***

 Joie Chang

Deputy Consulting Director (APAC)

 Reg no.: R2090601 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Join Our Team as a Sales Admin Assistant!

We are looking for a Sales Admin Assistant to support our sales team. If you're organized, detail-oriented, and enjoy working in a dynamic environment, this could be the perfect opportunity for you!

Key Responsibilities:

• Order Processing: Receive and process customer purchase orders accurately and efficiently.
• Invoicing: Issue sales transaction invoices and ensure timely billing.
• Administrative Support: Provide general administrative support to the sales team, including filing, data entry, and document management.
• Coordination: Coordinate with internal departments to ensure smooth order fulfillment and delivery.
• Customer Service: Handle customer inquiries and provide assistance as needed.
• Document Preparation and Reporting: Prepare and maintain sales reports, documentation and presentations.
• Other Duties: Perform other ad-hoc administrative tasks as assigned.

Requirements:

• Education: Minimum GCE 'O' Level or equivalent.
• Experience: No experience is needed. At least 1 year of experience in sales administration or a related field is a plus.
• Computer Skills: Proficient in Microsoft Office applications, especially Excel and Word.
• Communication Skills: Good written and verbal communication skills.
• Organizational Skills: Strong attention to detail and ability to manage multiple tasks.
• Team Player: Able to work collaboratively with various departments.
• Language Proficiency: Ability to communicate effectively in English and Mandarin

Why Join Us?

• Friendly and supportive work environment
• Be part of a dynamic team that values your contributions.

If you're ready to take the next step in your career, we'd love to hear from you!

Position: Personal Assistant

We are looking for a reliable and highly organised Personal Assistant to provide administrative and coordination support to senior management, including the Chief Strategic Officer and Chief Executive Officer. This role is suitable for someone who is proactive, detail-oriented, and able to manage confidential information professionally.

Fresh graduates and candidates looking for their first full-time role are welcome to apply.

Responsibilities

• Provide administrative support to the Chief Strategic Officer and Chief Executive Officer.

• Prepare meeting agendas, take minutes, and follow up on key action items from management meetings.

• Coordinate meetings, visits, and arrangements for VIPs, guests, and key stakeholders.

• Manage local and international travel arrangements, including itinerary planning, bookings, accommodation, and event registrations.

• Support project management initiatives by tracking timelines, deliverables, deadlines, and follow-up items.

• Liaise with internal business units to ensure proper coordination and coverage across departments.

• Prepare and organise documents, reports, schedules, and records when required.

• Handle confidential and sensitive information with discretion and professionalism.

• Support ad-hoc administrative and coordination duties as assigned.

  
  

Requirements

• Minimum recognised Diploma in any field.

• Strong organisational and time-management skills.

• Proactive, resourceful, and solutions-oriented mindset.

• Good verbal and written communication skills.

• Able to manage multiple priorities and respond quickly to changes.

• Able to work independently while collaborating effectively with internal teams.

• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

• Prior administrative, executive support, or coordination experience is an advantage, but not required.

• Fresh graduates and entry-level candidates are welcome to apply.

  
  

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.

Job Summary

The Executive Assistant provides high-level administrative and strategic support to senior management. This role requires strong organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

1. Executive Support

• Manage and coordinate the GM calendar, appointments, and meetings

• Prepare meeting agendas, reports, presentations, and minutes

• Screen calls, emails, and correspondence on behalf of the executive

• Act as the primary point of contact between the executive and internal/external stakeholders

2. Administrative & Operational Support

• Coordinate travel arrangements, itineraries, and accommodation

• Track and manage confidential documents and company records

• Assist in drafting business correspondence and reports

• Monitor deadlines and follow up on key action items

3. Business Coordination

• Liaise with internal departments and external partners

• Support project coordination and business initiatives

• Assist in preparing budgets, expense reports, and payment documentation

4. Confidentiality & Discretion

• Handle sensitive information with the highest level of confidentiality

• Maintain professionalism in all communications

We’re looking for a proactive Admin Executive to support programme operations, coordination, and finance-related processes. This role is ideal for someone who enjoys structured work, working with data, and supporting cross-team operations.

Super Fat Designs in an Interior Design Consultancy.

We are looking for a full time Accounts and Admininistrative Assistant to assist in managing our Interior Design team.

Job Scope

• Accounts Payable and Accounts Receivables

• Perform monthly bank reconciliation & CPF contribution

• Manage payroll functions and bills payable

• Generate invoices for billing, keeping track of disbursements

• Prepare and submit IRAS tax compliance with all statutory

requirements

• Maintain bookkeeping and accounting records

• Manage day-to-day office administration

Requirements and Skills

• Proven work experience as an Accounts Administrator or similar

role in Singapore

• Meticulous and Independent to perform task without much

supervision.

• Good organisational and time-management abilities

• Diploma in Accountancy or qualifications in similar fields

• Min 1 year of working experience

• Proficient in Xero, Microsoft Excel and Word

• Managing highly confidential data with highest privacy and

confidentiality.

• Proficient in spoken and written English.

• Basic spoken Mandarin and written Chinese.

Please submit your resume and expected salary to work@superfatdesigns.com.

We regret that only shortlisted candidates will be responded to.

We are seeking a motivated, organised and detail-oriented Patient Care Admin Support to join our healthcare operations team. This role is patient-facing and time-sensitive: you will be the first point of contact for patient enquiries and clinic calls, and the coordination link between patients, clinics, specialists and the internal business development team. This opportunity is open to fresh graduates —comprehensive training will be provided.

Role Priorities

The following are non-negotiable, ranked priorities for this role:

•    Patient queries and clinic calls come first. Patient enquiries and incoming clinic calls take precedence over all other administrative tasks and must be acknowledged and actioned promptly.

•    Answer and return calls during clinic operating hours, including weekends. Calls and messages must be answered and reverted within clinic hours — Monday through Sunday (including Saturday and Sunday) —in line with the clinic operating schedule.

•    Communicate and coordinate. Keep patients, clinics and internal teams informed with clear, timely and professional communication, ensuring nothing falls through the cracks.

Key Responsibilities

Patient & Clinic Coordination

•    Serve as the first point of contact for patient enquiries; respond to questions accurately, empathetically and promptly.

•    Answer, screen and return incoming clinic calls during operating hours, including Saturdays and Sundays, ensuring no call or message goes unanswered.

•    Manage patient communications across phone, email and WhatsApp, maintaining a professional and responsive tone at all times.

•    Coordinate and follow up on patient-related matters between patients, clinics, specialists and internal teams in a professional and efficient manner.

Administrative & Billing Support

•    Provide administrative support to the business development team.

•    Assist in handling billing matters and ensuring timely processing of payments; verify invoice accuracy and resolve discrepancies promptly using Excel.

•    Maintain and update trackers, schedules and patient records in Microsoft Excel, ensuring data is accurate and current.

•    Assist in preparing reports, proposals and other documentation as needed.

Efficiency & Multitasking

•    Multitask effectively under pressure — juggle live patient calls, follow-ups, billing and admin concurrently while keeping patient enquiries the top priority.

•    Leverage AI tools (e.g. drafting, summarising, scheduling and data-entry assistants) to work faster, reduce errors and lift overall task efficiency.

•    Continuously look for ways to streamline workflows and improve turnaround times.

Relationships & Operations

•    Support the development and maintenance of strong relationships with patients, clinics, clients and stakeholders.

•    Work closely with internal teams to ensure seamless business operations.

•    Perform any other duties as assigned to support business growth and operational excellence.

Requirements

•    A diploma in Business Administration, Finance, Marketing, Healthcare Management, or a related field.

•    Fresh graduates are welcome to apply — training will be provided.

•    Strong organizational, communication and coordination skills.

•    Proven ability to multitask and work efficiently in a fast-paced, dynamic environment.

•    Comfortable using WhatsApp for patient and team communication, and AI tools to improve productivity.

•    Proficiency in Microsoft Office, with strong Excelskills (Word, Excel, PowerPoint, Canva).

•    Willing and available to answer and return calls during clinic hours, including Saturdays and Sundays.

•    A proactive, service-oriented attitude with a willingness to learn and grow in the role.

Job Title: Personal driver (ID1758)
Location: Orchard
Working Hours: 5 days or 5.5 days 44 hours per week
Salary: $2800-$3200

Job Responsibilities
• Pick up Company Director or family members
• Ensure the vehicle is clean, well-maintained, and fueled at all times
• Adhere to all traffic laws and safety regulations
• Maintain confidentiality and professionalism at all times

* Can use Microsoft Word & Microsoft Excel.

* Sometimes need to wear jumpsuit work inside clean room.

* Can speak in simple English.

* Simple Computer Knowledge.

* Require teamwork in order to complete tasks and accomplish common goals.

* Good communication, interpersonal skill and responsibility.

* Provide onsite training.

We are a vegetable distribution company serving B2B customers. We are looking for a responsible and detail-oriented individual to support the team in daily sales and administrative operations.

Job Responsibilities

• Receive and process customer orders in system
• Handle basic customer enquiries
• Coordinate orders and indents
• Ensure orders are prepared on time
• Update, finalise and print/ send invoices
• Assist with general sales admin support duties
• Other ad hoc tasks or projects

Requirements

• Responsible with great attention to detail
• Able to work independently and prioritise tasks during busy period
• Positive attitude and able to work well with others
• Basic computer skills
• Bilingual in English and Mandarin (need to liaise with Chinese speaking customers)

Working Hours and Location

• 5.5 days work week: Monday to Friday 7.30am to 4.00pm, Saturday 7.30am to 12.00pm (timing can be discussed)
• Possible future transition to 5-day work shift arrangement
• Work location: Pasir Panjang Wholesale Centre (5 minute walk from Haw Par Villa MRT)

Shortlisted candidates will be notified.

Find out more about us at www.yongjoo.com.sg

The Finance & Admin Manager will be responsible for managing Eruby’s finance, accounting, administrative and HR support functions to ensure accurate financial reporting, strong compliance, efficient daily operations and effective business support.

This role requires a hands-on, self-driven and commercially aware finance professional who can manage full-set accounting, support management reporting, provide financial insights to the sales team and work closely with headquarters, internal departments and external partners.

The ideal candidate should be a strong team player with a positive attitude, high sense of ownership and willingness to go the extra mile together with the company as it grows.

Key Responsibilities

1. Finance, Accounting & Reporting

• Manage full sets of accounts, including accounts payable, accounts receivable, general ledger, bank reconciliation, fixed assets and intercompany transactions.
• Prepare monthly, quarterly and annual financial reports for management and headquarters reporting.
• Handle monthly and year-end account closing to ensure accurate and timely financial reporting.
• Prepare financial statements, accounting schedules and supporting documents for audit, tax and statutory reporting.
• Maintain proper financial records and ensure compliance with Singapore accounting standards, tax regulations, company policies and statutory requirements.
• Monitor cash flow, payment planning, customer collections and working capital requirements.
• Support budget preparation, forecast updates and financial performance tracking.
• Coordinate with headquarters on finance-related reporting, accounting support and documentation requirements.

2. Sales Finance & Business Support

• Support the sales team with financial analysis for customer quotations, pricing decisions, gross margin review and profitability tracking.
• Provide management with accurate sales-related financial data, including revenue, cost, margin, payment terms, credit exposure and customer collections.
• Prepare financial reports, analysis and dashboards in both English and Chinese to give management clear visibility of sales performance, gross margin, cost movement and overall business profitability.
• Prioritise the timely identification and escalation of financial risks, margin concerns, overdue payments, credit exposure and unusual cost variances to management.
• Support management in evaluating business decisions from a financial perspective, including pricing strategy, customer profitability, payment risk, cost impact and business sustainability.
• Work closely with sales and operations teams to ensure accurate invoicing, cost allocation, revenue recognition and margin tracking.
• Assist in reviewing customer payment status, overdue accounts and credit exposure to support better sales and collection decisions.

3. Tax, GST & Compliance

• Prepare and submit GST filings accurately and on time.
• Coordinate annual tax filing and liaise with tax agents on corporate tax matters.
• Support audit preparation and respond to auditor queries with proper documentation.
• Ensure compliance with statutory requirements, accounting standards, tax regulations and internal company policies.
• Maintain proper records for tax, audit and regulatory purposes.

4. External Coordination

• Liaise with auditors, tax agents, corporate secretaries, bankers, government agencies and other external parties.
• Support banking matters, corporate documentation, statutory filings and company secretarial matters where required.
• Coordinate with external service providers to ensure timely completion of finance, tax, audit, payroll and administrative matters.

5. Administration & Office Management

• Oversee daily office administration, including document control, filing, meeting arrangements, minutes taking and office supplies procurement.
• Manage vendor coordination, office maintenance, insurance renewals, service contracts and administrative records.
• Ensure company documents are properly organized, maintained and easily accessible.
• Support company events, internal meetings and management administrative requirements.
• Assist in improving internal administrative processes and office workflow efficiency.

6. HR Administration

• Maintain employee records, employment documents, leave records and HR-related files.
• Support onboarding, offboarding, employment contracts, work pass matters and staff administration.
• Coordinate payroll-related matters with internal stakeholders or external payroll service providers.
• Assist with HR policy documentation, staff benefits administration and general employee matters.
• Ensure HR records and employment documents are handled with confidentiality and accuracy.

7. Process Improvement & Internal Control

• Support management in improving finance, administration and reporting processes.
• Assist in strengthening internal controls, documentation standards and approval workflows.
• Identify areas for operational improvement and recommend practical solutions.
• Participate in ad-hoc projects and perform other duties as assigned from time to time.

Requirements

Education & Experience

• Bachelor’s degree or diploma in Finance, Accounting, Business Administration or a related discipline.
• Minimum 3 years of relevant finance and accounting experience.
• Experience handling full sets of accounts is required.
• Prior experience in administration and HR support will be an advantage.
• Experience in trading, distribution, electronics, semiconductor, manufacturing or regional business environments will be preferred.
• Experience working with overseas headquarters, China-based teams or cross-border transactions will be an added advantage.

Technical Skills

• Strong knowledge of full-set accounting, financial reporting, GST, corporate tax support and audit preparation.
• Able to prepare financial reports, management reports, sales margin reports and business analysis independently.
• Strong understanding of cost, pricing, gross margin, revenue tracking, customer collections and working capital management.
• Proficient in Microsoft Office, especially Excel for reporting, analysis, reconciliation and dashboard preparation.
• Familiarity with accounting software or ERP systems. SAP Business One experience will be an added advantage.
• Good documentation skills with the ability to maintain organized and accurate financial, HR and administrative records.
• Able to interpret financial data and present key findings clearly to management.

Language Skills

• Proficient in both English and Chinese to support communication with management, headquarters, internal stakeholders and external parties.
• Able to prepare reports, emails, summaries and business documents professionally in both English and Chinese.

Key Competencies & Personal Attributes

• Self-driven, proactive and able to work independently with minimal supervision.
• Strong sense of ownership, responsibility and accountability.
• Good team player who is willing to go the extra mile to support company growth.
• Commercially aware and able to understand the financial impact of business decisions.
• Detail-oriented, organized and accurate in handling numbers, reports and documentation.
• Positive working attitude with strong problem-solving skills.
• Able to manage multiple tasks, deadlines and priorities in a fast-paced environment.
• Good interpersonal and communication skills across different levels of the organization.
• High level of integrity, confidentiality and professionalism.
• Flexible, hands-on and willing to support both strategic and operational matters.
• Able to work closely with sales, operations, headquarters and external partners in a collaborative manner.

Are you looking for a part-time job? We are urgently hiring Accounts Assistant to help with system data entry and ad hoc admin work.

Company Overview

Mossad Services was established in Singapore in 1988 to deliver IT, Structured Cabling, and Telecommunication services. It now offers full IT, Network, Telecommunication solutions, and Strategic IT Outsourcing services.

Job Summary

We are seeking a detail-oriented and organized HR Administrative Assistant to support our Human Resources team. In this role, you will be the backbone of our daily HR operations, handling everything from managing employee records and coordinating onboarding to acting as a welcoming first-point-of-contact for employee inquiries.

Responsibilities

• Maintain accurate and up-to-date physical and digital employee records, including contracts, performance reviews, and PTO logs, to ensure reliable HR documentation
• Enter and verify daily data into the Human Resources Information System (HRIS) to maintain data integrity and support HR processes
• Prepare HR documents such as employment verification letters, onboarding and offboarding forms, timesheets, claim forms, and company announcements to facilitate smooth HR operations
• Manage the HR team’s calendar by scheduling meetings and coordinating internal events or training sessions to optimize team productivity
• Coordinate onboarding activities by scheduling orientation sessions, setting up workstations, and preparing welcome kits to ensure new hires are well-integrated
• Assist new employees in completing required paperwork and provide guidance on basic company policies to support their transition
• Support recruitment by helping recruiters schedule interviews, communicating with candidates, and posting job openings on recruitment platforms to streamline hiring
• Serve as a reliable first point-of-contact for employee inquiries related to staff welfare, benefits, company policies, and time-off requests to enhance employee relations
• Assist with compliance by supporting workplace postings and audits in accordance with local labour laws to maintain regulatory standards
• Support benefits administration and open enrollment logistics to ensure accurate and timely employee benefits management

Preferred Competencies and Qualifications

• 1–3 years of experience in administrative assistant, office coordinator, or HR support roles to demonstrate relevant work exposure
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google apps (Forms, Sheets, Drive) to efficiently handle HR tasks
• Strong interpersonal skills to communicate effectively with employees and team members
• Exceptional organizational skills to manage multiple tasks and maintain order in HR operations
• Proven ability to handle sensitive and confidential information with professionalism and discretion