Total 41 Senior Executive level Administrative / Clerical job vacancies

Job Description

• Manage general ledger, journal entry, accounts payable, and accounts receivable, including data entry, fixed assets, full set accounts.
• Reconcile bank accounts, vendor / customer statements, vendor / customer aging, ensuring all accounts are updated and balanced.
• Provides accounting & administrative support to finance manager.
• Filing accounts and admin related documents.
• Involved in month end accounts closing.
• Preparing, reviewing, and managing annual audits, and liaising with auditors, company secretary.
• Review summary / report of project prepared by project team.
• Preparing, reviewing and submitting SST reports.
• Communicate with customer & supplier for payment purposes when required, prepare payment for suppliers.
• Supervise / review assistant works to ensure accurate accounting data entry and timely reports.

General

• Provide fully support / assist to finance manager.
• Any other duties and ad-hoc tasks to be assigned from time to time.
• Month-End & Year-End Closing: Finalizing accounts for a specific period to ensure all transactions are properly recorded.
• Ensure compliance with accounting standards and statutory requirements.

Experience & Qualifications

• At least diploma in accounting.
• Minimum 3 years working experience in this position.
• Knowledge of MS Office ( MS Excel, Word, outlook )
• Highly committed and able to work independently within tight datelines.
• Punctuality, good attendance, responsible, good communication & independent.
• Required language: English, Bahasa Malaysia, Mandarin is compulsory.
• Strong organizational skills with the ability to multi-task.
• Experience using SQL Accounting system will be an advantage.
• Strong in accounting double entry.

Perks & Benefits

• Open culture
• Personal development opportunities
• Annual Leave / Compensatory leave
• Medical and Hospitalisation Leave
• SOCSO
• EPF
• EIS
• Annual appraisal and bonus ( Based on performance )
• Working hours : 8.30am to 6.00pm ( 5 days week )

Requirements

• Candidate must possess at least diploma.
• Immediate availability is highly preferred.
• 1-2 year(s) working experience in a related field is preferred for this position.
• Knowledge and experience in using SQL accounting system will be added advantage.
• Mandarin speaking is mandatory for internal/external communication.
• Positive working attitude and ability to work in a team.
• Willing to learn and responsible.
• Good communication, interpersonal and organizational skills.
• Able to work at 68000 Ampang, Selangor, will be in charge inventory management.
• Monday to Friday (full day), Saturday (alternate and flexible).

Responsibility

• Receive orders from customer, clarify requirements, prepare accurate sales orders, invoices, and delivery documentation
• Schedule deliveries or third-party couriers
• Assist in payment collection and follow up on outstanding customer accounts
• Liaise with suppliers/vendors on purchase orders
• Verify supplier invoices and delivery notes against purchase orders
• Coordinate routine maintenance and inspections for company delivery vehicles
• Lead the warehouse team in stock counts, picking, packing, and inventory reconciliation
• Report discrepancies in inventory or damaged goods promptly
• Any other task as per required
• Responsible for full set of accounts includes general accounting, account receivable, account payable, cash flow, bank reconciliation, monthly closing, tax, and treasury issues.
• Overall in-charge of accounts administrative work.

Perks & Benefits

• Commission and bonus
• Flexible working hours
• Casual dress code
• Paid training and development

要求

• 應徵者至少需持有大專文憑。
• 能夠立即到崗者優先考慮。
• 此職位優先考慮具有 1-2 年相關領域工作經驗者。
• 具備SQL會計系統使用知識和經驗者優先考慮。
• 國語是內部/外部溝通的必備語言。
• 積極的工作態度和團隊合作能力。
• 樂於學習且有責任心。
• 良好的溝通能力、人際溝通能力和組織能力。
• 能夠勝任位於雪蘭莪州安邦 68000 的工作，將負責庫存管理。
• 週一至週五（全天），週六（隔週彈性安排）。

責任

• 接收客戶訂單，確認需求，準備準確的銷售訂單、發票和出貨單據。
• 安排送貨或第三方快遞
• 協助收款並跟進未結清的客戶帳戶
• 負責與供應商/廠商就採購訂單進行溝通
• 核對供應商發票及送貨單與採購訂單是否一致
• 協調公司送貨車輛的日常維護和檢查工作。
• 帶領倉庫團隊進行庫存盤點、揀貨、包裝和庫存核對。
• 立即報告庫存差異或貨物損壞。
• 根據需要完成其他任何任務
• 負責全部帳務，包括一般會計、應收帳款、應付帳款、現金流量、銀行對帳、每月結算、稅務及財務問題。
• 全面負責財務行政工作。

福利待遇

• 佣金和獎金
• 彈性的工作時間
• 休閒著裝要求
• 有薪培訓和發展

職責與要求：

• 至少 3-5 年相關公司秘書工作經驗和領導能力。
• 具備使用 MyCoID 和 MBRS 進行 SSM 提交和申報的實際經驗。
• 精通 2016 年《公司法》及秘書最佳實務。
• 準備和保存法定記錄、決議和會議記錄。
• 負責監督和指導初級員工的工作進度（如有分配），包括指導初級員工完成所有秘書工作並為客戶提供服務。
• 在年度審計的準備和進行過程中，與審計人員保持溝通聯絡。
• 就公司秘書及合規事宜提供建議。
• 確保及時開立帳單並跟進未償債務。
• 能夠制定和實施公司秘書標準作業規程。
• 英語和馬來語流利，會國語優先考慮。
• 持有企業管理、秘書實務或相關領域的文憑/學位。
• 持有有效的公司秘書執照（MAICSA / MACS / MIA / LS）者優先考慮。
• 具備較強的組織、溝通及規劃能力，態度積極。
• 能夠同時處理多項任務，按時完成工作，並在壓力下表現出色。

我們提供

Multi Pro Management Services Sdn Bhd 致力於為員工提供良好的工作環境。

我們提供一份充滿成就感和滿足感的工作。我們提供具競爭力的薪資。

完善的福利待遇，以及職涯發展和晉昇機會。

晉升。我們協作互助的工作環境，加上我們對…的關注。

工作與生活平衡。

福利待遇

• 開放文化
• 個人發展機會

Responsibilities & Requirements:

• Minimum 3–5 years of relevant company secretarial working experience and leadership.
• Hands-on experience in MyCoID and MBRS for SSM submissions and lodgements.
• Strong knowledge of the Companies Act 2016, and secretarial best practices.
• Prepare and maintain statutory records, resolutions, and minutes.
• To monitor and supervise the progress of Juniors, if allocated, including to provide guidance to Juniors for all secretarial works and services to be provided to clients.
• Liaise with auditors in preparation for and during annual audits.
• Advise on company secretarial and compliance matters.
• Ensure prompt billing and follow-up on outstanding debts.
• Able to create and implement company secretarial SOPs.
• Excellent command of English and Bahasa Malaysia, Mandarin is an added advantage.
• Possess a Diploma/Degree in Corporate Administration, Secretarial Practice or related field.
• Possess a valid Company Secretary license (MAICSA / MACS / MIA / LS) is a plus.
• Strong organizational, communication, and planning skills with a positive attitude.
• Able to multitask, meet deadlines, and perform well under pressure.

What we offer

At Multi Pro Management Services Sdn Bhd, we are committed to providing our employees

with a rewarding and fulfilling work experience. We offer a competitive salary,

comprehensive benefits package, and opportunities for professional development and career

advancement. Our collaborative and supportive work environment, coupled with our focus on

work-life balance.

Perks & Benefits

• Open culture
• Personal development opportunities

主要職責：

• 協助部門主管全面負責馬來西亞的行政和人力資源職能。
• 與部門主管密切合作，透過各種行政和人力資源舉措，確保組織成功並實現部門目標。
• 負責維護和保養接待區、會議室、訓練室、討論室、演示室和一樓，確保其乾淨整潔。
• 建立並維護行政文件歸檔系統。
• 執行直屬上司/管理階層指派的其他臨時性任務。

為支援行政職能：

• 負責辦理 DIGI 線路續約、影印機、道路稅、puspakom 車輛檢驗、公司車輛保險、公司一般保險、myKPP、滅火器、營業執照、公司房產租賃協議等事宜。
• 負責安排和監督害蟲防治、辦公室維護和保養（如有需要），例如照明、飲水機、空調、辦公家具和配件、傳真機、影印機、印表機、電話、電氣工程等。
• 如有需要，安排內部/外部技術人員進行辦公室維護工作。
• 以專業的態度歡迎並接待所有訪客、供應商、客戶、候選人，並通知相關人員。
• 接聽來電並將電話轉接給相關人員。
• 在相關人員不在辦公室的情況下記錄留言；隨後通知相關人員來電及其目的。
• 負責所有快遞服務、收件、郵寄、公司內部郵件分發和傳真轉發。
• 負責總部、各分公司以及新加坡（如有需要）所有文具/印刷材料/名片的採購。
• 核實公司所有月度 DIGI 帳單。
• 負責公司一般保險、團體保險及員工社保（SOCSO）的理賠事宜。
• 負責保全人員的記錄簿、庫存、值班考勤等。
• 執行公司車輛的傳喚。
• 如有需要，協助預訂飯店和機票。

支持人力資源職能：

• 管理和更新所有員工/分公司的電子請假系統、考勤和醫療報銷系統；
• 安排合格員工每年進行體檢；
• 如有需要，請更新員工個人資料。
• 協助人力資源運作－請參閱員工招募－留任－離職清單。
• 記錄清潔工出勤情況並提交給 Judy 女士（財務部）以便支付工資。
• 協助人力資源部準備年度考勤紀錄（零病假、零請假、全勤紀錄）
• 各部門每月考勤統計
• 監控員工在系統中累積的休假時間（請參閱員工手冊）
• 新進員工指紋登記冊
• 向新進員工發放 Mediviron 診所醫療卡，並更新員工合作診所名單。

入職前要求：

• 背景調查將作為入職前篩選流程的一部分進行。

福利待遇

• 個人發展機會
• 5個工作天。
• • 能夠立即開始工作者優先考慮。

Main Responsibilities :

• To assist HOD on covering full spectrum of Administration and HR function for Malaysia.
• Work closely with HOD to ensure organizational success and achieve department objectives through various Admin & HR initiatives.
• To maintain and upkeep the reception area, conference, training, discussion, presentation room and ground floor, to ensure that they are clean and in well-kept condition.
• Set up and maintain administration filing system.
• Perform other ad-hoc duties assigned by the immediate superior / Management.

To support Administration functions:

• Responsible for renewal of DIGI lines, photostate machines, road tax, puspakom vehicles inspection, insurance of company vehicles, general insurance of the Company, myKPP, fire extinguisher, business licence, company properties tenancy agreement and etc.
• To arrange and monitor pest control, office maintenance and upkeep if required, i.e. lighting, water dispenser, air-cond, office furniture & fittings, fax machines, photocopy machines, printers, telephones, electrical works and etc.
• Arrange internal / external technician for office maintenance work if necessary
• Welcome and greet all visitors, vendors, clients, candidates in a professional manner and inform the appropriate personnel.
• To answer incoming calls and to forward these calls to the appropriate personnel.
• To record messages in cases where the relevant personnel is not in the office; subsequently informing personnel of the call and its purpose.
• Handle all courier services, collection, mailing, distribution of intercompany mails and forwarding faxes.
• In-charge of all purchases of stationeries / printing materials / name cards for all the HQ, branches or Singapore if required.
• Verify all the company’s monthly DIGI bills.
• Responsible for the claim for company’s general insurance, group insurance and staffs’ SOCSO claim.
• Responsible for security guard’s record book, inventories, watchmen clock and etc.
• Administer the company vehicles’ summon.
• Assist in hotel & flight booking if required

To support HR function :

• Administer and updating E-leave system, attendance and medical claims of all the staffs / branches;
• Arrange yearly medical check-up for qualified staffs;
• Update staff personal particulars if required / when necessary
• Assist in HR operation – please refer to Employee Recruitment – retention – Resignation Checklist.
• Record and submit cleaner attendance to Ms Judy (Account Dept) for salary payment.
• Assist HR to prepare yearly attendance record (zero MC, zero claim, perfect attendance list)
• Compile of monthly attendance by department
• Monitor of staff’s accumulated time off hours application in systems (refer to employee handbook)
• Register of new staff thumbprint
• Issue of Mediviron Clinic medical card to new staff and to update to panel clinic list of staff.

Pre-employment Requirement :

• Reference checks will be conducted as part of the pre-employment screening process.

Perks & Benefits

• Personal development opportunities
• 5 working days.
• • Able to start work immediately will be an advantage.

Responsibilities:

• Act as the point of contact between the manager and internal/external clients.
• Screen and direct phone calls and distribute correspondence.
• Handle requests and queries appropriately.
• Manage diary and schedule meetings and appointments.
• Make travel arrangements.
• Take dictation and minutes.
• Source office supplies.
• Produce reports, presentations and briefs.
• Devise and maintain office filing system.

• Requirements: Proven work experience as a personal assistant.
• Knowledge of office management systems and procedures.
• MS Office and English proficiency.
• Excellent organisational and time management skills.
• Up-to-date with latest office gadgets and applications.
• Ability to multitask and prioritize daily workload.
• Excellent verbal and written communications skills.
• Discretion and confidentiality.
• At least a High School diploma.
• Possess at least a Diploma or higher in Business Studies or certification would be considered an advantage.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Personal leave

Admin Executive

• Demonstrate strong proficiency in carrying out administrative functions within charity organization.
• Assist the HR and Operation team with various tasks.
• Excellent documentation and administrative skills.

Requirements:

• Diploma or Degree in relevant field.
• Abilities to translate documents between English and Chinese.
• Preferably possess working experience in HR roles.
• Minimum of 3 to 5 years of working experience in a nonprofit or charity organization.

To apply for the position, please submit your CV along with your salary expectations. Please note that incomplete submissions will be rejected. Only candidates who are shortlisted will be contacted for interview arrangements.

At MCI Career Services, we believe in recognising performance and rewarding potential. If you are driven, people-oriented, and passionate about connecting healthcare organisations with the right talent, we invite you to build your career with us.

Why Join Us?

• Convenient location – 7 minutes walk from Jurong East MRT

• Attractive remuneration with performance-based incentives

• Supportive team environment with structured training & mentorship

• Exposure to diverse healthcare clients, including overseas recruitment projects

• Clear career progression with uncapped growth opportunities

Key Responsibilities

• Build and maintain strong client relationships by serving as the key point of contact for general enquiries, service support, and account management needs.
• Ensure a high level of client satisfaction through regular engagement, follow-ups, and support in maintaining ongoing business partnerships.
• Work closely with internal teams to understand client requirements and provide suitable solutions while supporting overall business growth efforts.
• Maintain proper and up-to-date client records, ensure regular engagement with assigned accounts, and support coordination across relevant teams.
• Stay informed on relevant employment guidelines and ensure all client interactions are handled in a compliant and professional manner in a fast-paced environment.

Requirements

• Strong understanding of MOM guidelines and employment regulations in Singapore
• Excellent communication and interpersonal skills (strong spoken and written English required)
• Customer-centric mindset with strong problem-solving abilities
• Able to work independently as well as collaboratively across teams
• Meticulous, organised, and able to thrive in a fast-paced environment

Interested applicants may click APPLY NOW or email your CV to stephanie@mci.com.sg.

Applicants who may not meet all stated requirements are still encouraged to apply. Applications will be assessed on individual merits, and suitable candidates may be considered for other opportunities.

By submitting your personal data and/or resume, you consent to the collection, use and disclosure of your personal data by the company (or its agent) for the purpose of processing this application in accordance with our Data Protection Policy.

We regret that only shortlisted candidates will be notified.

Cheah Mei Ling (Stephanie)
Registration Number: R1988795
EA Licence No: 06C2859
MCI Career Services Pte Ltd

Job Duties 

• Manage the full recruitment lifecycle, including job postings, candidate screening and selection, reference checks, employment contracts, security clearance, educational background check, and work pass processing. 

• Maintain and update employee records (digital and physical p-files), ensuring all staff documentation is complete, organized, and compliant. 

• Coordinate end-to-end pre-onboarding to onboarding and pre-offboarding to offboarding process. 

• Ensure compliance with labor laws, statutory requirements, internal employment policies, and audit standards. 

• Oversee performance management processes, including goal-setting cycles, mid-year/annual reviews, and KPI tracking. Conducting probationary and/or initial service review. 

• Support and execute employee engagement programs, wellness initiatives, and company-wide communications. 

• Manage employee relations concerns, provide guidance on HR policies and procedures, and assist in conflict resolution where necessary. 

• Administer compensation and benefits, including claims reimbursement, purchase requisition, payroll, statutory contributions, leave administration, insurance/benefits enrollment, and salary benchmarking support. 

• Maintain and oversee the HR dashboards and reports for recruitment, learning & development, performance management, compensation and benefits, employee engagement, HR Apps (internal application for HR), administrative processes, and employee relations. 

• Coordinate training sessions, orientations, compliance briefings, company events, internal meetings, and travel arrangements. 

• Assist in policy creation, review, and updates for employee handbooks, SOPs, and HR guidelines. 

• Support HR projects and process improvements to enhance efficiency, employee experience, and HR systems. 

• Serve as the primary point of contact for HR-related communications, inquiries, and interdepartmental coordination. 

• Handle general administrative tasks, vendor coordination, and office-related HR support as needed. 

Qualifications & Skills 

• Bachelor's degree in human resources or BS Psychology course. 

• Open for HR & Admin Executive to Senior HR & Admin Executive role with minimum 3 years proven and related HR Ops experience 

• Must be familiar with local statutory regulations and possess sound knowledge of the employment act and best practices in Singapore 

• Proficiency in MS Office (Word/Excel/Outlook), AI tools, MS Teams, Planners & Report Analytics generator 

• Good administrative, documentation & written/oral communication skills 

• Able to work independently and with good initiative 

• Meticulous and able to multi-task 

• Detail-oriented, people-focused, proactive, and able to work under pressure. 

• A team player who is able to work well with all levels  

• Possess strong interpersonal and communication skills 
  

  Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

  https://www.wphdigital.com/notices

Key Responsibilities

Administrative  & HR Duties

1. Handle general office administration and coordination
2. Maintain proper filing and documentation of company records
3. Prepare letters, reports and administrative documents
4. Assist with work pass applications, renewals, and related matters
5. Maintain and update employee records and HR documentation
6. Ensure office supplies and operational needs are properly managed
7. Renewal of Insurance such as Fee Protection Scheme and Medical
8. Support other general administrative and HR-related tasks as assigned

Accounts Duties

1. Prepare students contract, collection and refund
2. Perform data entry and maintain accurate accounting records
3. Assist in preparing monthly financial reports and supporting documents
4. Coordinate with external parties when required
5. Perform other accounting-related duties as assigned

Requirement

1. Diploma or equivalent qualification in Business, Accounting, or related field
2. Relevant working experience preferred
3. Proficient in Microsoft Office applications
4. Familiarity with Xero Accounting Software
5. Familiarity with SmartHRMS

Job Summary

Join the public sector and be part of meaningful work that supports the community. This role is ideal for individuals looking for a structured environment, stable exposure, and hands-on experience in government-related operations and programmes.

Why Join Us?

• Stable and structured public sector environment

• Fast and efficient hiring process

• Open to entry-level candidates (training provided)

• Valuable exposure to government operations and projects

• Supportive and well-organised work culture

Key Responsibilities

• Provide administrative and operational support to daily functions

• Handle documentation, data entry, and filing systems accurately

• Coordinate meetings, schedules, and internal communications

• Liaise with internal stakeholders, agencies, and external vendors

• Assist in reporting, tracking, and basic project coordination tasks

• Support events, programmes, or public-facing initiatives when required

Requirements

• Diploma or Degree in any discipline

• No prior experience required (training will be provided)

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Organised, detail-oriented, and able to manage multiple tasks

• Good communication and interpersonal skills

Additional Information

• 5-day work week (office hours)

• Convenient location near MRT stations

• Contract position with potential for extension or conversion

• Immediate or short notice availability preferred

We regret to inform that only shortlisted candidates will be notified.

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

HR Admin Executive
Salary: $2800 - $3000
Working Days: Mon – Fri (9am – 6pm)
Working Location: Changi

Job Responsibilities:

• Administrative support responsibilities include managing day-to-day tasks, office supplies, equipment, mail and other ad-hoc duties as assigned by department heads or managers.
• To source for good vendors for the company if needed and upkeep all company's assets, renewal of memberships, vehicle VPC and road-tax and insurance.
• Work closely with employment agencies and source for good candidates when required.
• Perform interview and select the right candidate for the company.

Requirements:

• Diploma in Human Resources 
• Training Provided
• Proficient in Microsoft Office

Email: supreme.jacksontan@gmail.com

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Job Scope:

• Handle Internship local and overseas enquiries from students, parents, and companies via email and phone
• Assist Internship Team in administration of the Internship procedures and of the Internship Portal
• Reporting of any bugs in Portal to system developer and team, ensuring the bugs are eventually resolved within expected timeframe, reporting to team of any bugs that are not resolved timely
• Monitor and track students’ statuses of various Pre-Internship requirements suchas preparation of CVs, completion of Workplace Safety and Health module, submission of required documents for overseas internship.

Requirements:

• Familiar with Microsoft365 apps, Power apps, Power BI, AI/Gen AI tools, Power Automate.
• IT savvy, willing to learn to use new systems
• Good working knowledge of using MS Office, eg understand how to do mail mergein Word, at least Intermediate level for Excel, using Excel functions to do data checking and reporting, such as vlookup, if-else, left, right, pivot.
• Have some experience of customer relationship management, able to communicate well

Working Hours: Office hours

Contract Period: 11 months

Salary: $2600- 3000/month

Location: Dover

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE