Total 92 Junior Executive level Administrative / Clerical job vacancies in BUKIT PASIR

Job Requirements

• Minimum certificate, diploma in Human Resources, Business Administration, or any related fields
• Proficiency in MS Office & Google Search ( able to organize data neatly )
• Knowledge of labor laws and regulations
• Ability to maintain confidentiality and handle sensitive information with discretion
• Willing to learn & pick up new things
• Good self-discipline, driven and motivated
• Able to work independent, multitask & fill in the gaps as and when required
• Required language(s): English and Bahasa Malaysia
• Fresh graduated also encourage to apply

Job description

• Assist in payroll preparation by verifying relevant data (absences, leaves, overtime & etc)
• Assist in checking employee's leave application and attendance records
• Assist in various HR functions and daily operations
• Provide administrative support to the company, e.g. upkeep and maintenance of stationery, company uniform and etc to ensure sufficient stock
• Organize, develop and maintain proper filing system
• To perform any other duties & responsibilities when necessary ( Issue Sales Order & Delivery Order)
• To liaise with Immigration, JTK, Fomema & other related government agency on foreign workers permit renewal
• Manages foreign worker including accommodation, medical check-up, renewal work permit, transportation & etc
• To administer , process & renew license, tenancy & other
• Able to start work immediately or with short notice is preferred

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal leave
• Personal development opportunities

職位要求

• 人力資源、工商管理或任何相關領域的最低證書或文憑
• 熟練使用微軟辦公室軟體和Google搜尋（能夠條理清晰地整理資料）
• 熟悉勞動法律法規
• 能夠保守秘密並謹慎處理敏感資訊。
• 樂於學習並掌握新事物
• 具有良好的自律性，積極主動，充滿動力。
• 能夠獨立工作，同時處理多項任務，並在需要時填補空缺。
• 所需語言：英語和馬來語
• 應屆畢業生也歡迎申請。

職位描述

• 協助準備薪資單，核實相關數據（缺勤、請假、加班等）。
• 協助審核員工請假申請和考勤紀錄
• 協助處理各項人力資源職能及日常營運工作。
• 為公司提供行政支持，例如維護和保養辦公用品、公司製服等，以確保庫存充足。
• 組織、發展和維護適當的歸檔系統
• 必要時履行其他職責（例如簽發銷售訂單和發貨單）。
• 負責與移民局、JTK、Fomema及其他相關政府機關聯絡，辦理外籍勞工許可證續約。
• 負責外籍勞工的各項事務，包括住宿、體檢、工作許可證續約、交通等。
• 管理、處理及續約許可證、租約及其他
• 能夠立即或短期內開始工作者優先考慮。

福利待遇

• 津貼（旅費、交通費等）
• 個人休假
• 個人發展機會

Job Requirements

• Minimum certificate, diploma in Human Resources, Business Administration, or any related fields
• Proficiency in MS Office & Google Search ( able to organize data neatly )
• Knowledge of labor laws and regulations
• Ability to maintain confidentiality and handle sensitive information with discretion
• Willing to learn & pick up new things
• Good self-discipline, driven and motivated
• Able to work independent, multitask & fill in the gaps as and when required
• Required language(s): English and Bahasa Malaysia
• Fresh graduated also encourage to apply

Job description

• Assist in payroll preparation by verifying relevant data (absences, leaves, overtime & etc)
• Assist in checking employee's leave application and attendance records
• Assist in various HR functions and daily operations
• Provide administrative support to the company, e.g. upkeep and maintenance of stationery, company uniform and etc to ensure sufficient stock
• Organize, develop and maintain proper filing system
• To perform any other duties & responsibilities when necessary ( Issue Sales Order & Delivery Order)
• To liaise with Immigration, JTK, Fomema & other related government agency on foreign workers permit renewal
• Manages foreign worker including accommodation, medical check-up, renewal work permit, transportation & etc
• To administer , process & renew license, tenancy & other
• Able to start work immediately or with short notice is preferred

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal leave
• Personal development opportunities

Office Administrator / Admin Executive

• Support daily office operations and provide administrative support to the GM and team.
• Coordinate meetings, manage schedules, arrange travel bookings, and handle expense claims.
• Assist with office supplies, employee activities, and general admin duties to ensure smooth office operations.

Requirements:

• Diploma in Business Administration or related field.
• 1–3 years of admin experience (fresh graduates with relevant internship experience are welcome to apply).
• Basic Microsoft Office skills, organised, and willing to learn.

At Shangri‑La Singapore, we are a heart‑warming family. We share something powerful – our genuine care and respect for others. Our strength lies beyond our harmonious surroundings and hideaway locations. It lies in our core values that guide us to treat everyone with honour, as kin, as family. We strive to be the preferred employer by providing great benefits, a tranquil and sincere working environment, work‑life balance, and recognition for your efforts.

Set in 15 acres of lush greenery just minutes from the vibrant Orchard Road shopping belt, Shangri‑La Singapore is a sophisticated urban retreat for business and leisure travellers. Our 792 luxurious guestrooms and suites span across three distinct wings, including family‑themed rooms supported by dedicated family‑focused amenities.

We are looking for an Admin Assistant (Chinese Banquet Kitchen) to join our team!

Job Responsibilities

• Provide administrative support to the Chinese Banquet Chefs
• Manage and respond to emails promptly on behalf of the Chinese Banquet team
• Translate menus, recipes, and communication materials accurately between Chinese and English
• Assist in preparing and updating menus in line with operational needs
• Coordinate and manage staff roster and leaves for the kitchen team
• Maintain proper filing and documentation of kitchen records and correspondence
• Take minutes and support logistics during internal and external meetings
• Liaise with internal departments to ensure smooth kitchen operations
• Monitor inventory reports and assist with basic data entry and tracking
• Support ad hoc administrative duties as assigned by the Chef

Job Requirements

• Diploma or equivalent qualification in Business Administration, Hospitality, or related field
• 3 years of working experience in related field
• Strong administrative and organizational skills with attention to detail
• Ability to manage multiple tasks in a fast-paced kitchen environment
• Proficient in Microsoft Office applications (Word, Excel, Outlook)
• Able to work independently as well as collaboratively within a team
• Prior experience in administrative support or hospitality operations is an advantage
• Proficient in spoken and written English and Chinese as the role requires handling Chinese banquet menus, translating culinary materials, and coordinating with Chinese-speaking stakeholders to support operational effectiveness

Job Responsibilities

• Provide secretarial support to the Department Head by managing a hectic schedule, making business travel arrangements and expenses claims, and providing coordination work for internal/external events and programs.

• Create and update records and databases with personnel, financial and other data

• Submit timely reports and prepare presentations/proposals as assigned

• Building relationships with key internal and external customers

• Maintaining of office systems and ensure proper filing of all documents

• Timely processing of purchase orders, invoices and expense claims

• Other ad-hoc duties as assigned by the Immediate Supervisor / Management.
  

Job Requirements

• Diploma or Bachelor's degree in a relevant field

• 3 years of relevant working experience

• Strong time management and organization skills

• Professional communication skills - both written and spoken

• Proficient in MS Excel, Word, Powerpoint & Outlook

• Meticulous & patient in executing the work given

• Independent, diligent, meticulous and highly motivated with excellent team spirit.

We are looking for a Part-Time Ops Admin Assistant to support our daily operations. The role involves managing enquiries from clients, floaters, and cleaners, coordinating work schedules, handling feedback, and ensuring smooth day-to-day operational workflow. The role also involves monitoring and managing cleaning equipment, supplies, and service standards to ensure operational excellence and customer satisfaction.

We are seeking someone with a positive attitude, strong work ethic, excellent organisational and time management skills, and a keen eye for detail. The ideal candidate should be able to follow up effectively, multitask in a fast-paced environment, and take ownership of assigned responsibilities.

Work Days: 4 Days per week - Must be able to commit either on Saturday or Sunday

Work Shift: 7am to 4pm or 2pm to 11pm

Responsibilities:

• Able to communicate effectively and efficiently with client, floater, and cleaner through various channels (e.g phone calls, Chat / SMS, emails, walk-ins)

• Responding promptly and professionally to client inquiries & complaints

• Maintain a positive, empathetic, and professional attitude toward clients at all times, ensuring client satisfaction

• Schedule and coordinate cleaning assignments for cleaners and floaters

• Monitor cleaning standards and ensure service quality meets company expectations

• Collect and organise incoming mails and documents

• Assist in any ad hoc duties assigned by Executive or Assistant Executive

Requirements:

• Minimum 1 year experience in customer service, scheduling, coordination, or administrative support

• Minimum GCE 'O' Level qualification

• Customer-oriented with good interpersonal and communication skills

• Pleasant and friendly personality

• Strong problem solving capabilities

• Able to work and learn in a fast pace environment

• Responsible, proactive, and willing to take ownership of tasks

• Computer literate and comfortable using communication tools

Be part of a team that keeps data accurate and processes running smoothly through handling returns, engaging respondents, and supporting key reporting work.

Key Responsibilities

• Assist in processing purchase orders, quotations, and ad-hoc requests
• Liaise with vendors and suppliers on order status, deliveries, and invoices
• Maintain and update data records, contracts, and supplier databases
• Support sourcing activities including obtaining and comparing quotations
• Coordinate with internal departments on operation needs and delivery timelines
• Assist in invoice verification and follow up on payment matters with the finance team
• Prepare reports and assist with documentation for audits
• Perform general administrative duties as required

Requirements

• Minimum GCE 'O' Levels or equivalent; Diploma in Business Administration or related field preferred
• 1–2 years of relevant administrative experience preferred; fresh graduates are welcome to apply
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication and interpersonal skills (To be able to communicate with Mandarin Speaking Clients)
• Meticulous, organised, and able to multitask in a fast-paced environment
• Able to work independently as well as in a team

Join Our Team as a Sales Admin Assistant!

We are looking for a Sales Admin Assistant to support our sales team. If you're organized, detail-oriented, and enjoy working in a dynamic environment, this could be the perfect opportunity for you!

Key Responsibilities:

• Order Processing: Receive and process customer purchase orders accurately and efficiently.
• Invoicing: Issue sales transaction invoices and ensure timely billing.
• Administrative Support: Provide general administrative support to the sales team, including filing, data entry, and document management.
• Coordination: Coordinate with internal departments to ensure smooth order fulfillment and delivery.
• Customer Service: Handle customer inquiries and provide assistance as needed.
• Document Preparation and Reporting: Prepare and maintain sales reports, documentation and presentations.
• Other Duties: Perform other ad-hoc administrative tasks as assigned.

Requirements:

• Education: Minimum GCE 'O' Level or equivalent.
• Experience: No experience is needed. At least 1 year of experience in sales administration or a related field is a plus.
• Computer Skills: Proficient in Microsoft Office applications, especially Excel and Word.
• Communication Skills: Good written and verbal communication skills.
• Organizational Skills: Strong attention to detail and ability to manage multiple tasks.
• Team Player: Able to work collaboratively with various departments.
• Language Proficiency: Ability to communicate effectively in English and Mandarin

Why Join Us?

• Friendly and supportive work environment
• Be part of a dynamic team that values your contributions.

If you're ready to take the next step in your career, we'd love to hear from you!

Position: Personal Assistant

We are looking for a reliable and highly organised Personal Assistant to provide administrative and coordination support to senior management, including the Chief Strategic Officer and Chief Executive Officer. This role is suitable for someone who is proactive, detail-oriented, and able to manage confidential information professionally.

Fresh graduates and candidates looking for their first full-time role are welcome to apply.

Responsibilities

• Provide administrative support to the Chief Strategic Officer and Chief Executive Officer.

• Prepare meeting agendas, take minutes, and follow up on key action items from management meetings.

• Coordinate meetings, visits, and arrangements for VIPs, guests, and key stakeholders.

• Manage local and international travel arrangements, including itinerary planning, bookings, accommodation, and event registrations.

• Support project management initiatives by tracking timelines, deliverables, deadlines, and follow-up items.

• Liaise with internal business units to ensure proper coordination and coverage across departments.

• Prepare and organise documents, reports, schedules, and records when required.

• Handle confidential and sensitive information with discretion and professionalism.

• Support ad-hoc administrative and coordination duties as assigned.

  
  

Requirements

• Minimum recognised Diploma in any field.

• Strong organisational and time-management skills.

• Proactive, resourceful, and solutions-oriented mindset.

• Good verbal and written communication skills.

• Able to manage multiple priorities and respond quickly to changes.

• Able to work independently while collaborating effectively with internal teams.

• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

• Prior administrative, executive support, or coordination experience is an advantage, but not required.

• Fresh graduates and entry-level candidates are welcome to apply.

  
  

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.

Super Fat Designs in an Interior Design Consultancy.

We are looking for a full time Accounts and Admininistrative Assistant to assist in managing our Interior Design team.

Job Scope

• Accounts Payable and Accounts Receivables

• Perform monthly bank reconciliation & CPF contribution

• Manage payroll functions and bills payable

• Generate invoices for billing, keeping track of disbursements

• Prepare and submit IRAS tax compliance with all statutory

requirements

• Maintain bookkeeping and accounting records

• Manage day-to-day office administration

Requirements and Skills

• Proven work experience as an Accounts Administrator or similar

role in Singapore

• Meticulous and Independent to perform task without much

supervision.

• Good organisational and time-management abilities

• Diploma in Accountancy or qualifications in similar fields

• Min 1 year of working experience

• Proficient in Xero, Microsoft Excel and Word

• Managing highly confidential data with highest privacy and

confidentiality.

• Proficient in spoken and written English.

• Basic spoken Mandarin and written Chinese.

Please submit your resume and expected salary to work@superfatdesigns.com.

We regret that only shortlisted candidates will be responded to.

Are you looking for a part-time job? We are urgently hiring Accounts Assistant to help with system data entry and ad hoc admin work.

Company Overview

Mossad Services was established in Singapore in 1988 to deliver IT, Structured Cabling, and Telecommunication services. It now offers full IT, Network, Telecommunication solutions, and Strategic IT Outsourcing services.

Job Summary

We are seeking a detail-oriented and organized HR Administrative Assistant to support our Human Resources team. In this role, you will be the backbone of our daily HR operations, handling everything from managing employee records and coordinating onboarding to acting as a welcoming first-point-of-contact for employee inquiries.

Responsibilities

• Maintain accurate and up-to-date physical and digital employee records, including contracts, performance reviews, and PTO logs, to ensure reliable HR documentation
• Enter and verify daily data into the Human Resources Information System (HRIS) to maintain data integrity and support HR processes
• Prepare HR documents such as employment verification letters, onboarding and offboarding forms, timesheets, claim forms, and company announcements to facilitate smooth HR operations
• Manage the HR team’s calendar by scheduling meetings and coordinating internal events or training sessions to optimize team productivity
• Coordinate onboarding activities by scheduling orientation sessions, setting up workstations, and preparing welcome kits to ensure new hires are well-integrated
• Assist new employees in completing required paperwork and provide guidance on basic company policies to support their transition
• Support recruitment by helping recruiters schedule interviews, communicating with candidates, and posting job openings on recruitment platforms to streamline hiring
• Serve as a reliable first point-of-contact for employee inquiries related to staff welfare, benefits, company policies, and time-off requests to enhance employee relations
• Assist with compliance by supporting workplace postings and audits in accordance with local labour laws to maintain regulatory standards
• Support benefits administration and open enrollment logistics to ensure accurate and timely employee benefits management

Preferred Competencies and Qualifications

• 1–3 years of experience in administrative assistant, office coordinator, or HR support roles to demonstrate relevant work exposure
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google apps (Forms, Sheets, Drive) to efficiently handle HR tasks
• Strong interpersonal skills to communicate effectively with employees and team members
• Exceptional organizational skills to manage multiple tasks and maintain order in HR operations
• Proven ability to handle sensitive and confidential information with professionalism and discretion

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.