Job Summary
You will support administrative operations by managing communications, organizing documents, assisting finance with payment follow-ups, billing, and bookkeeping, and aiding sales with quotation preparation to ensure smooth office workflow.
Responsibilities
- Respond promptly and professionally to phone calls and enquiries to support internal and external communication
- Organize and maintain day-to-day filing systems to ensure easy retrieval of documents
- Collaborate with finance to follow up on outstanding payments to improve cash flow
- Assist finance in preparing monthly tax invoice billing to support accurate financial records
- Perform basic bookkeeping tasks such as entering supplier invoices to maintain up-to-date accounts
- Support sales by typing and preparing quotations to facilitate timely customer responses
- Use MS Office applications proficiently to complete administrative tasks efficiently
- Communicate clearly and effectively in English to ensure accurate information exchange
- Manage multiple tasks independently with a proactive and motivated approach to meet deadlines
- Apply flexibility and problem-solving skills to provide quick solutions in daily operations
- Maintain attention to detail and focus on task completion to ensure accuracy and reliability
Preferred competencies and qualifications
- Diploma or higher education qualification
- 2 to 3 years of experience in a similar administrative role
- Knowledge of “Xero” or similar accounting software to enhance bookkeeping efficiency
