Total 1 job vacancies by Exponent Pte. Ltd.

Our client is the Office of the CEO of a large regional business group with significant interests in fashion, food, and footwear retail. The Group operates an extensive retail network across South-East Asia and is expanding rapidly across the region. To support the CEO and key shareholders in managing a dynamic and fast growing business, the Group is seeking a highly organized and proactive Executive Assistant to join the CEO’s Office in Bangkok.

Position: Personal/Executive Assistant
Location: Bangkok/Thailand

Key Responsibilities
Executive & Calendar Management

• Manage the CEO’s Office calendar, prioritizing meetings and ensuring effective time management.
• Coordinate domestic and international travel, including flights, accommodation, and itineraries.
• Prepare meeting agendas, briefing notes, and presentation materials.
• Screen calls and manage email correspondence on behalf of the CEO’s Office.

Task & Priority Tracking

• Monitor action items, deadlines, and key deliverables across multiple work streams.
• Maintain structured systems to track commitments and follow up with relevant stakeholders.
• Coordinate with internal teams and external partners to ensure timely execution.

Project & Leadership Support

• Work closely with department heads to support implementation of directives from the CEO’s Office.
• Assist with preparation for board meetings, investor communications, and strategic discussions.

Vendor & Payment Coordination

• Coordinate with the Finance team to process vendor invoices and payments.
• Verify billing details and resolve discrepancies where required.
• Manage submission of company credit card expenses.

Communication & Confidentiality

• Draft and review key communications, reports, and presentations.
• Maintain strict confidentiality when handling sensitive information.
• Serve as a liaison between the CEO’s Office and senior internal and external stakeholders.

Personal & Lifestyle Coordination

• Coordinate medical appointments and wellness services in Bangkok and overseas locations including Singapore and London
• Arrange personal services and household requirements such as meal deliveries and routine supplies.
• Handle ad-hoc administrative and coordination tasks as required.

Candidate Profile

• Diploma or degree from a reputable university.
• 5–10 years’ experience as an Executive Assistant supporting senior executives, ideally in consulting, investment banking, private equity, or similarly demanding environments.
• Strong organizational and time-management skills with exceptional attention to detail.
• Ability to anticipate needs, prioritize effectively, and operate with a high degree of independence.
• Excellent analytical, communication, and problem-solving abilities.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and common productivity tools.
• High level of professionalism, discretion, and adaptability in handling confidential matters.