Total 300 Senior Executive job vacancies in Surabaya, East Java

The primary purposes of this role are:

• Regional Finance control tower support in area of accounts receivables and e-invoicing
• Billing SOP enhancement and continuous training
• Process improvement / report generation
• Primary regional eBill production support
• Improvement projects engagement as required

Key Tasks:

A. Resolution / reduction of invoicing exceptions:

• Participate in weekly conference calls with Schenker countries and billing control tower
• Monitor countries’ invoice fallouts through weekly reports from pre-audit company, identify root cause and provide guidance on the resolution of billing exceptions
• Consolidate country feedback on exceptions / weekly SOAs if required
• Support countries with transmission failures in eBill
• Trouble-shoot technical issues with IT and recommend remedial action
• Raise change requests to IT to amend / modify existing erroneous mapping
• Conduct training / re-training on billing SOP and ensure compliance on country level
• Develop and document processes to better manage invoicing exceptions e.g. standardize exception reasons from countries etc.
• Generate internal reports for monitoring as well as to management on demand

B.   Billing accuracy and timeliness:

• Track and monitor timely billing and submission of e-invoices against customer’s set targets
• Generate internal reports to tally customer’s monthly / quarterly rating on billing accuracy and timeliness
• Participate in monthly / quarterly business reviews with customer or billing control tower

Competencies:

• Initiative and maturity to work independently
• Analytical, attention to details and process oriented
• Proficient in English both oral and written is preferred
• Excellent interpersonal communication skills
• Proficient in IT and Microsoft office applications especially excel.  Macros skills would be an advantage
• Ability to working under pressure and multi-task

Experiences & Qualification:

• Ability to co-ordinate with countries, monitor compliance and communicate clearly on regional initiatives.
• 3 to 5 years relevant experience in the logistics / freight industry with finance background is an added advantage.

Job Description & Requirements

JOB RESPONSIBILITIES

• To check through the sale collection base on receipt & reconciliation (such as cash/VISA, Master etc)
• Process payment for the overdue supplier & process for management approval
• Check through with sub ledger vs GL and recon for variance
• Liase with vendor on invoice & payment matters
• Corresponding with outlet manager for any issue occur & follow up accordingly
• Process for JV according to the other expenses report
• Recon for GST Input & GST output are recorded according to the GST standard
• Prepare for month end closing base on timeline given by management
• Prepare management report (P&L, BS, TB)
• Prepare audit schedule (such as Prepayment, Accrual etc)
• Process for bank reconciliation with bank statement
• Corresponding with auditor for the year end audit & follow up for auditor request
• Prepare for audit confirmation
• Support for stock take base on the location assign
• Other daily ad-hoc assign by management

JOB REQUIREMENT

• Minimum education of college diploma with accounting major.
• Candidates with relevant experience will have an advantage.
• Have an analytical mind and be proactive.
• Possess professional disposition with good communication and interpersonal.
• The salary provided will be determined by the number of years of experience.

BENEFITS

• Company Transport / Uniform / Duty Meals / Medical, Dental & Insurance Coverage provided
• Employee Discount Rate for F&B Dine-In and Hotel Room Stay Globally
• Learning & Development Opportunities and Staff Recognition Awards

Job Summary

We are seeking a hands-on and detail-oriented Accounts Executive or Assistant Accountant to support our Assistant Accounts Manager in managing the organisation’s accounting and financial operations. The ideal candidate is independent, meticulous, and capable of handling full sets of accounts in a dynamic service environment.

• Lunch provided
• 5.5-day work week(Roster-based)
• Off days flexible (working days may fall on weekends/PH)
• Annual Leave/Birthday Leave/Medical Benefits

Key Responsibilities

• Handle full sets of accounts including Accounts Receivable (AR), Accounts Payable (AP), General Ledger (GL), and bank reconciliations.
• Manage day-to-day accounting operations and ensure accurate and timely recording of business transactions.
• Perform monthly and year-end closing, including preparation of journal entries, reconciliations, and supporting schedules.
• Prepare financial reports and schedules for management review.
• Ensure compliance with accounting standards and statutory requirements.
• Prepare sales invoices, monitor collections, and manage accounts receivable aging.
• Process vendor invoices, payment runs, and staff reimbursement claims in a timely manner.
• Prepare and submit GST returns and related schedules.
• Process general ledger entries with ensure transactions are properly supported by relevant documentation (e.g., invoices, receipts, payment vouchers, journals).
• Liaise with external auditors, tax agents, and relevant authorities on audit, tax, and statutory matters.
• Support finance and administrative functions.
• Assist in ad-hoc assignments/projects/duties as assigned by superiors.

Requirements

• Minimum Degree in Finance, Accounting, or a relevant discipline.
• Able to perform full set of accounts independently.
• Able to process documentation in both English and Mandarin to communicate effectively with English- and Mandarin-speaking stakeholders.
• Familiar with accounting systems such as AutoCount.
• Proficient in Microsoft Excel.
• Strong attention to detail, meticulous, and a team player with the ability to communicate efficiently and effectively at all levels.
• Familiar with Singapore accounting standards, GST regulations, and statutory compliance requirements.

Job Summary

You will manage end-to-end recruitment, onboarding, HR operations, and payroll processing for a group of companies, ensuring compliance, accuracy, and a positive employee experience.

What you will be doing

Recruitment & Selection

• Source, select, and place candidates to ensure job-fit across group companies
• Conduct preliminary shortlisting and coordinate interviews with hiring managers
• Lead interviews to assess candidate suitability
• Design and deliver orientation programs to integrate new hires effectively
• Regularly review and update orientation materials for relevance
• Perform reference checks as required
• Manage application, renewal, and cancellation of Work Passes
• Execute onboarding processes to create a positive new hire experience

HR Operations (Shared Responsibility)

• Establish and maintain HR shared folders and databases for efficient record-keeping
• Generate and analyze HR reports to support management decisions and policy development
• Prepare employment contracts, confirmations, promotions, increments, transfers, and related correspondence
• Coordinate and conduct exit interviews to gather employee feedback
• Maintain records and reports of exit survey findings
• Apply for government grants to support HR initiatives
• Perform other ad hoc HR duties as needed

Payroll Processing

• Process payroll accurately and timely for approximately 200 employees using I-Supersuite and Excel
• Administer leave and claims modules to ensure proper employee entitlements
• Prepare and submit CPF contributions, tax clearances, NS MUP, childcare, maternity leave claims, and annual income tax filings in compliance with regulations
• Apply for government funding and absentee payroll schemes to optimize resources
• Prepare and submit statistical reports for management and government bodies
• Assist in external audits related to payroll and HR compliance
• Perform other ad hoc payroll duties as required

Required competencies and certifications

• Diploma in Human Resource
• Proficiency in Singapore Labour Law
• Detail-oriented with the ability to prioritize work effectively

Job Summary

We are seeking a hands-on and detail-oriented Accounts Executive or Assistant Accountant to support our Assistant Accounts Manager in managing the organisation’s accounting and financial operations. The ideal candidate is independent, meticulous, and capable of handling full sets of accounts in a dynamic service environment.

• Lunch provided
• 5.5-day work week (Roster-based)
• Off days flexible (working days may fall on weekends/PH)
• Annual Leave/Birthday Leave/Medical Benefits

Key Responsibilities

• Handle full sets of accounts including Accounts Receivable (AR), Accounts Payable (AP), General Ledger (GL), and bank reconciliations.
• Manage day-to-day accounting operations and ensure accurate and timely recording of business transactions.
• Perform monthly and year-end closing, including preparation of journal entries, reconciliations, and supporting schedules.
• Prepare financial reports and schedules for management review.
• Ensure compliance with accounting standards and statutory requirements.
• Prepare sales invoices, monitor collections, and manage accounts receivable aging.
• Process vendor invoices, payment runs, and staff reimbursement claims in a timely manner.
• Prepare and submit GST returns and related schedules.
• Process general ledger entries with ensure transactions are properly supported by relevant documentation (e.g., invoices, receipts, payment vouchers, journals).
• Liaise with external auditors, tax agents, and relevant authorities on audit, tax, and statutory matters.
• Support finance and administrative functions.
• Assist in ad-hoc assignments/projects/duties as assigned by superiors.

Requirements

• Minimum Degree in Finance, Accounting, or a relevant discipline.
• Able to perform full set of accounts independently.
• Able to process documentation in both English and Mandarin to communicate effectively with English- and Mandarin-speaking stakeholders.
• Familiar with accounting systems such as AutoCount.
• Proficient in Microsoft Excel.
• Strong attention to detail, meticulous, and a team player with the ability to communicate efficiently and effectively at all levels.
• Familiar with Singapore accounting standards, GST regulations, and statutory compliance requirements.

Location: Chai Chee
Salary: $4000-$4500
Japanese MNC
Mon to Fri 9am to 6pm
Industry: IT

Job Description

• Receive orders from Customers, create sales orders and shop orders.
• Provide customer support and management of customer order schedule.
• Co-ordinate with Program Management team in providing quotes to customers.
• Consult with Manufacturing Department regarding equipment, manpower, and workload. Participate in meetings to discuss control problems.
• Ensure strategic development and implementation of long-term contracts with supply base.
• Manage and oversee inventories in our warehouse and at customer sites for those 'Kanban' part numbers
• Receive, interpret, discuss, and edit customer and sales orders. Respond to customer inquiries such as product selection and requests for prices and quotations.
• Issue PO to suppliers based on actual order & forecast and expedite for material as required
• Negotiate with suppliers to support cost reduction and Lead time reduction
• Perform other duties as requested by management.

Requirements

• Expediting skills
• Working knowledge of Microsoft Office applications required.
• Working knowledge of ERP database and access database required

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at emily.fong@atomrecruit.com

Emily Fong
Senior Talent Specialist
Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443
EA Personnel Reg No.: R1768368

We are looking for an Venue Operations Executive to support the delivery of venue operations and event execution across international and large-scale events. This role is hands-on and operational in nature, with direct involvement in managing on-site guest experience, coordinating event requirements, and ensuring venue readiness before, during, and after events.

You will work closely with organisers, service partners, and internal teams to help deliver smooth, safe, and well-coordinated events. This role is well suited to someone who enjoys ground operations, thrives in a fast-paced environment, and wants to build practical experience in the MICE industry.

Event and Venue Operations

• Manage and support assigned events and day-to-day venue operational duties.
• Coordinate site visit arrangements and ensure event signage is prepared accurately and aligned with branding and wayfinding requirements.
• Conduct pre-event operational checks and participate in joint inspections with organisers to support smooth handover and takeover of venue spaces.
• Coordinate and fulfil organisers’ logistical and technical requirements, including equipment setup, service arrangements, and event-day operational support.
• Liaise with cleaning, security, logistics, and other service partners to ensure services are delivered according to agreed timelines and service standards.

Safety and Compliance

• Conduct regular fire and safety inspections to identify potential hazards and follow through on corrective actions with organisers, vendors, and internal stakeholders.
• Support crowd control and traffic flow management during high-footfall events to maintain safety and a positive guest experience.
• Serve as a trained First Aider and Company Emergency Response Team (CERT) member to support emergency preparedness and on-site incident response, training will be provided.

Operational Administration and Support

• Raise and track operational work orders accurately and on time to support event delivery.
• Support procurement-related activities, including obtaining quotations, raising purchase orders, coordinating vendor services, and verifying invoices.
• Monitor the scheduling, accuracy, and live status of digital signage content to ensure timely and clear communication to visitors.
• Respond to operational enquiries promptly and coordinate follow-up actions with relevant stakeholders.
• Provide additional operational and cross-functional support as assigned by the Reporting Officer.

Requirements

• Minimum NITEC.
• Candidate with minimum 2 - 3 years of relevant experience in event operations, venue operations, hospitality, or a related field, will be considered for a Senior Executive position.
• Strong coordination and communication skills, with the ability to work across multiple stakeholders.
• Comfortable working in a fast-paced, operational environment and handling on-site event requirements.
• Proficient in Microsoft Office applications and comfortable handling operational documentation and coordination tasks.
• Able to work on rotating shifts including weekends and public holidays.

COMPANY DESCRIPTION

Who we are

Constellar is Asia's preferred partner for convening businesses, curating ideas and creating opportunities for sustainable business growth and global impact. Based in Singapore, we curate and develop influential trade events for key industries and sectors, connecting people, global marketplaces and networks for sustainable growth. We also manage the Singapore EXPO, Singapore's largest purpose-built venue for Meetings, Incentives, Conventions and Exhibitions (MICE).

Our vision is to be a global leader made in Asia, activating impactful networks to enable cross-industry collaboration and innovation through our holistic portfolio of intellectual property (IP) in the MICE industry.

Learn more about us at constellar.co.

What it's like to work here

Meetings, Incentives, Conventions and Exhibitions, or MICE, is a vehicle for new businesses, partnerships. We are privileged to have a front seat at the intersection of creativity, communities and collaboration, with a unique opportunity to connect a global eco-system of partners, businesses and consumers in the MICE industry daily. Our ambition is to become a global leader made in Asia, and Asia's top MICE company: A vision shared by our shareholders Temasek and Cuscaden Peak Investments.

We recognise the immense opportunity we have to lead with purpose, demonstrate leadership and commitment to sustainable and responsible business practices, and activate impactful networks for sustainable growth.

You don't need to have MICE experience to work with us. We're looking for ambitious, entrepreneurial self-starters with a strong sense of ownership, passion and curiosity, driven by our values of care, ownership, trust, passion and innovation.

RESPONSIBILITIES

Advertising Fulfilment and Installation

• Plan, coordinate, and oversee the production, customisation, installation, and dismantling of physical A&P assets across the venue (e.g. banners, decals, signage, hanging structures, display panels, etc.).
• Oversee appointed contractors and vendors responsible for printing, fabrication, and installation works to ensure quality, safety, and timely delivery.
• Ensure all installations comply with venue operational guidelines and safety requirements.
• Conduct site inspections to verify placement accuracy and installation quality.
• Coordinate timely teardown and reinstatement of advertising spaces after events.

A&P Inventory and Space Management

• Manage the operational fulfilment of booked A&P inventory across the venue.
• Maintain accurate records of A&P locations, bookings, and installation schedules.
• Ensure A&P spaces across the venue are well-maintained and ready for activation.
• Review existing A&P spaces and propose improvements to enhance utilisation and visual impact.

Digital Advertising Management

• Manage the venue's digital advertising screens and display systems.
• Upload and schedule house content as well as organiser advertising content.
• Ensure digital content is displayed accurately and according to approved schedules.
• Coordinate with relevant vendors or internal teams for troubleshooting and maintenance of digital display systems.

Stakeholder and Client Coordination

• Work closely with internal teams including Sales, Marketing, Event Management, and Operations to ensure seamless fulfilment of A&P commitments.
• Liaise with organisers, partners, and contractors on advertising installation requirements and timelines.
• Address client feedback related to A&P placements and installations in a professional and customer-focused manner.
• Provide on-site coordination during event setup periods when required.

Marketing Collaboration and A&P Development

• Collaborate with the Marketing team to explore and develop new advertising formats and A&P opportunities within the venue.
• Provide operational insights on feasibility, installation requirements, and optimisation of advertising spaces.
• Support initiatives to enhance the venue's advertising offerings and visual presentation.

Operational Planning & Compliance

• Develop and manage installation schedules aligned with event build-up and teardown timelines.
• Ensure adherence to operational procedures, safety standards, and regulatory requirements.
• Support ad-hoc operational projects and continuous improvement initiatives related to venue advertising assets.

• Diploma or Degree in Events Management, Marketing, Business, or a related field.
• 1 - 2 years of relevant experience in event operations, venue advertising, signage coordination, mall marketing operations, or similar roles.
• Strong coordination and project management skills, with the ability to manage multiple stakeholders and vendors.
• Good communication and interpersonal skills, with a customer-oriented approach.
• Able to work in a fast-paced, operational environment and manage competing timelines.
• Familiarity with digital signage systems or content management platforms is an advantage.

Job Description & Requirements

Assist in managing the full spectrum of HR & Admin functions including but not limited to implementation of compensation and benefits, training and development, and employee engagement.

Your role will include but not limited to:

• Effect recruitment programs for timely hiring of suitable candidates

• HRIS and e-leave system maintenance

• Maintain employee records, work pass and contract

• Training management and coordination.

• Administer the Work Pass (WP, SPass, EP) application, renewal and cancellation.

• Prepare monthly HR reports.

• All office and Admin matters, e.g. Domitory monitor and renew, car rental maintenance, etc.

Requirements:

• Diploma and above

• Independent and also a team player who is dedicated, self-driven and highly self-motivated

• Good office skills, ability to set priorities, good time-management skills, high quality of work, independent requiring minimum supervision

• Preferably good knowledge of the Singapore Employment Act and the Singapore Labour Law

• Good Communication skills. A clear and strong speaker. Communicate very well in both English and Mandarin.

• Proficient in MS Office and computer illiterate

Experience working in the construction industry will be an added advantage / preferred

Job Summary

As the senior security and client engagement officer, you will lead the execution of security plans and exercises, manage access control systems, conduct surveillance, and handle incidents to ensure the safety and well-being of the premises and occupants.

Responsibilities

• Execute and enforce security plans, protocols, and SOPs to maintain a secure environment
• Conduct access control measures including managing pass exchanges and access card systems to regulate entry
• Operate and monitor security surveillance systems such as CCTV within the compound
• Perform regular patrols to detect and deter security breaches or unauthorized activities
• Verify authorization of all personnel on the premises to prevent unauthorized access
• Manage security incidents promptly and report details accurately in the designated Group Chat
• Coordinate janitorial support and assist in maintaining cleanliness of the compound to uphold facility standards
• Report malfunctions or breakdowns of facilities or machinery (e.g., turnstiles, ceiling lights) to the Security Control Centre (SCC)
• Collaborate in Fire Safety Management during drills and actual fire incidents to ensure occupant safety
• Welcome and greet tenants and guests professionally to foster a positive environment
• Respond courteously to phone and walk-in inquiries, providing accurate information and assistance
• Deliver prompt, efficient, and courteous service to tenants and guests by addressing their requests
• Handle complaints and suggestions from tenants and guests with professionalism and effective problem-solving
• Maintain comprehensive knowledge of directions, services, and facilities to assist tenants and guests accurately
• Adapt to perform various additional duties as assigned to support overall operations

Required competencies and certifications

• Proven experience in security supervision
• Knowledge of security protocols and emergency response procedures
• Ability to commit to shift work

Preferred competencies and qualifications

• Strong communication and interpersonal skills
• Attention to detail in access control and surveillance
• Customer service orientation
• Problem-solving skills and ability to handle complaints
• Flexibility to perform various duties as assigned

Other Information

Employee Benefits:

• Uniforms provided
• Leave entitlement as per MOM regulations
• Performance-based bonuses
• Health and medical insurance coverage

What you'll be doing

• Prepare detailed cost estimates and tender documentation for corporate retail and interior fit-out projects, ensuring accuracy and alignment with client requirements
• Analyse project plans, drawings, and specifications to identify all necessary materials, labour, and equipment
• Collaborate with project managers, designers, and subcontractors to gather and validate cost information
• Conduct site measurement, when required
• Develop comprehensive cost breakdowns and provide recommendations to optimise project budgets
• Participate in project planning and review meetings to provide estimation expertise
• Assist in preparing variation order and progress claims
• Assist in finalising project accounts
• Maintain and update cost databases and historical records to enhance future estimating efforts

What we're looking For:

• Diploma/Degree holder in Quantity Survey, Contracts Management or related field
• Minimum 2-3 years of experience in a construction or interior fit-out estimation role
• Strong understanding of construction materials, labour, and equipment costs, as well as relevant industry standards and regulations
• Proficient in reading and interpreting technical drawings, specifications, and construction documents
• Excellent analytical and problem-solving skills to identify and resolve estimation discrepancies
• Proven ability to work collaboratively with cross-functional teams and stakeholders
• Proficient in the use of estimation software and Microsoft Office suite

Job Description:
We are looking for a passionate and creative Marketing Executive to join our team. The ideal candidate will be responsible for developing and executing digital marketing strategies to increase our online presence, engage our audience, and drive sales growth. If you have a knack for storytelling, a keen eye for design, and a deep understanding of digital trends, we want you on our team!

Key Responsibilities:

• Develop, implement, and manage digital marketing campaigns across various channels, including social media, email, SEO, and paid advertising.
• Create engaging and relevant content for social media platforms, website, and email newsletters.
• Monitor and analyze the performance of digital marketing campaigns, providing insights and recommendations for improvement.
• Manage the company's social media accounts, including content creation, scheduling, and community engagement.
• Collaborate with the design team to create visually appealing graphics and videos.
• Conduct market research to identify trends and opportunities for growth.
• Stay updated with the latest digital marketing trends and best practices.
• Coordinate with external vendors and agencies as needed.

Requirements:

• Min Diploma in Marketing, Communications, or related field.
• At least 1 year of relevant experience in marketing.
• Proficient in using social media platforms (Facebook, Instagram, LinkedIn, etc.) and digital marketing tools
• Excellent written and verbal communication skills.
• Creative mindset with a strong attention to detail.
• Ability to work independently and as part of a team.
• Knowledge of graphic design software (Adobe Creative Suite, Canva) is a plus.

Interested applicants, you may either apply via here or sent an email at hr@harrianns.com.

At present, we do not require assistance from recruitment agencies. All applications should be submitted directly by candidates.

Location: Chai Chee
Salary: $4000-$4500
Japanese MNC
Mon to Fri 9am to 6pm
Industry: IT

Job Description

• Receive orders from Customers, create sales orders and shop orders.
• Provide customer support and management of customer order schedule.
• Co-ordinate with Program Management team in providing quotes to customers.
• Consult with Manufacturing Department regarding equipment, manpower, and workload. Participate in meetings to discuss control problems.
• Ensure strategic development and implementation of long-term contracts with supply base.
• Manage and oversee inventories in our warehouse and at customer sites for those 'Kanban' part numbers
• Receive, interpret, discuss, and edit customer and sales orders. Respond to customer inquiries such as product selection and requests for prices and quotations.
• Issue PO to suppliers based on actual order & forecast and expedite for material as required
• Negotiate with suppliers to support cost reduction and Lead time reduction
• Perform other duties as requested by management.

Requirements

• Expediting skills
• Working knowledge of Microsoft Office applications required.
• Working knowledge of ERP database and access database required

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at emily.fong@atomrecruit.com

Emily Fong
Senior Talent Specialist
Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443
EA Personnel Reg No.: R1768368

Roles and Responsibilites:

• To support the sales team and ensure timely and accurate order processing and subsequent logistic arrangement.
• To manage and control purchases with optimal stock levels, best cost efficiency and punctual deliveries.
• To attend to all office administration duties.
• To offer marketing support services for our channel sales activities at supermarkets and various food fairs.
• To take charge of all customs clearance, warehousing and logistic assignments of our food import business.
• To assist with petty cash and basic accounting work.
• Any other duties to be assigned as required

1. With diploma certificate or equivalent with relevant experience may apply.
2. Good interpersonal, communications and customer support skills.
3. Good problem solving and analytical skills.