Total 140 workforce administration job vacancies in Singapore

Grow your administrative and sales career with a leading refrigeration part supplier offering competitive pay and work-life balance.

Responsibilities :

• Answer incoming phone calls.
• Provide necessary support to the Sales Team.
• Respond to customers’ inquiries on Company products.
• Perform data entry, sales order, and follow-up the shipment.

Requirements :

• The candidate must possess at least a SPM/Diploma.
• Fresh graduates are encourage to apply.
• At least 2years of working experience.
• Basic computer knowledge.
• Willing to learn attitude.
• Training will be provided.
• Good command of spoken/written English & Mandarin.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities
• Bonus & Yearly Increment
• Medical Claim
• EPF / SOCSO / EIS / PCB / Annual Leave / Medical Leave

JOB RESPONSIBILITIES:

Focal Point Communication: Act as the official bridge and focal person, as and when required, to communicate with customers/workshops on administrative, logistical (e.g., delivery status, documentation, and product availability), and general non-technical inquiries via phone, email, and dedicated platforms.

Sales Performance Assistance: Compile and analyse internal reports (e.g., call logs, interaction frequency, ticket resolution times) to assist management in gauging the activity and performance of the in-house Business Consultants (salespersons).

Issue Triage: Efficiently log all client queries and complaints, providing timely follow-up and coordinating with the relevant internal departments (e.g., Sales, Logistics, Technical team) for resolution.

Customer Satisfaction: Coordinate and execute customer satisfaction survey practices, including the distribution, collection, and initial tabulation of feedback from the workshop network.

Administrative Communication: Assist in the preparation and distribution of general client communications, such as welcome kits, informational memos, and holiday greetings.

Data Management: Perform essential data entry, ensuring all workshop and client contact information, interaction history, and transactional details are accurately and consistently recorded in the CRM system.

Record Integrity: Proactively monitor and maintain the quality of the customer database (e.g., deduplicating records and updating outdated information) to ensure a reliable source of truth for all business functions.

Basic Reporting: Assist in generating simple reports from the CRM system (e.g., monthly new sign-ups, list of workshops in a specific region) to support planning and analysis by the management team.

Technical Skills:

• Proficiency in Microsoft Office (Word, Excel, and PowerPoint).
• Familiarity with CRM software/database management is highly preferred.

Requirements:

- Female

- Can drive and have your own transport

- Preferably Single

Perks & Benefits

• Casual dress code
• Medical insurance
• Personal leave

加入領先的冷凍零件供應商，發展您的行政和銷售事業，公司提供具有競爭力的薪資和工作生活平衡。

職責：

• 接聽來電。
• 為銷售團隊提供必要的支援。
• 回答客戶關於公司產品的諮詢。
• 進行資料輸入、銷售訂單處理，並跟進出貨情況。

要求 ：

• 應徵者必須至少擁有SPM/文憑。
• 歡迎應屆畢業生申請。
• 至少2年工作經驗。
• 具備基本的電腦知識。
• 樂於學習的態度。
• 我們將提供培訓。
• 具備良好的英語和普通話口語/寫作能力。

福利待遇

• 個人休假
• 開放文化
• 個人發展機會
• 獎金和年度加薪
• 醫療索賠
• 公積金/社保/就業保險/工傷保險/年假/病假

工作職責：

聯絡點溝通：根據需要，作為官方橋樑和聯絡人，透過電話、電子郵件和專用平台與客戶/車間溝通行政、物流（例如，交貨狀態、文件和產品可用性）以及一般非技術性諮詢。

銷售績效協助：編製和分析內部報告（例如，通話記錄、互動頻率、工單解決時間），以協助管理階層評估內部業務顧問（銷售人員）的活動和績效。

問題分類：有效率地記錄所有客戶的諮詢和投訴，及時跟進並與相關內部部門（例如銷售、物流、技術團隊）協調解決問題。

顧客滿意度：協調和執行顧客滿意度調查工作，包括分發、收集和初步統計來自研討會網路的回饋。

行政溝通：協助準備和分發一般客戶溝通資料，例如歡迎禮包、資訊備忘錄和節日問候。

資料管理：執行必要的資料輸入，確保所有研討會和客戶聯絡資訊、互動歷史和交易詳情都準確、一致地記錄在 CRM 系統中。

記錄完整性：主動監控和維護客戶資料庫的品質（例如，刪除重複記錄和更新過時資訊），以確保所有業務功能都有可靠的真實來源。

基本報告：協助從 CRM 系統產生簡單的報告（例如，每月新註冊用戶數、特定區域的研討會清單），以支援管理團隊的規劃和分析。

技術技能：

• 熟練使用微軟辦公軟體（Word、Excel 和 PowerPoint）。
• 熟悉客戶關係管理軟體/資料庫管理者優先考慮。

要求：

- 女性

- 會開車並擁有自己的交通工具

- 最好是單人

福利待遇

• 休閒著裝要求
• 醫療保險
• 個人休假

• Position: Sales Administration Support Executive.
• Salary: RM 2800-4000.
• Location: Bandar Bukit Jalil, WPKL.

About the hiring company

This company, a subsidiary of a Public Listed Company, is a forward looking organization specializing in car/vehicle rental and business support services. They are the leading motor vehicle rental company since 1985,operating through 5 branches throughout Malaysia with more than 400 vehicles/trucks.

About the role/job

The role is primarily office based where the incumbent will be responsible for providing administrative support role to the overall business operations and sales activities. The role is challenging as you will handle a variety of responsibilities ranging from generating documents to attending to customers requests. The job would suite a matured outgoing person who enjoys a highly diverse work environment, can easily handle a wide range of customers and suppliers.

Job Requirements: candidate profile

The successful candidate should fulfill the following criteria/requirements:

-Malaysian female; matured; recent enthusiastic retirees will be duly considered.

-Possess minimum a Diploma qualification in business related discipline or any other disciplines.

-Strong verbal and written communication skills; must be proficient in English,BM and Mandarin; Mandarin speaking ability is necessary to interact/liaise with China business clients in Malaysia.

-Intermediate computer skills, including Microsoft Office and internet applications.

-Have flexible approach to work and be able to work well on own initiative.

This permanent position offers an excellent remuneration salary package depending on ones' attributes and experience. Recently retirees who are willing and fit to take on this role will be duly considered. However, all applicants must forward a comprehensive CV in Word format.

APPLICATION TO THIS JOB

Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may apply online via JOBSTORE by clicking the apply button to submit your application. Alternatively, candidates may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my 

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

Overview

Our purpose is to empower organizations to transform the way they work by harnessing the full potential of artificial intelligence. We guide customers through the evolving digital landscape, enabling them to unlock new opportunities, enhance productivity, and deliver exceptional employee and customer experiences. By integrating advanced AI capabilities across devices, cloud platforms, and everyday business applications, we help organizations realize seamless, innovative, and secure solutions that drive sustained growth and success in the AI era. As a Solution Engineer in the AI Business Solutions – Copilot team, you will lead technical engagements that drive AI transformation for enterprise customers. Your mission is to win technical decisions and accelerate adoption of Microsoft 365 Copilot, Copilot Chat, Copilot Studio & Agents, and related solutions by delivering compelling demos, envisioning sessions, and scalable architectures. You will act as a trusted advisor, guiding customers through secure, compliant, and value-driven implementations that align with their enterprise strategies.

This role is pivotal in shaping the future of work by enabling customers to realize the full potential of AI-powered productivity. You will collaborate closely with sales, customer success, engineering, and partner teams to remove technical blockers, generate pipeline, and ensure seamless handoffs for deployment and adoption. Your success will be measured by technical wins, customer adoption, partner engagement, and your contributions to a high-performance, learning-oriented team culture

• Drive AI transformation by orchestrating complex technical engagements across multiple stakeholders.
• Lead architecture design for secure, scalable solutions aligned with enterprise strategy.
• Influence product and go-to-market strategy by providing structured feedback to engineering and sales leadership.
• Proactively identify and escalate unresolved technical blockers through formal channels.
• Champion compliance, diversity, and inclusion by modeling ethical behavior and inclusive practices

Responsibilities

• Lead AI transformation engagements (e.g. demos, pilots) to win technical decisions and drive customer commitment to Copilot/Agents, including documented adoption plans and a smooth hand-off to Customer Success/partners for usage onboarding.
• Support AI Workforce SSP hunting effort by engaging w/customer contacts, lead qual., and partner co-sell opportunities
• Assist in ME3 & ME5 & ME7 upsell opportunities
• Generate new pipeline and competitive wins for M365 Copilot, Copilot Chat, Copilot Studio & Agents, ME3, ME5, ME7 and Frontline Worker by delivering impactful AI-powered demos/Art-of-Possible sessions, removing technical blockers, and highlighting Microsoft’s differentiation to secure deals and protect the install base.
• Craft scalable, secure, and modular architectures that align to customer’s enterprise strategy and technical roadmap while embedding security at every level.
• Maintain operational excellence with 100% deal hygiene – capture technical close plans and consumption plans in MSX for every opportunity, attach a partner to every qualified deal, and promptly escalate unresolved technical blockers.
• Continuously upskill to meet role expectations (achieve L200 consultative and L400 technical depth certifications) and contribute to team excellence by sharing at least one deal win/loss insight per quarter and engaging in regular coaching.

Qualifications

Required/minimum qualifications

• Bachelor's Degree in Computer Science, Information Technology, or related field AND 5+ years technical pre-sales or technical consulting experience OR a Master's Degree in Computer Science, Information Technology, or related field AND 5+ year(s) technical pre-sales or technical consulting experience OR 5+ years technical pre-sales or technical consulting experience OR equivalent experience.

Additional Or Preferred Qualifications

• 8+ years solution or services sales experience.
• Proven ability to build and maintain strong business and executive relationships.
• Strong grasp of sales cycles and strategic decision-making.
• Skilled in consultative selling and persuasive negotiation.
• Able to manage and optimize sales pipelines through informed change processes.
• Focused on advancing opportunities for both current and future customers.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

• Job Title: Administration Manager

Job Summary

Lead and manage daily administrative operations to ensure efficient business processes. Oversee employee records, project administration, and compliance with company policies and regulatory requirements.

Responsibilities

• Manage daily administrative operations to ensure smooth and efficient business functions
• Develop and implement administrative policies and procedures to enhance operational efficiency
• Coordinate office activities and facilitate communication with clients, suppliers, subcontractors, and government authorities
• Maintain accurate employee records, attendance, leave administration, and HR documentation to support workforce management
• Oversee maintenance of company licenses, permits, contracts, and regulatory documents to ensure compliance
• Monitor procurement and inventory of office supplies and company resources to support operational needs
• Prepare reports and maintain records to assist management in business planning and operational decisions
• Coordinate project administration and maintain proper documentation for ongoing construction projects
• Supervise administrative staff to ensure adherence to company policies and procedures

Preferred competencies and qualifications

• Secondary School/SPM qualification
• 3–5 years of relevant administrative or office management experience
• Proficient use of Microsoft Office applications (Word, Excel, Outlook) to support administrative tasks
• Experience in the construction or engineering industry to enhance project coordination
• Knowledge of payroll, HR administration, and document control to support administrative functions
• Proficiency in English and Mandarin to effectively liaise with clients, suppliers, and stakeholders

The Administrative Manager will oversee the school's administrative operations and ensure compliance with regulatory requirements. The successful candidate will work closely with management to support business growth, manage operational processes, and coordinate with overseas partners, particularly in China.

Key Responsibilities

• Manage the daily administrative operations of the school and ensure efficient office management.
• Develop, review, and implement administrative policies and procedures.
• Ensure compliance with the requirements of SkillsFuture Singapore (SSG), ICA, EduTrust, and other relevant regulatory authorities.
• Coordinate student admissions, enrolment, and administrative documentation.
• Liaise with local and overseas education partners regarding student recruitment and academic collaborations.
• Plan and coordinate international recruitment activities and business development initiatives.
• Travel to China periodically to:
• Meet with recruitment agents and institutional partners.
• Conduct partner training and briefing sessions.
• Participate in education fairs and recruitment events.
• Establish new partnerships and strengthen existing collaborations.
• Monitor the performance of overseas recruitment agents.
• Prepare reports, budgets, and management presentations.
• Supervise administrative staff and oversee staff training and performance.
• Assist the management team in strategic planning and operational improvements.
• Perform any other duties assigned by Management.

Entry Requirements

• Bachelor's Degree in any discipline.
• At least 1 year of relevant managerial or administrative experience, preferably within the education, training, or service industry.
• Experience in managing regulatory compliance and administrative operations.
• Strong organisational and leadership skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.
• Proficient in Microsoft Office applications.
• Willingness to travel overseas, particularly to China, for business development and partnership management.

Preferred Qualifications

• Experience working with Private Education Institutions (PEIs) in Singapore.
• Familiarity with SSG, ICA, EduTrust, and student administration processes.
• Experience in international student recruitment or education partnerships.
• Knowledge of Chinese business culture and education market.

Main Purpose

To support the Chief Financial Officer and Corporate Finance department in carrying out the accounting and administration responsibilities for the group of companies.

Roles & Responsibilities

• Manage all Accounts Receivables and Payables in alignment with the Corporate Finance department’s objectives.
• Maintain and systematically store documents with proper traceability within the department.
• Monitor invoice processing, month-end closing, and ensure timely collection of payments.
• Conduct credit checks on new accounts.
• Prepare bank reconciliations, GST returns, audit schedules, and other forecasting reports as required.
• Generate monthly, quarterly, annual, and ad-hoc billing reports for customers.
• Assist the CFO in liaising with external auditors, tax agents, and professional advisors on related matters.
• Support the CFO in management accounting functions, including preliminary cost analysis, reconciliation, budgeting, and forecasting.
• Utilize business intelligence tools to analyze, compile, and present financial and non-financial performance data for management decision-making.
• Participate in ad-hoc finance-related projects and systems testing.
• Coordinate day-to-day administration and housekeeping duties.

Attributes We’re Looking For

• Strong attention to detail and a high level of accuracy in financial reporting.
• Minimum 3–5 years of relevant experience
• Financial reporting frameworks
• Proactive and resourceful with the ability to work independently.
• Strong analytical and problem-solving skills.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Effective communication and interpersonal skills to collaborate with internal and external stakeholders.
• A positive attitude and willingness to take on new challenges.

Skills You Need to Excel in This Role

• Proficiency in accounting software and Microsoft Excel.
• Strong knowledge of accounting principles, GST regulations, and financial reporting.
• Experience in handling accounts receivables, payables, and bank reconciliations.
• Familiarity with credit checks, budgeting, forecasting, and cost analysis.
• Ability to interpret and analyze financial data for management reporting.
• Prior experience in liaising with auditors, tax agents, and regulatory bodies is an advantage.

Work location: East Singapore; Loyang

If you have the expertise and drive to contribute to a dynamic finance team, we’d love to hear from you!

Main Purpose

To support the Chief Financial Officer and Corporate Finance department in carrying out the accounting and administration responsibilities for the group of companies.

Roles & Responsibilities

• Manage all Accounts Receivables and Payables in alignment with the Corporate Finance department’s objectives.
• Maintain and systematically store documents with proper traceability within the department.
• Monitor invoice processing, month-end closing, and ensure timely collection of payments.
• Conduct credit checks on new accounts.
• Prepare bank reconciliations, GST returns, audit schedules, and other forecasting reports as required.
• Generate monthly, quarterly, annual, and ad-hoc billing reports for customers.
• Assist the CFO in liaising with external auditors, tax agents, and professional advisors on related matters.
• Support the CFO in management accounting functions, including preliminary cost analysis, reconciliation, budgeting, and forecasting.
• Utilize business intelligence tools to analyze, compile, and present financial and non-financial performance data for management decision-making.
• Participate in ad-hoc finance-related projects and systems testing.
• Coordinate day-to-day administration and housekeeping duties.

Attributes We’re Looking For

• Strong attention to detail and a high level of accuracy in financial reporting.
• Minimum 3–5 years of relevant experience
• Financial reporting frameworks
• Proactive and resourceful with the ability to work independently.
• Strong analytical and problem-solving skills.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Effective communication and interpersonal skills to collaborate with internal and external stakeholders.
• A positive attitude and willingness to take on new challenges.

Skills You Need to Excel in This Role

• Proficiency in accounting software and Microsoft Excel.
• Strong knowledge of accounting principles, GST regulations, and financial reporting.
• Experience in handling accounts receivables, payables, and bank reconciliations.
• Familiarity with credit checks, budgeting, forecasting, and cost analysis.
• Ability to interpret and analyze financial data for management reporting.
• Prior experience in liaising with auditors, tax agents, and regulatory bodies is an advantage.

Work location: East Singapore; Loyang

If you have the expertise and drive to contribute to a dynamic finance team, we’d love to hear from you!

About GARUDAN ENGINEERING PTE. LTD.

GARUDAN ENGINEERING PTE. LTD. is a Singapore-based company incorporated on August 2, 2020. Its principal activity is the installation of fire protection and security alarm systems. Its secondary activity is general contracting in building construction.

Company Information

GARUDAN ENGINEERING PTE. LTD. (the "Company") The Company is a Local Company and it's current status is Live Company.

The company was registered / incorporated on 02 August 2020 4 years 8 Months ago

The address of this company registered office is 50 PLAYFAIR ROAD #05-02 NOEL BUILDING SINGAPORE 367995 located at NOEL BUILDING

The company principal activity is INSTALLATION OF FIRE PROTECTION AND SECURITY ALARM SYSTEMS.

The company secondary activity is GENERAL CONTRACTORS (BUILDING CONSTRUCTION INCLUDING MAJOR UPGRADING WORKS).

An Administration Manager is responsible for overseeing all aspects of a company's administrative operations, ensuring efficient and smooth daily office functions. He manage administrative staff, plan processes, and often represent management in communication with employees or third parties.

Key Responsibilities:

• Staff Management: Hiring, training, coaching, and managing administrative staff.
• Process Improvement: Developing, improving, and implementing administrative policies and procedures.
• Office Operations: Overseeing daily office activities, including facilities management, equipment, and supplies.
• Financial Management: Managing budgets, reviewing expenses, and ensuring financial compliance.
• Information Flow: Organizing the flow of information within the company, including communication and reporting.
• Strategic Planning: Participating in strategic planning related to administrative operations and supporting management's goals.
• Performance Evaluation: Evaluating the performance of administrative staff and providing feedback.

Skills and Qualifications:

• Leadership and Management: Proven experience in leading and managing teams.
• Organizational Skills: Strong organizational and time management abilities.
• Communication Skills: Excellent written and verbal communication skills.
• Analytical Skills: Ability to analyze problems and develop solutions.
• Problem-solving Skills: Strong problem-solving and decision-making skills.
• Computer Literacy: Proficient in using Microsoft Office and other relevant software.
• Understanding of Administrative Procedures: Knowledge of office management procedures, departmental policies, and legal requirements.
• Familiarity with Financial and Facilities Management: Understanding of financial and facilities management principles.
• Education: Bachelor's degree in business administration or a related field is often preferred.

In essence, an Administration Manager is a key player in ensuring the smooth and efficient functioning of a company's administrative operations. They are responsible for managing staff, processes, and resources to support the overall goals of the organization.

Job Description & Requirements

• Oversee daily accounting functions, including accounts payable/receivable, bank reconciliations, bookkeeping, and financial reporting.
• Prepare and maintain Management Accounts and Financial Statements, ensuring compliance with statutory requirements.
• Handle office administration duties, such as procurement, vendor management, office supplies, and general support for a small team.
• Assist in tax filing and liaise with tax service providers to ensure compliance with Singapore and overseas tax regulations.
• Support investment-related activities, including maintaining records for public equities and real estate transactions.
• Coordinate trade executions with private and retail bankers and assist in monitoring investment performance.
• Prepare reports and presentations on financial data, investments, and operational matters.
• Provide support for ad-hoc projects and take on additional responsibilities as needed in a dynamic family office environment.

Requirements:

• Degree in Accounting, Finance, Business Administration, or a related field.
• 4 years of relevant experience in accounting, office administration, or investment operations.
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) for financial reporting and analysis.
• Highly adaptable, proactive, and able to multitask in a small team where job scope may evolve.
• Strong organizational and problem-solving skills, with attention to detail.
• Excellent communication skills and ability to liaise with external stakeholders (e.g., banks, tax providers, vendors).
• Able to work long shift / work on Weekends or Public Holidays if required.

• Department Leadership: Oversee administrative teams, hire staff, and evaluate performance.
• Operations Management: Streamline daily workflows, manage vendor contracts, and procure office supplies.
• Financial Oversight: Develop department budgets, monitor expenses, and reduce operational costs.
• Facilities & Security: Manage office space, coordinate maintenance, and enforce safety protocols.
• Policy Implementation: Create internal policies, maintain company records, and ensure legal compliance.

Job Description & Responsibilities

We are seeking a proactive and detail-oriented Admin Manager to oversee daily administrative operations and ensure smooth office management. The successful candidate will play a key role in supporting organizational efficiency and compliance.

Key Responsibilities:

• Manage and supervise the administrative team to ensure effective workflow.

• Oversee office operations including procurement, facilities, and vendor management.

• Develop and implement administrative policies and procedures.

• Coordinate with internal departments to support HR, finance, and project needs.

• Ensure compliance with company policies and government regulations.

• Prepare reports and maintain accurate records for management review.