Job Title: Personal Assistant

Location: Everyday Curtains HQ (Tai Seng / Ubi)

Role Purpose

To act as the Managing Director’s right hand — ensuring smooth coordination across departments, maintaining structure in meetings, managing communication and priorities, and progressively learning the company’s operational and sales rhythm. The PA supports leadership execution and helps ensure company tempo, alignment, and accountability.

Key Responsibilities

1. Executive & Administrative Support

• Manage MD's schedule, priorities, and daily to-do list, ensuring important matters are followed through.
• Prepare and organize meeting minutes, track follow-ups, and ensure accountability from each department.
• Handle confidential correspondence, documents, and HR matters with discretion.
• Maintain structure and flow for key weekly meetings (Sales, Ops, Factory, Installers).
• Serve as a communication bridge between Ken and department heads.

2. Sales & Admin Coordination

• Learn Sales Coordination processes: quotation tracking, follow-up, and designer communication flow.
• Support sales reports, appointment calendars, and CRM updates.
• Help ensure showroom appointments and client experiences are well-organized.
• Consolidate weekly sales data, team activity logs, and performance dashboards.

3. Company Rhythm & Leadership Support

• Assist in maintaining the company’s weekly rhythm: Monday meetings, updates, and communication summaries.
• Draft internal messages, announcements, or notes in Ken’s tone and style when required.
• Support preparation for leadership reviews, incentives, and planning cycles (Jan & Jul).
• Record, summarize, and ensure implementation of decisions from leadership meetings.

4. Learning & Growth

• Undergo a structured learning path to understand:
  Everyday Curtains’ sales, operations, and factory systems.
  Key product knowledge.
  Company culture, tone, and leadership philosophy.
• Gradually build capability to deputize MD in coordinating departments when he is away.

Required Skills & Attributes

• Excellent written and spoken English.
• Highly organized, detail-oriented, and proactive in anticipating needs.
• Strong follow-through and accountability mindset.
• Good emotional intelligence and communication skills with both staff and partners.
• Comfortable managing multiple priorities under pressure.
• Willingness to learn operational and sales processes hands-on.

Location: Pioneer
Salary: up to $4200 per month
Period: 6 months

• Manage and prioritise the Centre Co-Director’s calendar, meetings, and travel arrangements by assessing competing demands, stakeholder priorities, and operational requirements.
• Coordinate and oversee secretariat functions for committees and meetings, including agenda setting, preparation of briefing materials, minute-taking, action tracking, and follow-up to ensure accountability.
• Plan and coordinate Centre events, workshops, and strategic engagements, ensuring effective execution, stakeholder participation, and operational readiness.
• Prepare and consolidate management reports, presentations, and correspondence to support informed decision-making and compliance reporting.
• Act as a key liaison between the Research Centre and internal/external stakeholders, facilitating communication, issue resolution, and effective information flow.
• Manage confidential and sensitive information with discretion, ensuring proper governance, accuracy, and information integrity.
• Monitor and coordinate financial and administrative processes, including budget tracking, procurement, claims, and asset management, ensuring compliance with institutional policies.
• Identify and implement process improvements to enhance operational efficiency, service quality, and governance effectiveness.

Requirements:

• A Bachelor’s degree from a recognized institution
• At least 3 - 4 years of experience in a similar role, ideally within a fast-paced, large and complex organisation

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec ‘s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.
Delete personal data as it is not required at this application stage.
All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Chee Yung Chen (Zack) - R23112910
ScienTec Consulting Pte Ltd – 11C5781

Position: Personal Assistant

We are looking for a reliable and highly organised Personal Assistant to provide administrative and coordination support to senior management, including the Chief Strategic Officer and Chief Executive Officer. This role is suitable for someone who is proactive, detail-oriented, and able to manage confidential information professionally.

Fresh graduates and candidates looking for their first full-time role are welcome to apply.

Responsibilities

• Provide administrative support to the Chief Strategic Officer and Chief Executive Officer.

• Prepare meeting agendas, take minutes, and follow up on key action items from management meetings.

• Coordinate meetings, visits, and arrangements for VIPs, guests, and key stakeholders.

• Manage local and international travel arrangements, including itinerary planning, bookings, accommodation, and event registrations.

• Support project management initiatives by tracking timelines, deliverables, deadlines, and follow-up items.

• Liaise with internal business units to ensure proper coordination and coverage across departments.

• Prepare and organise documents, reports, schedules, and records when required.

• Handle confidential and sensitive information with discretion and professionalism.

• Support ad-hoc administrative and coordination duties as assigned.

  
  

Requirements

• Minimum recognised Diploma in any field.

• Strong organisational and time-management skills.

• Proactive, resourceful, and solutions-oriented mindset.

• Good verbal and written communication skills.

• Able to manage multiple priorities and respond quickly to changes.

• Able to work independently while collaborating effectively with internal teams.

• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

• Prior administrative, executive support, or coordination experience is an advantage, but not required.

• Fresh graduates and entry-level candidates are welcome to apply.

  
  

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.

Job Summary

Support Directors by managing personal and corporate affairs, coordinating meetings and travel plans, and handling administrative tasks to ensure smooth operations and effective time management.

Responsibilities

• Manage Directors’ personal and corporate affairs to enable their focus on daily functions and strategic priorities
• Coordinate and schedule meetings, appointments, and email correspondence to optimize Directors’ time and communication flow
• Organize travel plans and itineraries for short and long trips to ensure efficient logistics and timely arrangements
• Drive safely and punctually to support business travel requirements
• Perform ad-hoc administrative tasks to support office operations and address emerging needs

Required competencies and certifications

• Hold a valid driving license to perform travel duties safely and legally

Preferred competencies and qualifications

• Law graduate preferred

private secretary

is

an administrative professional or civil servant who works directly for a high-ranking individual

—such as a government minister, corporate executive, or member of a royal family—to manage their confidential correspondence, schedule, and daily business.

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1

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2

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3

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Key Roles and Responsibilities

Depending on the sector they work in, their duties typically span:

• Executive Support: Managing heavy calendars, organizing travel arrangements, and screening calls or visitors.
• Confidentiality: Handling sensitive information, drafting private correspondence, and managing restricted files.
• Gatekeeping: Acting as the primary point of contact and liaison between their employer and other internal or external stakeholders. [1, 2, 3, 4]

Core Variations of the Role

1. In Government & Politics

• Role: They are typically senior civil servants who assist government ministers or politicians.
• Function: They serve as the administrative and operational backbone of a minister's office, handling policy briefings, managing parliamentary business, and ensuring the department effectively implements the minister’s decisions. For instance, the Prime Minister's Office (PMO) in Singapore maintains specific private secretaries to support heads of state. [1, 2, 3]

2. In Business & Corporate

• Role: Similar to an Executive Assistant (EA), these private secretaries support high-level corporate figures (like CEOs or Managing Directors). [1, 2]
• Function: They handle strategic administrative projects, coordinate meetings, and manage tasks related to the executive's professional and occasionally personal life. [1, 2]

3. In Royal Households

• Role: High-ranking public servants who manage the official and personal households of monarchs or royals.
• Function: They act as trusted advisors and are responsible for organizing public engagements, media coordination, and official correspondence.

Role Summary

We are seeking a responsible, professional, and reliable Personal Driver to provide safe and punctual transportation support for the director and designated family members. This role primarily supports the director’s personal transportation needs, including daily commuting, school runs, appointments, airport transfers, and other personal or business-related travel arrangements.

Key Responsibilities

* Provide safe, punctual, and professional transportation services for the director and designated family members.

* Drive the director and family members to appointments, school, airport transfers, and other assigned locations.

* Ensure children’s safety at all times.

* Support both personal and business-related transportation requirements.

* Plan routes efficiently and monitor traffic conditions.

* Maintain the vehicle in clean, safe, and good operating condition.

* Arrange vehicle servicing, maintenance, inspections, and repairs when required.

* Maintain strict confidentiality regarding schedules, travel arrangements, and personal matters.

* Comply with all Singapore traffic laws and company policies.

* Assist with ad hoc errands and assignments as required.

Requirements

* Valid Singapore Class 3 or Class 3A Driving Licence.

* Minimum 5 years of driving experience in Singapore.

* Clean driving record with no major traffic offences.

* No history of at-fault traffic accidents.

* Good knowledge of Singapore roads, school zones, and traffic regulations.

* Responsible, punctual, reliable, and professional.

* Able to communicate effectively in English.

* The role requires flexibility in working hours, including evenings, weekends, and public holidays when necessary, based on the director’s schedule.

Other Information

Rest days will be on Tuesday in the first and third weeks of each month.

The monthly salary is intended to cover the flexible work arrangements associated with this role.

Personal Assistant

Job Description

We are seeking a reliable, proactive and highly organized Personal Assistant to provide comprehensive support for both business and personal matters of the employer.

Key Responsibilities

• Manage and coordinate the employer's daily schedule, appointments and meetings.
• Handle personal and business-related errands and administrative tasks.
• Assist with travel arrangements, including flights, accommodation and itinerary planning.
• Liaise with clients, vendors and other stakeholders on behalf of the employer.
• Accompany the employer to meetings and appointments when required.
• Drive the employer safely and responsibly to various destinations.
• Ensure confidentiality and professionalism in handling sensitive information.
• Perform ad-hoc duties as assigned.

Requirements

• Possess a valid Singapore Class 3 or Class 3A driving licence.
• Comfortable driving the employer as part of daily duties.
• Willing and able to travel overseas for work when required.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Discreet, trustworthy and able to maintain confidentiality.
• Flexible with working hours and able to accommodate occasional overtime when necessary.
• Prior experience as a Personal Assistant or Executive Assistant in a similar role will be an advantage.
• Fluent in Mandarin and able to communicate comfortably with Mandarin-speaking employer.

What We Offer

• Competitive salary package.
• Opportunity to work closely with senior management.
• Dynamic and varied work environment.
• Overseas travel opportunities.

• Position : Personal / Family Driver to Chairman
• Location : Bukit Timah (Islandwide, Office at Paya Lebar)
• Working hours: 5-day work week, Monday–Friday office hours
• Salary (commensurate with experience) : Up to $3500 + AWS+ Bonus + OT + Insurance + Medical + Flexi Care
• Duration : Permanent
• Industry : Real Estate- Property development

Main Responsibilities:

• Personal driver to Chairman for official business and personal appointments
• Provide chauffeur services to Chairman’s wife and family members
• Provide chauffeur services to Chairman’s guests as and when required
• Assist with administrative or personal errands for the Chairman when required (e.g. document collection, parcel delivery, or simple purchases).
• Upkeep the cleanliness and maintenance of vehicles

• Keep track of the regular servicing of the vehicles and ensure all safety requirements are met
• Maintain punctuality
• Maintain discretion and strict confidentiality always
• Perform ad hoc duties as assigned

Requirements:

• Possess valid class 3 driving license with excellent safe driving skills and clean driving record
• Familiar with Singapore routes
• At least 2 years of relevant experience as a personal or corporate driver supporting senior management or executives is preferred.
• Good punctuality, patience, attendance and work ethic.

Email to joie@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel for more job listings and career tips!

***We DO NOT charge our candidates nor bind them with any contract.***

 Joie Chang

Deputy Consulting Director (APAC)

 Reg no.: R2090601 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Job Summary

The Executive Assistant provides high-level administrative and strategic support to senior management. This role requires strong organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

1. Executive Support

• Manage and coordinate the GM calendar, appointments, and meetings

• Prepare meeting agendas, reports, presentations, and minutes

• Screen calls, emails, and correspondence on behalf of the executive

• Act as the primary point of contact between the executive and internal/external stakeholders

2. Administrative & Operational Support

• Coordinate travel arrangements, itineraries, and accommodation

• Track and manage confidential documents and company records

• Assist in drafting business correspondence and reports

• Monitor deadlines and follow up on key action items

3. Business Coordination

• Liaise with internal departments and external partners

• Support project coordination and business initiatives

• Assist in preparing budgets, expense reports, and payment documentation

4. Confidentiality & Discretion

• Handle sensitive information with the highest level of confidentiality

• Maintain professionalism in all communications

Who You Work With

Global Consumer Financial Services (GCFS) is all about helping consumers get what they want from life. It’s a broad ambition. So, the team offer an equally wide range of services. From branch to premier banking and everything in-between. That’s a lot to get your teeth into and many career paths to follow. And you’ll be doing it all while learning from the best in an award-winning environment.

What You Do

As a Personal Wealth Manager, you will be based at one of OCBC’s Island‑wide branches, providing comprehensive, one‑stop financial advisory and banking services to customers.

Your key responsibilities include:

• Providing holistic financial advisory services through the active promotion and cross‑selling of OCBC’s full suite of bank‑approved wealth management products, including insurance, investments, Mortgage loans, unit trusts, structured deposits, and any other financial products and services approved by the Bank from time to time.

• In consultation with Branch Manager, developing monthly action plans to achieve or exceed sales targets, supporting new business growth and customer acquisition objectives

• Adopting a consultative selling approach to understand customers’ financial needs, life goals, and risk profiles, and recommending suitable solutions

• Performing account opening and any ongoing servicing for new and existing customers to deliver customer excellence, ensuring accurate documentation, timely follow‑ups, and adherence to the Bank’s policies and regulatory requirements

• Providing customer engagement and support through tele‑consulting and the servicing of walk‑in customers, as well as after‑care support, including handling customer feedback and enquiries, and responding to customers’ day‑to‑day banking and servicing needs in a timely and professional manner

• Working according to branch operating hours, and supporting roadshows, clients’ events, and attending customer appointments as required to meet business and customer engagement needs

• Proactively building and maintaining long‑term customer relationships, deepening engagement through regular reviews and relevant financial insights

Who You’ll Enjoy This Role With

You don’t need to know everything on Day 1 — that’s what training is for. What matters more is your attitude and willingness to learn.

To help you succeed in your role, you will join our structured training program during the first 6 weeks of your career with us. Thereafter you will also have at least 5 training days every year to help you further develop your career and keep your skills sharp and up-to-date with the latest developments in the industry.

As a successful Personal Wealth Manager, you will have the option to take your career forward by either pursuing our Management Route, on the path of becoming a Branch Manager one day, or the Sales Route, growing into a Senior Relationship Manager working with premier private clients. Plus, as a top performer, you will be invited to trips, visiting great locations across the world from Paris, Barcelona to London and many more.

Who you are

• Preferably has a Degree or a Diploma with at least 2 years of relevant retail banking sales experience.
• Fresh grads are welcome to apply.
• Results-oriented go-getter who works well under pressure.
• Prepared to have flexible working hours that may include working on weekends.
• Candidates with more than 2 years of relevant financial advisory experiences and proven sales records will be considered for Senior Personal Wealth Manager position.

This role is suited for you if you:

• Are curious about financial planning or wealth management
• Enjoy speaking with people and building rapport over the phone
• Comfortable working in one of OCBC’s branches, serving and assisting customers to deliver service excellence, and deliver KPIs through holistic financial advisory
• Take pride in doing your work well and improving over time
• Are open to flexible working hours, including some weekends for events when required

What We Offer

• Competitive base salary
• A comprehensive suite of holistic and flexible benefits to support different lifestyles
• Industry‑leading learning and professional development opportunities
• Strong emphasis on employee wellbeing, growth, and career aspirations
• Opportunities to contribute to meaningful community initiatives

At OCBC, we care for our people as much as we care for our customers—supporting you every step of your career journey.

Who You Work With

Global Consumer Financial Services (GCFS) is all about helping consumers get what they want from life. It’s a broad ambition. So, the team offer an equally wide range of services. From branch to premier banking and everything in-between. That’s a lot to get your teeth into and many career paths to follow. And you’ll be doing it all while learning from the best in an award-winning environment.

What You Do

As a Senior Personal Wealth Manager, you will be based at one of OCBC’s Island‑wide branches, providing comprehensive, one‑stop financial advisory and banking services to customers.

Your key responsibilities include:

• Providing holistic financial advisory services through the active promotion and cross‑selling of OCBC’s full suite of bank‑approved wealth management products, including insurance, investments, Mortgage loans, unit trusts, structured deposits, and any other financial products and services approved by the Bank from time to time.

• In consultation with Branch Manager, developing monthly action plans to achieve or exceed sales targets, supporting new business growth and customer acquisition objectives

• Adopting a consultative selling approach to understand customers’ financial needs, life goals, and risk profiles, and recommending suitable solutions

• Performing account opening and any ongoing servicing for new and existing customers to deliver customer excellence, ensuring accurate documentation, timely follow‑ups, and adherence to the Bank’s policies and regulatory requirements

• Providing customer engagement and support through tele‑consulting and the servicing of walk‑in customers, as well as after‑care support, including handling customer feedback and enquiries, and responding to customers’ day‑to‑day banking and servicing needs in a timely and professional manner

• Working according to branch operating hours, and supporting roadshows, clients’ events, and attending customer appointments as required to meet business and customer engagement needs

• Proactively building and maintaining long‑term customer relationships, deepening engagement through regular reviews and relevant financial insights

Who You’ll Enjoy This Role With

You don’t need to know everything on Day 1 — that’s what training is for. What matters more is your attitude and willingness to learn.

To help you succeed in your role, you will join our structured training program during the first 6 weeks of your career with us. Thereafter you will also have at least 5 training days every year to help you further develop your career and keep your skills sharp and up-to-date with the latest developments in the industry.

As a successful Personal Wealth Manager, you will have the option to take your career forward by either pursuing our Management Route, on the path of becoming a Branch Manager one day, or the Sales Route, growing into a Senior Relationship Manager working with premier private clients. Plus, as a top performer, you will be invited to trips, visiting great locations across the world from Paris, Barcelona to London and many more.

Who you are

• Preferably has a Degree or a Diploma with at least 2 years of relevant retail banking sales experience.
• Results-oriented go-getter who works well under pressure.
• Prepared to have flexible working hours that may include working on weekends.
• Candidates with more than 2 years of relevant financial advisory experiences and proven sales records will be considered for Senior Personal Wealth Manager position.

This role is suited for you if you:

• Are curious about financial planning or wealth management
• Enjoy speaking with people and building rapport over the phone
• Comfortable working in one of OCBC’s branches, serving and assisting customers to deliver service excellence, and deliver KPIs through holistic financial advisory
• Take pride in doing your work well and improving over time
• Are open to flexible working hours, including some weekends for events when required

What We Offer

• Competitive base salary
• A comprehensive suite of holistic and flexible benefits to support different lifestyles
• Industry‑leading learning and professional development opportunities
• Strong emphasis on employee wellbeing, growth, and career aspirations
• Opportunities to contribute to meaningful community initiatives

At OCBC, we care for our people as much as we care for our customers—supporting you every step of your career journey.

Job Responsibilities

• Provide secretarial support to the Department Head by managing a hectic schedule, making business travel arrangements and expenses claims, and providing coordination work for internal/external events and programs.

• Create and update records and databases with personnel, financial and other data

• Submit timely reports and prepare presentations/proposals as assigned

• Building relationships with key internal and external customers

• Maintaining of office systems and ensure proper filing of all documents

• Timely processing of purchase orders, invoices and expense claims

• Other ad-hoc duties as assigned by the Immediate Supervisor / Management.
  

Job Requirements

• Diploma or Bachelor's degree in a relevant field

• 3 years of relevant working experience

• Strong time management and organization skills

• Professional communication skills - both written and spoken

• Proficient in MS Excel, Word, Powerpoint & Outlook

• Meticulous & patient in executing the work given

• Independent, diligent, meticulous and highly motivated with excellent team spirit.

Role Overview

The Personal Assistant provides dedicated personal, administrative, and lifestyle support to the Directors, ensuring the smooth management of professional and personal commitments. This role requires exceptional discretion, strong organizational skills, flexibility, and the ability to anticipate needs in a fast-paced environment.

Acting as a trusted partner, the Personal Assistant coordinates daily activities, manages complex arrangements, and supports business, household, and lifestyle requirements.

Responsibilities

1. Calendar & Schedule Management

• Manage appointments, meetings, and personal engagements
• Prioritize schedules and resolve conflicts efficiently

2. Travel & Lifestyle Coordination

• Arrange domestic and international travel, including flights, visas, accommodations, and transportation
• Prepare itineraries and oversee travel logistics

3. Personal & Household Management

• Coordinate household staff and service providers
• Oversee property maintenance and household operations
• Manage personal errands, purchases, and gift sourcing
• Support family-related activities and arrangements

4. Business & Administrative Support

• Prepare correspondence, reports, and administrative documents
• Manage emails, calls, and communications on behalf of the Directors
• Attend meetings, record minutes, and follow up on action items
• Liaise with business partners, advisors, and stakeholders

5. Event & Social Planning

• Organize private and corporate events
• Coordinate venues, vendors, guest lists, and event logistics

6. Financial & Asset Coordination

• Assist with expense tracking, bill payments, and budget monitoring
• Coordinate with accountants, legal advisors, and wealth managers
• Support administrative matters relating to investments and assets, including liaison with private bankers

7. Tax & Records Administration

• Prepare and submit personal tax filings through the IRAS myTax Portal within statutory deadlines
• Compile and maintain financial records, including IR8A statements, rental income details, and investment documentation
• Identify applicable tax reliefs, rebates, and optimization opportunities
• Act as the primary contact for IRAS correspondence and assessment reviews
• Maintain accurate, secure, and confidential financial records

8. Confidentiality & Risk Management

• Handle sensitive personal and business information with strict confidentiality
• Maintain professionalism, privacy, and discretion at all times
• Respond effectively to urgent matters and changing priorities

Requirements / Qualifications

• Minimum 3–5 years of experience supporting senior executives or high-net-worth individuals
• Experience in private households, family offices, or luxury service environments preferred
• Proficient in Microsoft Office, scheduling systems, and communication tools
• Ability to manage multiple priorities and work under pressure

Core Competencies & Skills

• Excellent organizational and time management skills
• High level of discretion and confidentiality
• Strong communication and interpersonal abilities
• Proactive mindset with strong problem-solving skills
• Flexibility to support outside regular business hours when required
• Ability to perform effectively in dynamic environments

Personal Attributes

• Professional, polished, and service-oriented
• Reliable, trustworthy, and detail-focused
• Calm and composed when handling urgent matters
• Strong emotional intelligence and cultural awareness
• High level of ownership, accountability, and initiative