Total 13 office administrator job vacancies in Singapore

We are looking for a responsible and motivated Office Administrator /Office Assistant to support daily administrative and office operations.

Key Responsibilities

1. Administrative & Office Support:

•Assist in daily office administrative tasks and general office operations.

•Handle phone calls, emails, courier arrangements, and document distribution.

•Support filing and organization of physical and digital documents.

2. Documentation & Data Entry:

•Assist in preparing quotations, invoices, purchase orders, and other documents.

•Perform data entry and maintain accurate records.

•Support document checking, scanning, and archiving.

3. Finance & Admin Assistance:

•Assist with basic billing administration and payment follow-ups.

•Help prepare simple reports and administrative summaries.

•Support coordination with internal teams and vendors.

4. Help coordinate meetings, internal activities, and company events.

•Support office supply management.

5. Learning & Support Tasks:

•Perform ad-hoc tasks as assigned by supervisors.

•Learn company procedures, office systems .

Requirements:

•Currently pursuing Diploma or Bachelor’s Degree in Business Administration, Management, Accounting, Marketing or related fields.

•Basic knowledge of Microsoft Office (Word, Excel).

•Good communication skills in English.

•Responsible, detail-oriented, and Able to work well in a team.

Perks & Benefits

• Nearby public transport
• Central location
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Open culture
• Personal development opportunities

我們正在尋找一位認真負責、積極主動的辦公室行政人員/辦公室助理，以協助日常行政和辦公室運作。

主要職責

1. 行政及辦公支援：

•協助處理日常辦公室行政事務及一般辦公室營運工作。

•處理電話、電子郵件、快遞安排和文件分發。

•協助整理歸檔紙本及電子文件。

2. 文件編制與資料輸入：

•協助準備報價單、發票、採購訂單和其他文件。

•進行資料輸入並保持準確的記錄。

•支援文件檢查、掃描和歸檔。

3. 財務及行政協助：

•協助進行基本的帳單管理和付款跟進。

•協助準備簡單的報告和行政摘要。

•協助與內部團隊和供應商進行協調。

4. 協助協調會議、內部活動和公司活動。

•協助辦公用品管理。

5. 學習與支援任務：

•執行主管指派的臨時任務。

•學習公司流程、辦公室系統。

要求：

•目前正在攻讀工商管理、管理、會計、行銷或相關領域的文憑或學士學位。

•具備微軟辦公室軟體（Word、Excel）的基本知識。

•良好的英語溝通能力。

•責任感強，注重細節，並且能夠很好地與團隊合作。

福利待遇

• 附近公共交通
• 中心位置
• 休閒著裝要求
• 免費小吃/歡樂時光
• 定期團隊活動
• 開放文化
• 個人發展機會

Responsibilities:

• Provide administrative support to project managers and teams
• Coordinate project schedules, meetings, and documentation
• Prepare and maintain project records, contracts, and correspondence
• Liaise with internal departments to ensure smooth project coordination
• Assist in procurement processes and vendor coordination
• Ensure compliance with company policies, procedures, and project requirements
• Handle ad-hoc administrative tasks as assigned

Requirements:

• Diploma or Degree in Business Administration, Project Management, or related field
• Minimum 3 years of relevant working experience, preferably in project coordination or administration
• Strong organizational and time management skills
• Good communication and interpersonal skills
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Ability to multitask and work effectively under pressure
• Strong attention to detail with good problem-solving skills

Perks & Benefits

• Supportive, collaborative, and positive work environment.
• Stable organization with long-term career growth opportunities.

Supply Chain Administrator (Engineering & Operations)

The Colgate-Palmolive Smile:

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions!

If you are a highly organized, proactive professional who loves keeping things running smoothly, we want you on our team. As our Supply Chain Administrator, you will be the operational backbone of our Engineering and Supply Chain teams at the manufacturing plant.

What You Will Do (Roles & Responsibilities):

Inventory & Engineering Store Command

• Own the Spare Parts Lifecycle: Manage the end-to-end spare parts inventory, including the creation and inventorization of new parts and the seamless replenishment of existing stock.
• Keep the Lines Running: Step in as the hero to assist with engineering store operations (spare part dispensing, system posting, and new part creation) during the storekeeper's absence.
• Stock Integrity: Actively assist in engineering stock counts to ensure 100% inventory accuracy.

Strategic Procurement & Vendor Management

• Drive the Purchasing Process: Issue and manage Purchase Orders (both blanket and non-blanket) for day-to-day engineering operations, keeping our Ariba tracking files perfectly updated.
• Vendor Sourcing & Negotiation: Source Request for Quotations (RFQs) and negotiate with both existing and new vendors to get the best value.
• Global Logistics: Arrange carriers and transporters for overseas spare part deliveries, tracking them from the supplier’s door to our receiving bay.
• Financial Accuracy: Execute accurate Goods Receipt (GR) processes and relentlessly track PO approvals, sending friendly reminders to approvers to prevent bottlenecks.

Compliance & Sustainability Support

• Environmental Operations: Play a key role in our sustainability efforts by conducting daily updates on our Wastewater Treatment Plant (WWTP) operations and managing the replenishment of WWTP and DI chemicals.
• Regulatory Reporting: Ensure we meet government standards by submitting accurate, weekly Department of Environment (DOE) reports via the MDMR system.

Cross-Functional Collaboration

• Partner directly with Project Engineers to facilitate seamless PO issuance and project support.
• Assist our Facility Engineer with CEB (Central Electricity Board) management, handling corresponding POs and GR processes.
• Assist in finance related activities as and when required, deemed appropriate and required by the Financial Controller or Business Partner.

Who We Are Looking For (Requirements):

• Experience: 2 to 3 years of hands-on experience as an engineering/spare parts administrator or supply chain admin within the manufacturing industry. (FMCG/Consumer Goods manufacturing experience will give you a major advantage!)
• Education: At least a Diploma in Manufacturing, Supply Chain, Logistics, Business Administration, International Business, or any other related studies. SPM certificate holders with at least 5 years’ relevant working experience similar to that of the job description above will be considered as well.
• Communication: Excellent proficiency in both written and spoken English and Bahasa Malaysia to communicate effectively with vendors and internal teams.
• Tech-Savvy: You are highly proficient with computers, spreadsheets, and slide presentations. Experience navigating the Google Workspace environment (Docs, Sheets, Slides) is a fantastic added advantage.
• The "It" Factor: You are detail-oriented, highly organized, and thrive in a fast-paced environment where your work directly impacts the success of the manufacturing floor.

Why Colgate?

Join a company that lives by its values, champions experimentation, and promotes authenticity. Give your career a reason to smile... every single day!

Perks & Benefits

• Nearby public transport
• Central location
• Medical insurance
• Personal leave
• Open culture
• Dental insurance

Qualification and requirements :

• Qualification (Diploma or Degree) in Business studies/Economics/Sales or a related field. Fresh graduates are also encouraged to apply.
• At least 1 - 2 years of related working experience in after sales/customer service/business development would be an asset.
• Must have excellent communication, interpersonal and organisational skills.
• Ability to build strong client relationships and ensure high levels of customer satisfaction.
• Must be able to communicate and co-ordinate well with the team and other related Departments in order to provide efficient service and support to clients.
• Must be organised and proficient in handling administrative and logistics duties relating to receiving and delivery of the Company’s products.
• Proficient in Microsoft applications (Word, Excel, Powerpoint, Outlook).
• Language proficiency (English, Bahasa Malaysia and any other language).
• Must have a valid driving license and must be willing to travel frequently on work assignments as required.

Job responsibilities :

• Responsible for handling all administrative tasks and logistics relating to instrument calibration, service and repair, service contract, system maintenance and others.
• Need to work closely with the Engineering Lab team on after sales service and support.
• Follow up diligently with clients on instrument/product pick-ups and delivery for service and calibration.
• Responds to complaints and enquiries, evaluates and analyses problems and gives cost effective feedback and solutions.
• Arranges logistics for pick-ups and delivery.
• Records, update and compiles weekly work progress reports on instrument servicing.
• Handles customer satisfaction surveys.
• Any other related duties outside the scope outlined.
• If you are passionate and committed in your chosen field of work, and are seeking a new challenge in your career, write in to us at Lighthouse Worldwide Solutions Malaysia.

We provide :

• Good training opportunities and exposure locally and abroad.
• Competitive remuneration package, benefits and incentives, inclusive of attractive commission.
• Exciting company trips locally and abroad.
• Open and collaborative work culture with a strong focus on quality and customer satisfaction.

Perks & Benefits

• EPF
• Socso
• EIS

支援銷售團隊並確保高效的銷售流程。

A) 主要職責

• 訂單處理：輸入、核實和管理客戶訂單，確保價格、產品詳情和交貨時間表的準確性。
• 客戶支援：作為客戶諮詢的主要聯絡人，負責處理訂單狀態、交貨和帳單問題。
• 資料庫管理：維護和更新客戶記錄和CRM系統，以確保資料完整性。
• 協調：與物流、財務和行銷等內部部門合作，以確保及時完成訂單和順利營運。
• 文件整理：整理合約、發票、報價單和其他銷售相關文件，以便進行記錄和審計。

B) 必備技能和資格

• 注重細節：確保訂單、報告和客戶記錄的準確性。
• CRM和軟體熟練程度：具備客戶關係管理系統和銷售軟體的使用經驗。
• 問題解決能力：能夠解決與銷售流程或客戶服務相關的問題。
• 團隊合作與適應能力：與銷售團隊有效協作，並適應不斷變化的優先事項。

C) 職業級別

• 初級銷售管理員：主要負責基本訂單輸入、客戶諮詢和記錄維護。
• 高階銷售主管：負責處理複雜的客戶問題、銷售報告，並可能領導流程改善或協調大型專案。

福利待遇

• 附近公共交通
• 醫療保險
• 個人休假
• 有薪培訓和發展

Grow your administrative and sales career with a leading refrigeration part supplier offering competitive pay and work-life balance.

Responsibilities :

• Answer incoming phone calls.
• Provide necessary support to the Sales Team.
• Respond to customers’ inquiries on Company products.
• Perform data entry, sales order, and follow-up the shipment.

Requirements :

• The candidate must possess at least a SPM/Diploma.
• Fresh graduates are encourage to apply.
• At least 2years of working experience.
• Basic computer knowledge.
• Willing to learn attitude.
• Training will be provided.
• Good command of spoken/written English & Mandarin.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities
• Bonus & Yearly Increment
• Medical Claim
• EPF / SOCSO / EIS / PCB / Annual Leave / Medical Leave

資格和要求：

• 持有商業研究/經濟學/銷售或相關領域的文憑或學位。我們也歡迎應屆畢業生申請。
• 具備1-2年售後/客戶服務/業務拓展相關工作經驗者優先考慮。
• 必須具備優秀的溝通能力、人際溝通能力和組織能力。
• 能夠建立牢固的客戶關係並確保客戶高度滿意。
• 必須能夠與團隊和其他相關部門進行良好的溝通和協調，以便為客戶提供高效的服務和支援。
• 必須具備良好的組織能力和熟練的物流管理技能，能夠勝任公司產品收出貨的相關行政和物流工作。
• 精通微軟辦公室軟體（Word、Excel、PowerPoint、Outlook）。
• 語言能力（英語、馬來語和任何其他語言）。
• 必須持有有效的駕駛執照，並且願意根據工作需求經常出差。

工作職責：

• 負責處理與儀器校準、維修、服務合約、系統維護等相關的全部行政任務和後勤工作。
• 需要與工程實驗室團隊緊密合作，提供售後服務與支援。
• 認真跟進客戶對儀器/產品的取送情況，以便進行維修和校準。
• 回應投訴和諮詢，評估和分析問題，並提供具有成本效益的回饋和解決方案。
• 安排取貨和送貨的物流事宜。
• 記錄、更新並彙總儀器維修的每週工作進度報告。
• 負責客戶滿意度調查。
• 除上述範圍外，其他任何相關職責。
• 如果您對所選的工作領域充滿熱情和投入，並且正在尋求職業生涯中的新挑戰，請聯絡 Lighthouse Worldwide Solutions Malaysia。

我們提供：

• 良好的培訓機會和國內外歷練機會。
• 具競爭力的薪酬方案、福利和激勵措施，包括優厚的佣金。
• 精彩的公司旅行，涵蓋國內和國外。
• 開放協作的工作文化，高度重視品質與顧客滿意度。

福利待遇

• 僱員公積金
• 社會保險機構
• 環境影響評價

供應鏈管理員（工程與營運）

高露潔棕欖微笑：

你想每天帶著笑容來上班，帶著笑容離開嗎？在這些笑容之間，你的一天將在一個全球化的組織中工作，不斷學習和協作，進行啟發性的討論，並做出有意義的貢獻！

如果您是一位做事條理清晰、積極主動，並且熱愛把控效率的專業人士，我們誠摯邀請您加入我們的團隊。作為我們的供應鏈管理員，您將成為我們製造工廠工程和供應鏈團隊的營運支柱。

您的工作內容（角色與職責）：

庫存與工程倉庫司令部

• 掌控備件生命週期：管理端到端的備件庫存，包括新零件的創建和庫存管理以及現有庫存的無縫補充。
• 保持生產線運作：在倉庫管理員不在時，挺身而出協助工程倉庫運作（備件發放、系統發布和新零件創建）。
• 庫存完整性：積極協助進行庫存盤點，以確保庫存準確率達到 100%。

策略採購與供應商管理

• 推動採購流程：簽發和管理日常工程營運的採購訂單（包括總括訂單和非總括訂單），保持我們的 Ariba 追蹤文件完全更新。
• 供應商尋源與談判：尋找詢價單 (RFQ)，並與現有供應商和新供應商進行談判，以獲得最佳價值。
• 全球物流：安排承運商和運輸商進行海外備件交付，從供應商處到我們的收貨區進行追蹤。
• 財務準確性：執行準確的收貨 (GR) 流程，並持續追蹤採購訂單審批，向審核者發送友善提醒，以防止瓶頸。

合規與永續發展支持

• 環境運作：透過每日更新污水處理廠 (WWTP) 的運作情況並管理污水處理廠和去離子 (DI) 化學品的補充，在我們的永續發展工作中發揮關鍵作用。
• 監管報告：透過 MDMR 系統提交準確的每週環境部 (DOE) 報告，確保我們符合政府標準。

跨職能協作

• 直接與專案工程師合作，以促進採購訂單的順利簽發和專案支援。
• 協助我們的設施工程師進行 CEB（中央電力局）管理，處理相應的採購訂單和收貨流程。
• 根據財務總監或業務夥伴的指示，在需要時協助進行財務相關活動。

我們正在尋找的人才（要求）：

• 經驗：2至3年製造業工程/備件管理員或供應鏈管理員的實際工作經驗。 （快速消費品/消費品製造行業經驗將是極大的優勢！）
• 教育背景：至少持有製造、供應鏈、物流、工商管理、國際商務或任何其他相關專業的文憑。持有SPM證書且擁有至少5年與上述職位說明類似的工作經驗者亦可考慮。
• 溝通能力：具備優秀的英語和馬來語書面及口語能力，能夠與供應商和內部團隊進行有效溝通。
• 技術純熟：您精通電腦、電子表格和投影片製作。熟悉 Google Workspace 環境（文件、表格、投影片）的使用將是極大的加分項。
• 關鍵因素：你注重細節，組織能力強，並且能夠在快節奏的環境中茁壯成長，因為你的工作會直接影響生產車間的成功。

為什麼選擇高露潔？

加入一家秉持價值觀、鼓勵創新、倡導真誠的公司。讓你的職業生涯每天都充滿笑容！

福利待遇

• 附近公共交通
• 中心位置
• 醫療保險
• 個人休假
• 開放文化
• 牙科保險

加入領先的冷凍零件供應商，發展您的行政和銷售事業，公司提供具有競爭力的薪資和工作生活平衡。

職責：

• 接聽來電。
• 為銷售團隊提供必要的支援。
• 回答客戶關於公司產品的諮詢。
• 進行資料輸入、銷售訂單處理，並跟進出貨情況。

要求 ：

• 應徵者必須至少擁有SPM/文憑。
• 歡迎應屆畢業生申請。
• 至少2年工作經驗。
• 具備基本的電腦知識。
• 樂於學習的態度。
• 我們將提供培訓。
• 具備良好的英語和普通話口語/寫作能力。

福利待遇

• 個人休假
• 開放文化
• 個人發展機會
• 獎金和年度加薪
• 醫療索賠
• 公積金/社保/就業保險/工傷保險/年假/病假

DXN Holdings Bhd is listed on Main Board of Bursa Malaysia (Code 5318), in Business since 1993. DXN Holdings Bhd is the investment holdings and management company of DXN Group. Based in Malaysia, with worldwide operations of 79 subsidiaries across 48 countries.

DXN is principally involved in the sales of health-oriented and wellness consumer products through a direct selling model. It operates a vertically integrated production facilities, right from research and development to cultivation, manufacturing, and distribution. DXN's other business activities that primarily serve to support their core business include conducting laboratory testing services for third parties, offering of lifestyle products, and operating cafe.

Under its massive expansion programme, we are currently looking for a diligent and experienced Senior Reservation & Front Office Executive with the opportunity to develop a professional future career growth within the group to be based at Jitra, Kedah.

Responsibilities :

• To oversee reservation operations for CV2 Accommodation including OTA platforms, online booking channels, and Property Management System (PMS). The role ensures efficient handling of reservations, proper room inventory management, and provides operational support to the Front Office including guest check-in, check-out, booking creation, and payment transactions while working closely with the Front Office and Marketing teams to maximize room occupancy and guest satisfaction.

Requirements :

1) Reservation Management

• Manage all accommodation reservations including direct bookings, online bookings, and OTA channels to ensure accuracy, proper room allocation, and optimal occupancy levels.

2) OTA & Online Channel Management

• Administer OTA platforms and online booking channels by updating room inventory, rates, availability, and promotional campaigns in coordination with the Marketing Department.

3) Property Management System (PMS) Administration

• Maintain accurate reservation records within the PMS including booking creation, modifications, cancellations, and reservation tracking.

4) Front Office Operational Support

• Perform Front Office duties when required including guest check-in, check-out, reservation creation, payment transactions, and responding to guest inquiries.

5) Inventory & Booking Monitoring

• Monitor room availability and booking trends to avoid overbooking and ensure proper utilization of accommodation units.

6) Guest Service & Issue Resolution

• Handle reservation-related inquiries and assist in resolving booking issues or guest complaints professionally.

7) Reporting & Reservation Analysis

• Prepare reservation reports, booking summaries, OTA performance reports, and occupancy statistics for management review.

8) Weekly and Monthly Reporting

• Prepare weekly and monthly reports on total revenue, reservation performance, and booking statistics for each OTA platform for management review.

9) Cross Department Coordination

• Work closely with the Front Office team to ensure smooth guest arrival and departure operations, and coordinate with the Marketing Department to support promotions, campaigns, and online booking strategies.

Perks & Benefits

• Employee equity
• Open culture
• Personal development opportunities

DXN Holdings Bhd 在馬來西亞證券交易所主機板上市（股票代號：5318），自 1993 年開始營運。 DXN Holdings Bhd 是 DXN 集團的投資控股和管理公司。公司總部位於馬來西亞，在全球 48 個國家擁有 79 家子公司。

DXN主要透過直銷模式銷售健康養生類消費品。本公司擁有垂直整合的生產設施，涵蓋從研發、種植、生產到分銷的各個環節。 DXN的其他業務活動主要服務於其核心業務，包括為第三方提供實驗室檢測服務、銷售生活方式產品以及經營咖啡館。

在我們大規模擴張計劃的背景下，我們目前正在尋找一位勤奮且經驗豐富的資深預訂及前台主管，並提供在集團內發展專業未來職業發展的機會，工作地點位於吉打州日得拉。

職責：

• 負責CV2住宿的預訂運營，包括OTA平台、線上預訂管道和酒店管理系統（PMS）。該職位確保高效處理預訂、妥善管理客房庫存，並為前台提供營運支持，包括客人入住、退房、創建預訂和支付交易。同時，該職位還需與前台和行銷團隊緊密合作，以最大限度地提高客房入住率和客人滿意度。

要求 ：

1）預訂管理

• 管理所有住宿預訂，包括直接預訂、線上預訂和OTA管道，以確保準確性、合理的房間分配和最佳入住率。

2) OTA 和線上通路管理

• 與行銷部協調，管理OTA平台和線上預訂管道，更新客房庫存、價格、可用性和促銷活動。

3）物業管理系統（PMS）管理

• 在飯店管理系統 (PMS) 中維護準確的預訂記錄，包括預訂建立、修改、取消和預訂追蹤。

4）前台營運支持

• 根據需要履行前台職責，包括客人入住、退房、建立預訂、支付交易和回覆客人諮詢。

5）庫存和預訂監控

• 監控房間供應狀況和預訂趨勢，避免超額預訂，確保住宿單位得到合理利用。

6）客戶服務與問題解決

• 處理與預訂相關的諮詢，並專業地協助解決預訂問題或客人投訴。

7）報告與預訂分析

• 準備預約報告、預訂摘要、OTA業績報告和入住率統計數據，供管理層審核。

8）週報和月報

• 準備各OTA平台每周和每月的總收入、預訂表現和預訂統計數據報告，供管理層審核。

9）跨部門協調

• 與前台團隊緊密合作，確保客人順利抵達和離開，並與行銷部門協調，以支援促銷、活動和線上預訂策略。

福利待遇

• 員工權益
• 開放文化
• 個人發展機會

Production Clerk & Shift Administrator

The Colgate-Palmolive Smile:

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions!

If you thrive in a fast-paced environment and take pride in keeping things organized, accurate, and running on time, we want you on our team. As our Production Clerk & Shift Administrator, you will be the crucial link between our physical manufacturing floor and our digital systems. You are the operational heartbeat that ensures our production teams have the exact data, schedules, and materials they need to succeed every single shift!

What You Will Do (Roles & Responsibilities):

 Digital Production & Systems Control

• System Master: Take charge of critical data entry across our core manufacturing systems, including SAP, OPERA, and QI, ensuring all production metrics are logged with 100% accuracy.
• Production Scheduling: Assist in organizing and maintaining production schedules so our factory lines run seamlessly without interruption.

Reporting & Material Reconciliation

• The Daily Pulse: Prepare and distribute the Daily Operation Report, giving plant leadership a clear snapshot of our manufacturing performance.
• Shiftly Audits: Perform critical shift-by-shift reconciliations of packaging and raw materials. You will be our first line of defense in spotting variances and ensuring material accuracy.
• Receiving Tracking: Closely monitor, track, and document all daily receiving activities so the production floor never runs out of what they need.

The Cross-Functional Hub

• Information Relay: Act as the central communication hub on the floor. You will actively provide accurate data, reports, and updates to cross-functional departments (like Quality, Warehouse, and Engineering) to keep everyone aligned.

Who We Are Looking For (Requirements):

• Education: A minimum of an SPM or Diploma qualification.
• Experience: Proven experience working as a data entry clerk or in an administrative role, preferably within a fast-paced or manufacturing environment.
• Tech-Savvy: You are highly comfortable with computers and data entry. (Bonus points: If you have prior experience using SAP, you will have a major advantage!)
• The "It" Factor: You have a keen eye for detail, you love making the numbers balance, and you communicate clearly and confidently with team members across different departments.

Why Colgate?

Join a company that lives by its values, champions experimentation, and promotes authenticity. Give your career a reason to smile... every single day!