Total 204 Others administrator job vacancies in Singapore

Responsibilities:

• Provide administrative support to project managers and teams
• Coordinate project schedules, meetings, and documentation
• Prepare and maintain project records, contracts, and correspondence
• Liaise with internal departments to ensure smooth project coordination
• Assist in procurement processes and vendor coordination
• Ensure compliance with company policies, procedures, and project requirements
• Handle ad-hoc administrative tasks as assigned

Requirements:

• Diploma or Degree in Business Administration, Project Management, or related field
• Minimum 3 years of relevant working experience, preferably in project coordination or administration
• Strong organizational and time management skills
• Good communication and interpersonal skills
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Ability to multitask and work effectively under pressure
• Strong attention to detail with good problem-solving skills

Perks & Benefits

• Supportive, collaborative, and positive work environment.
• Stable organization with long-term career growth opportunities.

We are looking for a responsible and motivated Office Administrator /Office Assistant to support daily administrative and office operations.

Key Responsibilities

1. Administrative & Office Support:

•Assist in daily office administrative tasks and general office operations.

•Handle phone calls, emails, courier arrangements, and document distribution.

•Support filing and organization of physical and digital documents.

2. Documentation & Data Entry:

•Assist in preparing quotations, invoices, purchase orders, and other documents.

•Perform data entry and maintain accurate records.

•Support document checking, scanning, and archiving.

3. Finance & Admin Assistance:

•Assist with basic billing administration and payment follow-ups.

•Help prepare simple reports and administrative summaries.

•Support coordination with internal teams and vendors.

4. Help coordinate meetings, internal activities, and company events.

•Support office supply management.

5. Learning & Support Tasks:

•Perform ad-hoc tasks as assigned by supervisors.

•Learn company procedures, office systems .

Requirements:

•Currently pursuing Diploma or Bachelor’s Degree in Business Administration, Management, Accounting, Marketing or related fields.

•Basic knowledge of Microsoft Office (Word, Excel).

•Good communication skills in English.

•Responsible, detail-oriented, and Able to work well in a team.

Perks & Benefits

• Nearby public transport
• Central location
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Open culture
• Personal development opportunities

我們正在尋找一位認真負責、積極主動的辦公室行政人員/辦公室助理，以協助日常行政和辦公室運作。

主要職責

1. 行政及辦公支援：

•協助處理日常辦公室行政事務及一般辦公室營運工作。

•處理電話、電子郵件、快遞安排和文件分發。

•協助整理歸檔紙本及電子文件。

2. 文件編制與資料輸入：

•協助準備報價單、發票、採購訂單和其他文件。

•進行資料輸入並保持準確的記錄。

•支援文件檢查、掃描和歸檔。

3. 財務及行政協助：

•協助進行基本的帳單管理和付款跟進。

•協助準備簡單的報告和行政摘要。

•協助與內部團隊和供應商進行協調。

4. 協助協調會議、內部活動和公司活動。

•協助辦公用品管理。

5. 學習與支援任務：

•執行主管指派的臨時任務。

•學習公司流程、辦公室系統。

要求：

•目前正在攻讀工商管理、管理、會計、行銷或相關領域的文憑或學士學位。

•具備微軟辦公室軟體（Word、Excel）的基本知識。

•良好的英語溝通能力。

•責任感強，注重細節，並且能夠很好地與團隊合作。

福利待遇

• 附近公共交通
• 中心位置
• 休閒著裝要求
• 免費小吃/歡樂時光
• 定期團隊活動
• 開放文化
• 個人發展機會

Supply Chain Administrator (Engineering & Operations)

The Colgate-Palmolive Smile:

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions!

If you are a highly organized, proactive professional who loves keeping things running smoothly, we want you on our team. As our Supply Chain Administrator, you will be the operational backbone of our Engineering and Supply Chain teams at the manufacturing plant.

What You Will Do (Roles & Responsibilities):

Inventory & Engineering Store Command

• Own the Spare Parts Lifecycle: Manage the end-to-end spare parts inventory, including the creation and inventorization of new parts and the seamless replenishment of existing stock.
• Keep the Lines Running: Step in as the hero to assist with engineering store operations (spare part dispensing, system posting, and new part creation) during the storekeeper's absence.
• Stock Integrity: Actively assist in engineering stock counts to ensure 100% inventory accuracy.

Strategic Procurement & Vendor Management

• Drive the Purchasing Process: Issue and manage Purchase Orders (both blanket and non-blanket) for day-to-day engineering operations, keeping our Ariba tracking files perfectly updated.
• Vendor Sourcing & Negotiation: Source Request for Quotations (RFQs) and negotiate with both existing and new vendors to get the best value.
• Global Logistics: Arrange carriers and transporters for overseas spare part deliveries, tracking them from the supplier’s door to our receiving bay.
• Financial Accuracy: Execute accurate Goods Receipt (GR) processes and relentlessly track PO approvals, sending friendly reminders to approvers to prevent bottlenecks.

Compliance & Sustainability Support

• Environmental Operations: Play a key role in our sustainability efforts by conducting daily updates on our Wastewater Treatment Plant (WWTP) operations and managing the replenishment of WWTP and DI chemicals.
• Regulatory Reporting: Ensure we meet government standards by submitting accurate, weekly Department of Environment (DOE) reports via the MDMR system.

Cross-Functional Collaboration

• Partner directly with Project Engineers to facilitate seamless PO issuance and project support.
• Assist our Facility Engineer with CEB (Central Electricity Board) management, handling corresponding POs and GR processes.
• Assist in finance related activities as and when required, deemed appropriate and required by the Financial Controller or Business Partner.

Who We Are Looking For (Requirements):

• Experience: 2 to 3 years of hands-on experience as an engineering/spare parts administrator or supply chain admin within the manufacturing industry. (FMCG/Consumer Goods manufacturing experience will give you a major advantage!)
• Education: At least a Diploma in Manufacturing, Supply Chain, Logistics, Business Administration, International Business, or any other related studies. SPM certificate holders with at least 5 years’ relevant working experience similar to that of the job description above will be considered as well.
• Communication: Excellent proficiency in both written and spoken English and Bahasa Malaysia to communicate effectively with vendors and internal teams.
• Tech-Savvy: You are highly proficient with computers, spreadsheets, and slide presentations. Experience navigating the Google Workspace environment (Docs, Sheets, Slides) is a fantastic added advantage.
• The "It" Factor: You are detail-oriented, highly organized, and thrive in a fast-paced environment where your work directly impacts the success of the manufacturing floor.

Why Colgate?

Join a company that lives by its values, champions experimentation, and promotes authenticity. Give your career a reason to smile... every single day!

Perks & Benefits

• Nearby public transport
• Central location
• Medical insurance
• Personal leave
• Open culture
• Dental insurance

支援銷售團隊並確保高效的銷售流程。

A) 主要職責

• 訂單處理：輸入、核實和管理客戶訂單，確保價格、產品詳情和交貨時間表的準確性。
• 客戶支援：作為客戶諮詢的主要聯絡人，負責處理訂單狀態、交貨和帳單問題。
• 資料庫管理：維護和更新客戶記錄和CRM系統，以確保資料完整性。
• 協調：與物流、財務和行銷等內部部門合作，以確保及時完成訂單和順利營運。
• 文件整理：整理合約、發票、報價單和其他銷售相關文件，以便進行記錄和審計。

B) 必備技能和資格

• 注重細節：確保訂單、報告和客戶記錄的準確性。
• CRM和軟體熟練程度：具備客戶關係管理系統和銷售軟體的使用經驗。
• 問題解決能力：能夠解決與銷售流程或客戶服務相關的問題。
• 團隊合作與適應能力：與銷售團隊有效協作，並適應不斷變化的優先事項。

C) 職業級別

• 初級銷售管理員：主要負責基本訂單輸入、客戶諮詢和記錄維護。
• 高階銷售主管：負責處理複雜的客戶問題、銷售報告，並可能領導流程改善或協調大型專案。

福利待遇

• 附近公共交通
• 醫療保險
• 個人休假
• 有薪培訓和發展

供應鏈管理員（工程與營運）

高露潔棕欖微笑：

你想每天帶著笑容來上班，帶著笑容離開嗎？在這些笑容之間，你的一天將在一個全球化的組織中工作，不斷學習和協作，進行啟發性的討論，並做出有意義的貢獻！

如果您是一位做事條理清晰、積極主動，並且熱愛把控效率的專業人士，我們誠摯邀請您加入我們的團隊。作為我們的供應鏈管理員，您將成為我們製造工廠工程和供應鏈團隊的營運支柱。

您的工作內容（角色與職責）：

庫存與工程倉庫司令部

• 掌控備件生命週期：管理端到端的備件庫存，包括新零件的創建和庫存管理以及現有庫存的無縫補充。
• 保持生產線運作：在倉庫管理員不在時，挺身而出協助工程倉庫運作（備件發放、系統發布和新零件創建）。
• 庫存完整性：積極協助進行庫存盤點，以確保庫存準確率達到 100%。

策略採購與供應商管理

• 推動採購流程：簽發和管理日常工程營運的採購訂單（包括總括訂單和非總括訂單），保持我們的 Ariba 追蹤文件完全更新。
• 供應商尋源與談判：尋找詢價單 (RFQ)，並與現有供應商和新供應商進行談判，以獲得最佳價值。
• 全球物流：安排承運商和運輸商進行海外備件交付，從供應商處到我們的收貨區進行追蹤。
• 財務準確性：執行準確的收貨 (GR) 流程，並持續追蹤採購訂單審批，向審核者發送友善提醒，以防止瓶頸。

合規與永續發展支持

• 環境運作：透過每日更新污水處理廠 (WWTP) 的運作情況並管理污水處理廠和去離子 (DI) 化學品的補充，在我們的永續發展工作中發揮關鍵作用。
• 監管報告：透過 MDMR 系統提交準確的每週環境部 (DOE) 報告，確保我們符合政府標準。

跨職能協作

• 直接與專案工程師合作，以促進採購訂單的順利簽發和專案支援。
• 協助我們的設施工程師進行 CEB（中央電力局）管理，處理相應的採購訂單和收貨流程。
• 根據財務總監或業務夥伴的指示，在需要時協助進行財務相關活動。

我們正在尋找的人才（要求）：

• 經驗：2至3年製造業工程/備件管理員或供應鏈管理員的實際工作經驗。 （快速消費品/消費品製造行業經驗將是極大的優勢！）
• 教育背景：至少持有製造、供應鏈、物流、工商管理、國際商務或任何其他相關專業的文憑。持有SPM證書且擁有至少5年與上述職位說明類似的工作經驗者亦可考慮。
• 溝通能力：具備優秀的英語和馬來語書面及口語能力，能夠與供應商和內部團隊進行有效溝通。
• 技術純熟：您精通電腦、電子表格和投影片製作。熟悉 Google Workspace 環境（文件、表格、投影片）的使用將是極大的加分項。
• 關鍵因素：你注重細節，組織能力強，並且能夠在快節奏的環境中茁壯成長，因為你的工作會直接影響生產車間的成功。

為什麼選擇高露潔？

加入一家秉持價值觀、鼓勵創新、倡導真誠的公司。讓你的職業生涯每天都充滿笑容！

福利待遇

• 附近公共交通
• 中心位置
• 醫療保險
• 個人休假
• 開放文化
• 牙科保險

Job Description

• Preparing and consolidating reports
• Perform administrative support to Head of Department
• Other ad-hoc duties as assigned by the Management

Requirements

• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Effective communication and interpersonal skills
• Proficiency in MS Office Suite, particularly Excel and PowerPoint
• Ability to work independently and collaboratively in a team
• Only Singaporeans may apply

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling overseeing of goods flow, etc.
• Efficient document management such as printing and filing of the documents
• Assist with day to day operations of the office
• Monitoring of office supplies
• Handle accounts payable function
• Verify and ensure all invoices are recorded accurately
• Process payments to suppliers and handle suppliers’ inquiries for any payment related matters
• Handle petty cash and monthly staff expenses claim
• Perform weekly and monthly payment forecast to support cash flow management

We are looking for an HR & Admin Officer to join our team and support the day-to-day activities of our Human Resources department.

HR & Admin Officer responsibilities include processing employee data, updating company policies and assisting in the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions.

Ultimately, you will make sure all HR operations run smoothly.

Responsibilities

• Final Calculation of workers’ salary/ wages including accommodation fee, transport fee, canteen fee, and tax issues, etc.
• Tax clearance, income tax payment, refund and all issues related to foreign workers’ income tax.
• Workers’ monthly payroll process & management.
• Managing & updating workers’ database, updating staff’s list.
• Applying, issuing, renewing and cancelling work pass through EPOnline and WPOnline.
• Selecting, recruiting& hiring staff according to projects’ requirements.
• Processing monthly Manpower report.
• Administration works.

Requirements

• Work experience as an HR & Admin Officer, HR Administrative Assistant or similar role
• Computer literacy (MS Office applications, in particular)
• Thorough knowledge of labour laws
• Excellent organizational skills, with an ability to prioritize important projects
• Strong phone, email and in-person communication skillsOrganizational skills
• Good verbal and written communication skills

Company Overview

Our company is in the dried food trading industry, supplying a range of food products to customers and business clients. We are looking for Sales Admin staff to support daily sales coordination, customer servicing, quotation handling, and documentation work as the business continues to grow.

Role Overview

The Sales Admin will be responsible for supporting customer enquiries, sales quotations, and administrative coordination. This role is suitable for someone who is organised, responsive, and comfortable communicating with customers through phone calls, emails, messaging platforms, and social media channels.

Key Responsibilities

• Handle existing and new customers by managing customer relationships through phone calls, emails, mobile messaging apps, and social media platforms.
• Respond to sales enquiries and assist with quotation preparation in a timely and professional manner.
• Prepare, organise, and manage sales-related documentation accurately.
• Keep track of assigned tasks and follow up closely to ensure timely completion.
• Coordinate internally with relevant teams to support smooth sales and order processing.
• Maintain accurate customer records, sales updates, and administrative filing.
• Assist with general administrative duties as required by the team.

Requirements

• Only Singaporeans.
• Able to communicate professionally with customers and internal stakeholders.
• Proficient in Microsoft Excel and Word for basic documentation, tracking, and administrative tasks.
• Able to write and speak in English and Mandarin to support customer communication and documentation needs.
• Organised, detail-oriented, and able to follow up on tasks independently.
• Comfortable handling customer enquiries through phone calls, emails, messaging apps, and social media.
• Prior experience in sales administration, customer service, order processing, or administrative support will be an advantage.
• Candidates who are legally eligible to work in Singapore without employer-sponsored work pass are welcome to apply.

Salary Package

• Basic Salary: $1,900 per month
• Allowance: $200 per month
• Salary adjustment may be considered after 3 months, subject to performance.

Working Hours

Work Week: Monday to Saturday
Schedule:

• Monday to Friday: 7:00am to 4:30pm / 1:00pm to 9:00pm
• Saturday: 7:00am to 1:00pm
• 5.5 days work week
• 1 Saturday off per month

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.

We are looking for a proactive and organized Administrator to join our dynamic gymnastics club. The ideal candidate will be the backbone of our operations—handling day-to-day administration, supporting coaches and management, and ensuring a smooth experience for our members and parents.

This role is perfect for someone who enjoys working in a lively sports environment, communicates well, and can juggle multiple tasks with ease.

Job Scope / Key Responsibilities

Administrative & Office Management

Manage daily club operations, including member registrations, class schedules, and attendance records.

Handle enquiries via phone, email, and in-person—providing friendly and accurate information to parents and members.

Maintain up-to-date databases, filing systems, and club documentation.

Prepare invoices, track payments, and assist with basic bookkeeping.

Member & Staff Support

Assist with onboarding of new members and coordinate trial classes.

Support coaches with class logistics (e.g., equipment booking, event coordination).

Coordinate communication between management, coaches, and parents (e.g., updates, notices, event details).

Events & Operations

Assist in planning and organizing club events, competitions, and holiday programmes.

Ensure smooth registration and administrative support for events.

Oversee inventory and ordering of office supplies and basic gym equipment.

Qualifications & Skills

Minimum GCE ‘O’ Level

At least 1–2 years of administrative experience; experience in sports/recreational clubs or customer service is an advantage.

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Strong organizational skills and attention to detail.

Good written and spoken English; ability to communicate clearly with parents, staff, and vendors.

Your Style

Cheerful, approachable, and loves working with kids and families.

Organised and able to juggle tasks in a busy, active environment.

Team player who isn’t afraid to roll up your sleeves during big events.

Administrator (Work From Home)

Purely Adoptions Singapore

About Purely Adoptions

Purely Adoptions is a Singapore-based animal welfare charity dedicated to rescuing, rehabilitating and rehoming abandoned, abused and neglected animals. Through our network of volunteers, fosterers and supporters, we work tirelessly to give animals a second chance at life.

We are looking for a passionate and organised individual to join us as an Administrator. This role is ideal for someone who loves animals, enjoys administrative work, and wants to contribute meaningfully to the animal welfare community in Singapore. Animal welfare experience, volunteer experience, fostering, rescue work, or involvement with charities will be viewed favourably.

Position

Administrator (Remote / Work From Home)

Key Responsibilities

Administrative & Documentation

• Maintain and organise charity records, documents and files.
• Prepare and update reports, meeting minutes and administrative paperwork.
• Ensure proper filing and record-keeping for organisational activities.
• Maintain volunteer, donor and stakeholder databases.

Coordination & Communication

• Coordinate with department heads and volunteers on ongoing projects and activities.
• Follow up on action items and ensure timely completion of tasks.
• Schedule meetings and prepare meeting agendas when required.
• Act as a central point of contact for internal administrative matters.

Regulatory & Compliance Matters

• Prepare and respond to correspondence from government agencies, authorities and relevant stakeholders.
• Assist with charity compliance documentation and submissions.
• Maintain records required by regulatory bodies and auditors.
• Ensure organisational documents are kept up to date.

General Support

• Assist management with special projects and initiatives.
• Support fundraising events, adoption drives and community outreach activities from an administrative perspective.
• Handle general enquiries and administrative requests.

Requirements

• Passionate about animal welfare and aligned with the mission of Purely Adoptions.
• Strong organisational and administrative skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Able to work independently and manage multiple tasks.
• Meticulous, responsible and able to maintain confidentiality.
• Prior experience in administration, secretarial or non-profit organisations will be an advantage.

Working Arrangement

• Work From Home (Singapore-based preferred).
• Flexible working hours, subject to operational requirements.
• Opportunity to contribute directly to animal welfare efforts in Singapore.
• Supportive and purpose-driven team environment.

What We Are Looking For

We are seeking someone who believes that every animal deserves a chance at a better life. Beyond administrative skills, we value compassion, initiative, reliability and a genuine desire to make a difference. If you are organised, proactive and passionate about helping animals, we would love to hear from you.

To Apply
Please send your resume and a short write-up on why you would like to join Purely Adoptions and contribute to animal welfare in Singapore to estella.lien@purelyadoptions.com or Whatapp to 90078239

1. To communicate with Japan HQ managements to report daily business outcomes and sales results in Japanese

2. To discuss with Japan HQ administration department for daily HR activities

3. To receive daily instruction from Japan HQ for HR matters

4. To oversea all 5 outlets of Singapore restaurants (Suntec, Novena, Tanjong Pagar, Katong, Pasir Ris) HQ matters and administration matters

5. To interview new candidate for all the outlets staff and recruit them when it necessary

6. To communicate with suppliers in Japan with Japanese language to select fish, and seafood, vegetables and fruits for the company's needs

7. To train local administration staff to support his/her daily work

8. To Communicate with Japanese Chef to coordinate with local chef and staff for better working environment.

Responsibilities:

Asset Management

·         Maintain up-to-date network inventory in CMDB system and network database.

·         Track the lifecycle of network assets.

·         Coordinate disposal of network assets and annual fixed asset verification.

Telco Billing

·         Process and verify telco invoices, ensuring accuracy and timely payment.

·         Identify billing discrepancies and coordinate with vendors for resolutions.

·         Provide monthly costing for reporting.

Data Line Tracking and Contract Management

·         Keep track of new, upgraded and terminated network data lines.

·         Monitor contract expirations and coordinate renewal, termination or upgrades with network engineers and service providers.

·         Ensure proper documentation of all network data line changes for auditing and cost management.

Data Management and Reporting

·       Utilize MS Excel for data entry, organize, analysis and reporting on asset tracking, network data lines, contract renewals and telco billing.

Requirements:

Education:

·       Diploma / Degree in Business/Asset Management, or relevant qualifications

·       At least 2 years’ relevant experience preferably in a Finance Institution.

Essential:

·       Proficiency in Microsoft Excel (Pivot, Tables, VLOOKUP, XLOOKUP, Data Validation, Formula)

·       Experience in telco contract tracking, vendor coordination and data management are an advantage

·       Possess good written and documentation skills and effective communication skills able to collaborate and work with various stakeholders.

Key Domain/ Technical Skills:

(Indicate up to 3 areas)

·       Microsoft Excel

·       Strong attention to detail and accuracy

·       Strong communication and coordination skills

Disclaimer: The company is committed to ensuring the privacy and security of your information. By submitting this form, you consent to the collection, processing, and retention of the information you provide. The data collected (which may include your contact details, educational background, work experience and skills) will be used solely for the purpose of evaluating your qualifications for the position you're applying for. Your data will be stored securely and retained for the duration necessary to fulfill our hiring process. If you are not selected for the position, your data will be kept on file for a limited period in case future opportunities arise. You have the right to access, correct, or delete your data at any time by contacting us at Quess Singapore | A Leading Staffing Services Provider in Singapore (quesscorp.sg)

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to Quesscorp Singapore’s PDPA and e2i’s PDPA

Project Coordination & Administration

• Provide administrative support to Project Manager(s) and site teams
• Coordinate project activities, meetings, and schedules
• Prepare and distribute meeting minutes, reports, and project updates
• Maintain project timelines and track deliverables

Documentation & Control

• Manage and maintain project documentation (drawings, contracts, permits, reports)
• Ensure proper filing and version control of all documents
• Monitor document submissions and approvals
• Assist with contract administration and compliance tracking

Communication & Stakeholder Management

• Act as a liaison between internal teams, subcontractors, consultants, and clients
• Handle correspondence such as emails, letters, and notices
• Ensure timely communication of project updates and requirements

Site & Compliance Support

• Coordinate site access, inductions, and logistics where required
• Ensure compliance with company policies and construction regulations
• Support audit preparation and reporting