Total 11 admin executive job vacancies in Klang

• Operations & Logistics Admin Executive
• Operations Coordinator (PKS & Biomass Logistics)

Job Description

Role Overview

We are looking for a highly organized and tech-savvy Operations Admin to manage our daily operational data, stock records, and domestic logistics coordination. Based at our HQ, you will play a vital role in balancing inventory and coordinating transport allocations between our trading arm and our two factories in Kapar and Johor.

A major focus of this role will be handling our high-volume Palm Kernel Shell (PKS) trading and wood pellet supply chains. The ideal candidate is analytical, structured, and comfortable utilizing modern technology—including AI tools (such as ChatGPT/Copilot for reporting and communication)—to work smarter and faster.

Key Responsibilities:

• PKS & Wood Pellet Allocation: Manage and allocate inventory stocks for Palm Kernel Shells (PKS) and wood pellets to meet ongoing client orders.
• Logistics Coordination: Arrange, schedule, and coordinate domestic transport (lorries/logistics partners) to ensure smooth delivery of PKS and biomass products from our factories or supply points to clients.
• Data & Records Management: Maintain accurate daily records of PKS weights, factory outputs, incoming raw materials, and outgoing deliveries.
• Reporting: Prepare structured weekly operational reports and assist the management team with monthly closing data verification.
• Communication: Act as the operational bridge between the HQ, factory teams, and domestic truck drivers/logistics vendors.

Job Requirements:

• Language Skills: Fluency in Mandarin (written and spoken) is required as you will be dealing extensively with Mandarin-speaking stakeholders, clients, and internal teams.
• Tech Capability: Proficient in Microsoft Excel/Word and experienced in leveraging AI tools (e.g., ChatGPT, AI data tools) to automate daily writing, drafting emails, or organizing operational data.
• Experience: Minimum 1–2 years of experience in operations admin, warehouse admin, or domestic logistics coordination. Direct experience dealing with PKS, agricultural commodities, or bulk material logistics is a massive advantage.
• Attributes: Sharp eyes for numbers (especially tracking metric tons/lorry weight tickets), proactive problem solver when transport delays happen, and excellent time management skills.

我们正在寻找一位组织能力强、对科技应用敏锐的 营运行政员，负责管理我们每日的营运数据、库存记录和本地物流协调。你将常驻总部，负责在我们的贸易业务与两家工厂（巴生加埔和柔佛）之间，平衡库存并进行顺畅的罗里/运输调度。

本职位的一大核心是负责跟进我们的高销量 棕榈仁壳 (PKS) 贸易与木屑颗粒的供应链。我们希望你是一位擅长利用现代科技（如 熟练使用 ChatGPT / Copilot 等 AI 工具 来撰写报告和沟通）的精明工作者。

核心职责：

• PKS 与木屑颗粒调度： 管理并合理调配 棕榈仁壳 (PKS) 和木屑颗粒的库存，以满足客户的持续订单需求。
• 本地物流协调： 安排、规划并对接本地运输公司（罗里/物流伙伴），确保货物安全、准时地从工厂或供应点送到客户手中。
• 数据与记录管理： 精确记录工厂每日产量、原材料进货量以及罗里出货吨数。
• 报告编制： 负责制作系统化的每周营运报告，并协助管理层核对每月结账数据。
• 日常沟通： 作为总部、两家工厂团队以及本地罗里司机/物流供应商之间的重要沟通桥梁。

岗位要求：

• 语言能力： 必须精通华语（听、说、读、写），因为需要大量与华语客户、利益相关者及内部团队进行业务对接。
• 科技能力： 精通 Excel/Word，并有使用 AI 工具（如 ChatGPT、AI 数据整理工具）的经验，能利用 AI 自动化处理日常邮件撰写、报告草拟或整理营运数据。
• 工作经验： 至少 1 至 2 年的营运行政、仓库行政或本地物流协调经验。有处理过 PKS、农产品或大宗散装物资物流者将获极大加分。
• 核心特质： 对数字极度敏感（特别是看懂罗里称重单/Metric Tons），在面临运输延迟时能主动解决问题。

Benefits & Remuneration

• Statutory Contributions: Full EPF, SOCSO, and EIS compliance.
• Annual & Medical Leave: Provided strictly in accordance with the Malaysian Employment Act.
• Cultural Festive Leave: Additional or flexible leave allocation to celebrate your respective race/religious festival (e.g., Hari Raya, Chinese New Year, Deepavali, Christmas).
• Career Growth: Opportunity to work directly with the management team in a leading, stable 10-year-old biomass company.

Responsibilities:

• Sales Executive represent company to sell various goods and services to businesses and other organizations and provide product specific information as required.
• Tasks include –
• Soliciting orders and selling goods to retail, industrial, wholesale and other establishments;
• Obtaining and updating knowledge of market conditions and of employer’s and competitors’ goods and services;
• Providing prospective customers with information about the characteristics and functions of the products for sale, and demonstrating its use or qualities;
• Quoting prices and credit terms, recording orders and arranging deliveries;
• Reporting customers’ feedback and requirements to suppliers and manufacturers;
• Following up clients to ensure satisfaction with products purchased.

Requirements:

• Prior experience and knowledge in hardware equipment an added advantage
• SPM/Diploma/Degree or higher academic qualifications in any relevant fields.
• Independent with persuasive interpersonal skills and results-driven.
• Exhibit strong negotiation and problem solving skills.
• Computer literate and numerate.
• Target oriented and ability to work under pressure to meet targets.
• Good written and verbal communication skills.
• Fluent in Bahasa Malaysia and English.
• Aggressive and fast learner.
• Good attitude and responsible character.
• Business-minded with entrepreneurship skill.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Flexible working hours

Responsibilities :

• Handle bank reconciliations.
• Record journal entries if required.
• Maintain the fixed asset listing if required.
• Manage accounts payable.

i) Verify supplier invoices to ensure they are accurately recorded in the system.

ii) Prepare supplier payments in both the accounting system and the banking system.

• Manage accounts receivable.

i) Enter customer payments into the accounting system.

ii) Generate customer payment records for documentation purposes.

• Perform any ad-hoc tasks assigned by the superior.

Requirements :

• Education: Diploma / Professional Certificate/ Degree in Accounting
• Year of Experience: Min 3 years in similar field or in manufacturing
• Skills: Knowledge in SQL Accounting system, Excel and Word

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

• Arrange sea shipments for import and export taks
• Involve in daily shipment problem solving and follow up
• Assist in declaration for k1, K2, K3 etc
• Liaise with all relevant parties for proper documentation and arrangement of shipments
• Manage and monitor daily shipments and update customers for all deliveries in timely manner
• Handle costing, billing documentation and payment for shipments
• Handle and resolve customer complaints or inquiries via email or phone in timely manner

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Medical insurance
• Open culture
• Personal development opportunities
• Disability benefits
• Paid training and development

Requirements

• Candidate must possess at least diploma.
• Immediate availability is highly preferred.
• 1-2 year(s) working experience in a related field is preferred for this position.
• Knowledge and experience in using SQL accounting system will be added advantage.
• Mandarin speaking is mandatory for internal/external communication.
• Positive working attitude and ability to work in a team.
• Willing to learn and responsible.
• Good communication, interpersonal and organizational skills.
• Able to work at 68000 Ampang, Selangor, will be in charge inventory management.
• Monday to Friday (full day), Saturday (alternate and flexible).

Responsibility

• Receive orders from customer, clarify requirements, prepare accurate sales orders, invoices, and delivery documentation
• Schedule deliveries or third-party couriers
• Assist in payment collection and follow up on outstanding customer accounts
• Liaise with suppliers/vendors on purchase orders
• Verify supplier invoices and delivery notes against purchase orders
• Coordinate routine maintenance and inspections for company delivery vehicles
• Lead the warehouse team in stock counts, picking, packing, and inventory reconciliation
• Report discrepancies in inventory or damaged goods promptly
• Any other task as per required
• Responsible for full set of accounts includes general accounting, account receivable, account payable, cash flow, bank reconciliation, monthly closing, tax, and treasury issues.
• Overall in-charge of accounts administrative work.

Perks & Benefits

• Commission and bonus
• Flexible working hours
• Casual dress code
• Paid training and development

JOB DESCRIPTION

RESPONSIBILITIES:

• Handle all custom formalities with customs and other authorities with regards to custom clearance.
• Manage forwarding activities and ensure that import and export goods are cleared in a timely manner.
• Go daily to the port to process custom file submissions. (if needed)
• Monitor and update containers through the port system
• Monitor loading and unloading of warehouses and ports (if needed)
• Handle for import and export (eg K1/K2/K4/K8/K9/ZB1/ZB2 permits required for customs submission)
• Experienced in EDI, Dagang Net and Port VGM submission
• Liaise with clients and agents with proper HS codes and advices duty/tax amount upon enquiry.
• Provide timely report and appropriate analysis
• Ensure proper documentation filling and system update

EDUCATION/ EXPERIENCE/ SKILL REQUIREMENT:

• Candidate must possess at least SPM, Diploma or Advanced / Higher/ transportation or equivalent.
• At least 2-3 years (s) of working experience in forwarding Operation and well versed in Royal Custom procedure.
• Required skill(s): Strong verbal communication and presentation skills, self-disciplines, computer literate, presentation preparation and report.
• Good command in English & Malay speaking (both written and oral)
• Willing to work under challenging environment
• KEK Certificate is an added advantage

We are seeking an experienced, analytical, and hands-on Accounts professional to manage our company's full set of accounts. Because our business involves high-volume biomass trading and manufacturing, the ideal candidate must have solid experience in trade financing facilities—specifically Banker’s Acceptance (BA), Invoice Financing (IF), and Letters of Credit (LC). You will be responsible for keeping our financial records spotless while optimizing our trade facilities and cash flow.

Key Responsibilities:

• Full Set Accounts: Independently handle the complete cycle of full set accounts (AP, AR, GL) and prepare timely monthly closing, financial statements, and management reports using the SQL Accounting System.
• Trade Financing & Cash Flow: Manage and process trade finance instruments including Banker’s Acceptance (BA), Invoice Financing (IF), and Letters of Credit (LC) with banks to support trading operations.
• Compliance & Tax: Ensure full compliance with Malaysian tax laws, handle audit and tax queries, and manage the deployment/maintenance of LHDN e-Invoicing workflows within our SQL system.
• Reconciliation & Monitoring: Conduct strict regular bank, debtor, and creditor reconciliations; track factory inventory valuations and intercompany transactions between HQ and factory sites.

Job Requirements:

• Experience: Minimum 3–5 years of working experience handling full set accounts. Direct experience in managing trade finance facilities (BA, LC, Invoice Financing) is strictly required.
• System Skills: High proficiency in SQL Accounting Software is a must.
• Industry Background: Experience working in trading, manufacturing, logistics, or biomass/commodities sectors will be highly prioritized.
• Qualifications: Professional Certificate, Advanced/Higher/Graduate Diploma, or Bachelor's Degree in Finance/Accountancy or equivalent.
• Attributes: Detail-oriented, possess strong commercial awareness of banking facilities, and able to work independently to meet tight closing deadlines.

to manage our company's full set of accounts. Our business consists of two main operations (our manufacturing plants in Kapar, Klang and Ayer Hitam, Johor) alongside our trading arm.

In this role, you will oversee the financial health of both operations and manage our trade financing facilities. You will not be working alone—you will be supported by an Accounts Admin who will assist you with data entry, basic documentation, and daily administrative tasks, allowing you to focus on full set management, bank facilities, and compliance.

Benefits & Remuneration

• Statutory Contributions: Full EPF, SOCSO, and EIS compliance.
• Annual & Medical Leave: Provided strictly in accordance with the Malaysian Employment Act.
• Cultural Festive Leave: Additional or flexible leave allocation to celebrate your respective race/religious festival (e.g., Hari Raya, Chinese New Year, Deepavali, Christmas).
• Career Growth: Opportunity to work directly with the management team in a leading, stable 10-year-old biomass company.

職責：

• 處理銀行對帳事宜。
• 如有需要，請記錄日記帳分錄。
• 如有需要，請維護固定資產清單。
• 管理應付帳款。

i) 核實供應商發票，確保其準確記錄在系統中。

ii) 在會計系統和銀行系統中準備供應商付款。

• 管理應收帳款。

i) 將客戶付款輸入會計系統。

ii) 產生客戶付款記錄，用於文件記錄。

• 執行上級指派的任何臨時任務。

要求 ：

• 教育背景：會計專業文憑/專業證書/學位
• 工作經驗：至少3年相關領域或製造業工作經驗
• 技能：熟悉 SQL 會計系統、Excel 和 Word

福利待遇

• 個人休假
• 開放文化
• 個人發展機會

職位描述

職責：

• 負責辦理與海關及其他相關部門有關清關的所有手續。
• 管理貨運代理活動，確保進出口貨物及時清關。
• 每日前往港口處理自訂文件提交。 （如有需要）
• 透過連接埠系統監控和更新容器
• 監控倉庫和港口的裝卸情況（如有需要）
• 辦理進出口手續（例如報關所需的K1/K2/K4/K8/K9/ZB1/ZB2許可證）
• 熟悉 EDI、大港網和港口 VGM 提交
• 與客戶和代理商溝通，提供正確的HS編碼，並根據詢問提供關稅/稅額建議。
• 及時提供報告和適當的分析
• 確保正確填寫文件並更新系統

教育/經驗/技能需求：

• 應徵者至少需持有SPM、文憑或高級/高等/交通運輸或同等學歷。
• 至少有 2-3 年貨運業務工作經驗，並精通皇家海關程序。
• 必備技能：較強的口頭溝通和表達能力、自律性、電腦操作能力、簡報準備和報告撰寫能力。
• 英語和馬來語聽說讀寫能力俱佳
• 願意在充滿挑戰的環境中工作
• KEK憑證是一項額外優勢

Only considering applicants who DOES NOT require working visa sponsorship at this moment.

This person is responsible for ensuring the efficient, safe, and accurate management of warehouse operations, including inventory control, stock movement, logistics coordination, and continuous process improvement.

This role plays a key part in maintaining stock accuracy, optimizing storage utilization, and ensuring timely delivery of finished goods in line with company and customer requirements.

1. Warehouse Operations & Inventory Control

• Oversee daily warehouse activities, including receiving, storing, and dispatching of goods.
• Ensure accurate stock levels through regular cycle counts and joint stock count exercises, reconciling any discrepancies promptly.
• Monitor stock movement, product shelf life, and expiry to minimize losses and ensure effective inventory turnover.
• Enforce the First-In-First-Out (FIFO) process for all stock handling and ensure compliance across all teams.
• Maintain accountability for stock count accuracy and reporting.

2. Documentation & Verification

• Generate and review delivery order forms, ensuring accuracy before dispatch.
• Verify and process transporter invoices in accordance with delivery records and agreed terms.
• Ensure all documentation related to inbound and outbound goods is properly recorded and filed for audit compliance.

3. Logistics Coordination

• Collaborate with internal departments and transporters to plan and execute delivery schedules efficiently.
• Support inter-plant coordination for finished goods storage and movement, ensuring smooth transfer between sites.
• Follow up on customer feedback and complaints related to delivery issues, providing timely resolutions.

4. Process & Storage Optimization

• Participate in strategic planning for warehouse layout, racking systems, and storage optimization to improve space utilization and material flow.
• Support strategic monitoring of interplant finished goods storage to ensure optimal distribution and minimal congestion.
• Plan and implement 5S activities to maintain workplace organization, cleanliness, and operational efficiency.

5. Safety & Compliance

• Ensure full compliance with warehouse safety standards and procedures.
• Maintain accountability for safety practices within the warehouse, promoting a culture of safe working habits and incident prevention.
• Report and address any safety hazards or near misses promptly.

6. Continuous Improvement

• Identify opportunities for process improvements and cost efficiency within warehouse and logistics operations.
• Contribute to operational planning and provide insights for warehouse performance reporting.

• Support and monitor MRP and forecast updates in the planning system.
• Participate in monthly Demand Review Meetings and support sales forecast planning with Sales and Target Market teams.
• Monitor inventory levels and product availability to support sales demand and working capital targets.
• Follow up on replenishment activities, Purchase Orders, and supplier deliveries to ensure timely supply.
• Coordinate with Procurement, Warehouse, and other internal teams on planning and supply related matters.
• Support order management and planning activities for Inter Company and 3rd Party products.
• Identify slow moving items and coordinate with relevant stakeholders for follow up actions.
• Ensure planning activities are carried out in accordance with company procedures and ISO standards.