Total 4,740 Full-time admin job vacancies in Singapore

Job description

• Greet, welcome, and attend to all visitors in a professional and friendly manner

• Manage incoming calls, direct them to the appropriate departments, and take accurate messages when necessary

• Identify customer needs and support sales opportunities where applicable

• Prepare quotations based on client requirements

• Process Sales Orders in the online ordering system

• Perform general administrative duties such as data entry, document scanning, filing, and maintaining records

• Carry out any other tasks, assignments, or projects as assigned by management
  

Requirements

• Diploma in any relevant discipline

• Computer literate with good knowledge in Microsoft Office

• Team player with good communication skills

• Customer service oriented

• Fresh graduates are welcome

Company Overview

Ssangyong Engineering & Construction Co., Ltd is a leading international construction firm established in 1977. Known for expertise in building and civil projects, it has completed over 12,000 hotel guestrooms and advanced intelligent buildings. The company seeks dynamic professionals in Singapore.

Job Summary

Support accounting and administrative operations by preparing payment vouchers, managing supplies, processing payroll, maintaining employee records, and handling work pass renewals to ensure smooth office and site functions.

Responsibilities

• Prepare payment vouchers for suppliers, contractors, and staff claims to ensure accurate financial transactions
• Monitor stock levels and order stationery, pantry, and office supplies to maintain office operations
• Draft employee contracts and update personal, leave, and medical claim records to maintain accurate HR documentation
• Track employee work pass expiry dates and coordinate applications, renewals, issuances, or cancellations to ensure compliance with regulations
• Process payroll for staff and workers accurately and timely
• Perform general administrative duties to support daily office functions
• Complete other ad-hoc duties as assigned to support team needs

Required competencies and certifications

• Minimum 3 years of relevant experience, preferably in the construction industry
• Knowledge of Ministry of Manpower (MOM) procedures for different types of work passes
• Proficiency in Microsoft Word and Excel for document preparation and data management
• Familiarity with SAGE Payroll System Advantage for payroll processing
• Ability to work independently with minimal supervision
• Capability to manage heavy workloads and meet tight deadlines effectively

Other Information

Working Hours

• 8am to 6pm (Monday to Friday), 8am to 12 noon (Alternate Saturdays)

Location

• Stationed at Construction Site Office

Employment Type

Full-Time

Salary

Up to SGD 3,500 per month

Working Arrangement

• 3 working days in office per week 

• 2 working days Work From Home (WFH) per week 

• Working Hours: 8:30 AM to 6:00 PM 

Job Summary

We are looking for a proactive and detail-oriented Admin, HR & Finance Executive to support the company’s daily office operations, human resource functions, and finance administration. The role involves managing payroll, employee records, recruitment coordination, accounts payable/receivable, invoicing, statutory submissions, and general office administration. The ideal candidate should be organised, tech-savvy, detailed-oriented and comfortable working in a fast-paced environment.

Key Responsibilities

1. Administration & Office Operations

• Manage daily office administration and operations, including handling calls, filing, scanning, and document management. 

• Coordinate office maintenance, office supplies, stationery, and inventory management. 

• Issue and deactivate office access cards and PINs. 

• Support office rental renewals, insurance matters, and facility-related coordination. 

• Maintain and update company records, policies, and notices from building management or relevant authorities. 

• Provide administrative support to internal departments and staff activities. 

• Perform ad hoc duties assigned by management. 

2. Human Resource Functions

• Maintain employee records and HR databases. 

• Process monthly payroll, CPF submissions, claims, leave records, and employee benefits administration. 

• Prepare HR-related documents including employment contracts, confirmation letters, appraisal letters, and certifications. 

• Support recruitment activities including job postings, interview coordination, candidate screening, and onboarding/offboarding processes. 

• Handle work pass applications and renewals (WP, SP, EP, etc.). 

• Ensure compliance with Singapore employment regulations and statutory requirements. 

• Assist in implementing and maintaining HR policies and procedures. 

3. Accounts & Finance

• Handle accounts payable (AP) and accounts receivable (AR) functions. 

• Prepare quotation, invoices, purchase orders, payment vouchers, bank transfers, and maintain billing records. 

• Monitor receivables and follow up with clients on overdue payments with clients. 

• Perform bank reconciliations and maintain accurate financial records. 

• Assist with GST reconciliation, payroll monitoring, and statutory submissions. 

• Liaise with external auditors, external accountants for monthly closing and reporting, tax agents, banks, corporate secretary, IRAS, and MOM. 

• Handle all Singapore tax compliance matters  including but not limited to CPF, GST, ECI, IR8A, and IR21 submissions. 

Requirements

Education & Experience

• Minimum Diploma in Business Administration, HR, Accounting or related field.  

• 1-3 years of relevant working experience in administration, HR, or finance functions preferred. 

Skills & Competencies

• Familiarity with Zoho and Infotech software. 

• Basic knowledge of Singapore HR practices, payroll, and statutory requirements. 

• Proficient in Microsoft Office applications. 

• Strong organisational skills, attention to detail and tech savvy. 

• Able to multitask, work independently, and manage deadlines effectively. 

• Proactive, resourceful, and comfortable working in a fast-paced environment. 

• Good interpersonal and communication skills with the ability to work with employees, clients, and external parties at all levels.

HR Support:

• Assist in HR functions across the employee lifecycle (onboarding, confirmation, documentation etc).
• Prepare HR letters (employment contracts, confirmations etc.) and maintain accurate, up-to-date employee records.
• Maintain records of staff certifications, training courses (e.g., SSIC, hot work), and entry passes; ensure timely renewal and schedules updates.
• Perform data entry for leave, medical leave, and staff claims (overseas and local) if any.
• Handle employee queries on HR matters professionally.

  Administrative Support:

 Assist in work pass applications, renewals, and cancellations via WPOL

• Arrange travel-related matters (visas, air tickets, hotel bookings, travel insuranceetc)
• Support managers with ad-hoc HR/admin tasks, including:

-Sourcing electronic devices, housing or dormitory needs
-Arranging hampers or buffet orders
-Coordinating small-scale company events

Requirements:

• Certificate / Diploma in Human Resource Management or equivalent
• 1–2 years of relevant HR/admin experience
• Proficient in Microsoft Office (Outlook, Words, Excel)
• Meticulous, high integrity, and self-initiative

Other Information

• Location: East Area
• Working days: 5 per week
• Working hours: 08:30 – 18:00 hrs
• Annual leave: 12 days and above
• Medical claim included

=Minimum diploma holder or fresh graduate in Human Resouce faculty.

=Residing at the east, Tampines, Bedok, Pasir Ris or Hougang/Sengkang.

=Conversant with local legislation and employment/MOM matters.

=Able to work meticulously and independently.

= Good verbal and written communication skills and strong inter-personal skills, problem solving abilities and also able to interact with all levels of staff of different nationalities.

=Requires integrity, discretion and a high degree of confidentiality.

= Work closely with employment agencies and source for good candidates when required.

=Perform interview and select the right candidate for the company.

= Competent with general PC and office software application like Microsoft Office.

=Administrative support responsibilities include managing day-to-day tasks, office supplies, equipment, mail and other ad-hoc duties as assigned by department heads or managers.

= To source for good vendors for the company if needed and upkeep all company's assets, renewal of memberships, vehicle VPC and road-tax and insurance.

=Positive working environment

= 5 Days Work Week

= Age-friendly Workplace Practices

Email for resumes to route to: mayor@singnet.com.sg

Benefits:

• Basic Salary up to $3,600
• 5 Days Work Week (Mon-Fri, 10am - 6pm)

Job Description:

This is a full-time role for an Admin Executive located in Lorong Chuan. Our client, a reputable company in the finance industry, is looking for a dependable and organized individual to support daily administrative operations. You will play a key role in maintaining the smooth functioning of the office and assisting various departments with administrative support.

Responsibilities:

• Manage general office tasks such as handling filing, preparing documents, data entry, and scheduling meetings.
• Assist with staff on the boarding process, travel arrangements, expense claims, and internal coordination.
• Plan and execute our monthly get together, and sporting events.

Benefits & Perks:

• Work life balance
• Opportunities for career growth and personal development
• A supportive and collaborative work environment

Qualifications:

• Minimally local Polytechnic Diploma
• Strong communication and interpersonal abilities
• Proficient in Microsoft Office (Word, Excel, Outlook)

Other Information:

• Location: New Tech Park

Responsibilities:

• Handle general administrative tasks, including phone enquiries, office stationery, office maintenance, and attendance checking via the time management system
• Prepare and manage staff petty cash claims
• Provide clerical and administrative support to the team
• Maintain proper filing systems and keep records up to date for easy retrieval
• Assist in preparing supplier payments
• Assist in preparing documents for audit
• Perform other ad-hoc duties as assigned by the management

Requirements:

• GCE ‘O’ Level or equivalent
• With 2 years' site experience from large-scale projects on main contractor side.
• Proficient in Microsoft Office
• Strong interpersonal and communication skills
• Positive working attitude and a team player
• Able to commence work within short notice

We offer attractive remuneration package with comprehensive fringe benefits to the right candidates.

A chemical manufacturing firm performing export sales requires an assistant mananger for the sales admin function who is responsible for the following :

• Processing of customer orders mainly for export sales, including bank documentation like Letters of Credit, Payment against Acceptance

• Verify prices with sales person and check data accuracy in orders and invoices.

• Liaise with freight forwarders and shipping lines to negotiate for freight rates and arrange vessel bookings for shipments.

• Assist to contact customers to obtain information or to reply to customer’s email inquiries pertaining to shipment arrangements and other sales related queries via email or thru phone.

• Assist Sales Admin Manager to liaise with the Production, Store and QC department to ensure timely deliveries.

• Prepare monthly sales reports.

• Monitor payment receipts from customers and to follow up for payment as well.

• Verify invoices from Forwarders, shipping lines and other service

providers

• Supporting the sales department with administrative task as and

when required.