Total 12 Fresh/Entry Level admin job vacancies in Singapore

Key Responsibilities

• Provide administrative support daily
• Prepare, print, scan, file and organise project documents
• Maintain proper filing system (physical and digital)
• Answer and direct incoming phone calls professionally
• Perform general office administrative duties as required

Requirements

• Minimum SPM / Diploma in Administration or related field
• 1–3 years of administrative experience
• Proficient in Microsoft Office (Word, Excel, PDF handling)
• Good organisational skills and attention to detail
• Able to multitask and work in a fast-paced environment
• Good communication skills (English & Bahasa Malaysia)

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Description

We are looking for a responsible and committed Admin Executive to support our daily office and project operations.

Roles & Responsibilities

• Liaise with site supervisors, contractors, subcontractors, suppliers, and clients.
• Assist in administrative and billing processes, including Quotations, Delivery Orders (DO), Invoices, Purchase Orders (PO), and payment documentation.
• Prepare and update workers’ attendance, timesheets, and manhour calculations.
• Support the Project Manager in project documentation and reporting.
• Maintain proper filing systems and records for office and project documents.
• Monitor and maintain inventory and office supplies.
• Perform data entry and ensure records are updated accurately.
• Coordinate meetings, appointments, and site visits when required.
• Carry out ad-hoc administrative duties assigned by management.
• SQL Accounting knowledge

Requirements

• Minimum SPM / Certificate / Diploma qualification or at least 1 - 2 years of working experience in administration-related fields.
• Fresh graduates are encouraged to apply.
• Possess a valid driving license.
• Basic knowledge of Microsoft Office (Excel, Word, Outlook).
• Good communication and coordination skills.
• Responsible, organized, and able to work independently.
• Experience in construction, engineering, or project administration is an added advantage.

Benefits & Employment Terms

• EPF, SOCSO & EIS contribution provided in accordance with Malaysian labour regulations.
• Annual leave and medical leave entitlement as per Employment Act 1955.
• Medical benefits.
• Mileage and travel allowance for work-related travel (if applicable).
• Performance bonus and yearly increment based on performance.
• Training and career advancement opportunities.
• Friendly and supportive working environment.
• Public holidays in accordance with Malaysian labour law.

• Handle sales documentation for property sales and purchases. 处理房地产买卖相关销售文件。
• Prepare booking forms, SPA documents, loan documentation, and purchaser files. 准备订购表格、买卖合约（SPA）、贷款文件及客户档案。
• Coordinate with purchasers, bankers, lawyers, and internal departments. 与买家、银行、律师及内部部门进行协调沟通。
• Monitor sales progress, loan approval status, and SPA signing. 跟进销售进度、贷款审批及买卖合约签署情况。
• Update sales records, purchaser database, and project reports. 更新销售记录、客户资料及项目报告。
• Assist sales team in administrative and operational matters. 协助销售团队处理行政及日常事务。
• Handle billing, receipts, rebate records, and payment tracking. 处理账单、收据、回扣记录及付款跟进。
• Prepare weekly/monthly sales reports for management. 准备每周及每月销售报告给管理层。
• Ensure proper filing and documentation compliance. 确保文件归档及资料完整符合公司要求。
• Attend to purchaser inquiries and provide after-sales support. 处理客户咨询及售后服务事项。

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

Job Requirements

• Fresh graduate and SPM leavers are encourage to apply.

• Excellent hands-on skills with eye for details

• Ability to work independently.

• Positive attitude and responsible character.

• Pleasant personality with focus on excellence in customer service.

• Prior working experience will be an added advantage.

• Self-starter with good communication and interpersonal skill.

• Possess self-confidence and be able to actively interact with all relevant parties.

• Minimum 1-2 years related experience.

• Good command in English, Mandarin and Bahasa Malaysia.

• With sense of responsibility and manageable with assigned work.

• Self motivated and well organized

Job Responsibilities

• This unit group covers clerical support workers not classified elsewhere in Major Group; Clerical Support Workers

• In such cases tasks would include –

• Receiving customers’ orders•

• To coordinate with internal departments.

• To carry out other relevant duties as may be assigned by Management from time to time.

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Regular team activities
• Paid training and development

Responsibilities:

• Answer and direct phone calls.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Maintain contact lists.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and photostat machine.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits

• Open culture
• Personal development opportunities

Responsibilities / 工作职责：

• Responsible for daily sales order processing, verification, and system data entry
• 负责日常销售订单处理、核对及系统资料输入工作

Requirements / 任职要求：

• Basic computer knowledge
• 具备基本电脑操作知识
• No experience required; on-the-job training will be provided
• 无需相关经验，公司将提供在职培训
• Immediate starters preferred
• 可立即上班者优先考虑
• Responsible with positive attitude
• 有责任感和积极的工作态度
• Willing to learn
• 愿意学习及接受新事物
• Good team player
• 具备良好的团队合作精神
• Self-motivated and proactive work attitude
• 工作积极，自动自发

Working Hours / 工作时间：

• Monday to Friday: 9:45AM – 6:30PM
• 星期一至星期五：9:45AM – 6:30PM
• Saturday: 10:00AM – 1:30PM
• 星期六：10:00AM – 1:30PM

Perks & Benefits / 员工福利:

• Allowance (travel stipends, transportation, etc.)
• 津贴福利（如交通津贴等）
• Nearby public transport
• 邻近公共交通，交通便利
• Personal development opportunities
• 提供个人成长与发展机会
• Meals provided
• 提供员工餐饮
• Bonus
• 花红奖励
• Staff purchase discount
• 员工购买优惠
• Staff birthday celebration
• 员工生日庆祝活动

JOB TASKS:

• To handle day to day accounting functions and ensure proper maintenance of accounting records and follow-up matters.
• To maintain proper filing of accounting documents for record keeping.
• Facilitate and prepare the monthly SST report and submission.
• To handle general administrative task and clerical support.
• The ability to operate and navigate e-invoicing software, have knowledge of how e-invoicing systems integrate with existing accounting, accounts payable/receivable (AP/AR), to ensure smooth data flow and automation.
• Other tasks as assigned by management from time to time.

REQUIREMENTS:

• Candidate must possess at least a Graduate Diploma / Post Graduate Diploma / Business Studies / Administration / Management / Finance / Accounting, others or equivalent.
• Required minimum 2 year of working experience in related field.
• Fresh graduates in relevant discipline are encourage to apply.
• Required language(s): Mandarin, English and Bahasa Malaysia
• Required skills: MS Excel, MS Office Accounting system will be an added advantage.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Central location
• Company trips
• Personal leave
• Personal development opportunities
• Paid training and development

Job Description

• Assist in sourcing and selecting suppliers based on price, quality, and delivery timelines
• Prepare and issue purchase orders in accordance with company policies and procedures
• Follow up with suppliers to confirm order status, delivery dates, and resolve any discrepancies
• Maintain and update the purchasing database and records (e.g., supplier information, pricing, delivery schedules)
• Ensure timely delivery of goods and escalate delays or issues when necessary

Job Requirement

• Ability to communicate in Mandarin (spoken and written) is required when dealing with supplier
• Able to communicate using basic English and Bahasa Melayu
• Detail-oriented, proactive, and able to work under minimal supervision
• Self-motivated & independence

Perks & Benefits

• Open culture
• Personal development opportunities

職責：

• 接聽並轉接電話。
• 撰寫並分發電子郵件、信函備忘錄、傳真和表格。
• 協助準備定期報告。
• 建立並維護檔案系統。
• 更新和維護辦公室政策和程序。
• 維護聯絡人清單。
• 為訪客提供一般性支援。
• 作為公司內部和外部客戶的聯絡人。
• 與行政助理和高階行政助理聯絡，處理高階主管提出的請求和詢問。

要求：

• 擁有行政助理、虛擬助理或辦公室行政助理的相關經驗。
• 熟悉辦公室管理系統和流程。
• 具備辦公設備（如印表機和影印機）的操作知識。
• 微軟辦公室軟體（特別是微軟Excel和微軟PowerPoint）中的Excel。
• 良好的時間管理能力和工作優先順序能力。
• 注重細節和解決問題的能力。
• 至少擁有工商管理或相關領域的文憑；擁有行政助理或秘書資格者優先考慮。

福利待遇

• 開放文化
• 個人發展機會

Job Purpose

We are looking for a reliable Admin & HR Assistant to support our daily office operations. You will act as the first point of contact for employees and visitors while providing essential administrative support to the HR department.

Key Responsibilities

• Administrative Support:
• Manage front-desk activities, including answering calls and greeting guests.
• Organize and maintain physical and digital filing systems (invoices, receipts, and records).
• Handle office procurement, such as ordering stationery and pantry supplies.
• Coordinate with external vendors (couriers, cleaners, and maintenance).
• Human Resources Assistance:
• Assist in the recruitment process by posting job ads and scheduling interviews.
• Maintain updated employee records (leave management, attendance, and personal files).
• Coordinate the onboarding process for new hires (preparing workstations and IDs).
• Support payroll processing by compiling monthly attendance data.

Requirements

• Education: Minimum SPM, STPM, or Diploma in Business Administration, Human Resources, or a related field.
• Experience: 1–2 years of experience in an office administrative role is preferred (Fresh graduates are encouraged to apply).
• Language: Proficiency in English and Bahasa Malaysia (Mandarin is an added advantage depending on the company).

Skills:

• Familiarity with Microsoft Office (Word, Excel).
• Basic knowledge of the Malaysia Employment Act 1955.
• Strong organizational skills and attention to detail.

職位描述

• 協助根據價格、品質和交貨時間尋找和選擇供應商
• 根據公司政策和程序準備並發出採購訂單
• 與供應商跟進，確認訂單狀態、交貨日期，並解決任何差異。
• 維護和更新採購資料庫和記錄（例如，供應商資訊、價格、交貨時間表）
• 確保貨物及時交付，並在必要時回報延誤或問題。

職位要求

• 與供應商溝通時，需要具備普通話（口語和書面）溝通能力。
• 能夠使用基本的英語和馬來語進行交流
• 注重細節，積極主動，能夠在極少監督下獨立工作。
• 自我激勵且獨立

福利待遇

• 開放文化
• 個人發展機會

Kent ridge

Mon to Thurs – 830am to 6pm / Fri – 830am to 530pm

Responsibilities:

Quality Assurance/Accreditation Support

• Coordinate and publish bi-annual (May) update for Tutor Handbook from faculty/units; ensure version control and traceability.
• Support quality assurance coordination for the school to close gaps in accreditation
• Support scheduling and logistics for internal reviews and external tri-medical school Basic Medical Education Collaboration (BMEC) meeting; take internal notes and track action items.
• Support action items and minutes preparation for Curriculum Implementation Task Force (monthly) and Undergraduate Steering Committee (quarterly)
• Support the feedback team with data cleaning and preparation for Academic Year Closure, new Academic Year setup

• Perform data quality checks (completeness, consistency, accuracy) and reconcile discrepancies in tutor profile across two feedback collection systems (old and new).
• Perform data quality checks (completeness, consistency, accuracy) and update and run process automation tools to support mass update of new academic year rolled over timetable in the school’s learning management system
• Extract, clean and prepare data from two feedback collection systems (old and new) to support end of Academic Year posting and teaching effectiveness report.
• Adhere to data governance, security, and confidentiality protocols (PDPA, institutional data handling SOPs.

General Coordination and other activities

• Maintain shared trackers, documentation document.
• Draft communications to stakeholders (templates, reminders, status updates)
• Other ad-hoc duties as required for smooth operations of the team/division
• Handover and close-out pack

Requirement:

• Polytechnic Diploma in a related discipline with at least 2 years of relevant experience in data processing/analysis
• Proficient in MS Word, and MS PowerPoint to support secretariat role
• Proficient in MS Outlook calendar management and MS Teams / Zoom for hosting online meetings.
• Experience in data extraction/transformation: Advanced Excel/Google Sheets (lookups, pivots, power query) is a plus.

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.