Location: Remote
Schedule: 9:00 am ET to 5 pm PT
Job Summary
We are seeking a detail-oriented Sr. Accounts Payable Lead to join our finance team. This role is responsible for subledger accuracy, invoice and expense processing, vendor master governance, payment prioritization, balance sheet reconciliations and month-end schedules, period-end cutoff and accrual support, and administration and optimization of Bill.com and SAP Concur. The ideal candidate will bring strong technical accounting discipline, control orientation, and accountability for accuracy, timeliness, compliance, and audit readiness across the AP function.
Accounts Payable Ownership and Operations
- Own the end-to-end accounts payable process, including invoice intake, coding, approvals, processing, payment execution, reconciliation, and issue resolution.
- Maintain full ownership of the AP subledger, including aging accuracy, completeness, proper cutoff, and timely tie-out to the general ledger at each period end.
- Review invoices daily for proper purchase order support, approvals, coding, and supporting documentation before entry into Bill.com.
- Process vendor invoices accurately and timely, including complex invoices requiring reconciliation to purchase orders, contracts, credit card activity, or other supporting records.
- Review and process employee expense reimbursements through SAP Concur in accordance with company policy and approval requirements.
- Serve as the primary escalation point for AP issues, including urgent payments, vendor disputes, invoice exceptions, and workflow bottlenecks.
- Provide oversight, guidance, and coordination for any AP staff, temporary support, or offshore resources supporting the AP function.
Working Capital and Payment Management
- Manage the weekly vendor payment run process with clear attention to working capital discipline, payment timing, cash flow priorities, contractual due dates, and vendor terms.
- Prioritize payments based on business criticality, discount opportunities, contractual commitments, and available cash, rather than routine execution alone.
- Maintain accurate payment support and summaries for payments processed through vendor portals or other external platforms.
- Process refunds and other non-routine disbursements, as needed, with appropriate review and documentation.
- Reconcile credit card activity, prepare supporting schedules, and coordinate funding or replenishment activities as required.
Vendor Governance and Reconciliations
- Own vendor master data integrity, including vendor setup, W-9 collection, banking validation, maintenance of payment terms, and ongoing review for accuracy and completeness.
- Perform vendor reconciliations, resolve discrepancies in a timely manner, and lead resolution of vendor inquiries or disputes related to invoices, credits, and payments.
- Maintain accurate vendor records and identify potential duplicate invoices, missing invoices, unusual items, or fraud risk indicators for prompt follow-up.
- Review recurring and special invoices submitted through vendor websites and portals and ensure proper support is retained.
Controls, Close and Audit Support
- Enforce approval workflows and internal controls across the AP process and ensure transactions are processed in accordance with company policy and delegated authority requirements.
- Support month-end close by preparing AP-related balance sheet reconciliations and month-end schedules, including prepaid expenses, accruals, fixed assets, and other assigned accounts.
- Coordinate with accounting on period-end accruals, invoice cutoff, and completeness procedures to support accurate expense recognition and financial reporting.
- Maintain audit-ready support and documentation for AP transactions, reconciliations, payment activity, and vendor files.
- Support external audits, diligence requests, and internal reviews by providing AP schedules, reconciliations, and requested documentation on a timely basis.
Systems Administration and Optimization
- Administer Bill.com, including vendor setup, banking updates, payment monitoring, direct deposit invitations, issue resolution and control maintenance.
- Administer SAP Concur, including employee setup, workflow updates, user support, and troubleshooting.
- Monitor AP system activity and identify sync issues, data exceptions, or processing errors for timely resolution.
- Continuously improve AP workflows, controls, and automation opportunities across Bill.com, SAP Concur, and related processes to enhance efficiency, visibility, and compliance.
