Total 269 Senior Executive procurement executive job vacancies in Purchasing / Procurement / Inventory category in Singapore

Job Responsibilities

1) Managing Daily Purchasing Activities:

• Support site ordering based on project progress and requirements.
• Prepare purchase orders in accordance with SOP and ISO Quality Management System tasks.
• Resolve project orders, material, and machinery-related issues in collaboration with project teams.

2) Supplier Relations and Negotiation:

• Manage relationships with suppliers, contractors, and vendors.
• Negotiate prices, delivery timelines, and terms and conditions.
• Maintain a supplier database and records in alignment with SOP and Quality, Environment, Safety, and Health documentation.

3) Coordination and Collaboration:

• Coordinate with project personnel to identify and fulfill project-specific procurement needs.
• Collaborate with the Contract Department to request quotations for tendering and obtain necessary material details, quantities, and drawings.

4) Quality Assurance and Budget Management:

• Ensure that all procured items meet the required quality standards and specifications.
• Prepare cost estimates and manage budgets related to purchasing activities.

5) Process Improvement and Compliance:

• Continuously work towards improving purchasing systems and processes.
• Implement policies, procedures, and instructions as required by the QESH management system.
• Develop and execute action plans based on risk and opportunity assessments in accordance with ISO standards.
• Promote the use of a process approach, risk-based thinking, and life cycle perspective within the organization.
• Ensure compliance with legal and other applicable requirements.

6) Perform any other duties and responsibilities as assigned by the immediate superior.

Job requirements: -

• Minimum SPM/Diploma in Business Administration, Management, or a related field.
• At least 3 years of purchasing/procurement experience, preferably in the construction industry.
• Able to source, evaluate, and negotiate with suppliers and vendors effectively.
• Knowledge of building materials and construction processes is an added advantage.
• Computer literate with good knowledge of Microsoft Office and SQL System.
• Possess strong negotiation, communication, and interpersonal skills with a high level of integrity.
• Able to work independently and manage procurement activities efficiently.

Perks & Benefits

• Open culture
• Personal development opportunities

工作職責

1）日常採購活動管理：

• 根據專案進度和需求，為現場訂單提供支援。
• 根據標準作業規程和ISO品質管理系統要求準備採購訂單。
• 與專案團隊協作，解決專案訂單、材料和機械相關問題。

2）供應商關係與談判：

• 管理與供應商、承包商和廠商的關係。
• 協商價格、交貨時間以及條款和條件。
• 依照標準作業規程 (SOP) 和品質、環境、安全和健康文件的要求，維護供應商資料庫和記錄。

3）協調與合作：

• 與專案人員協調，確定並滿足專案特定的採購需求。
• 與合約部門合作，索取投標報價，並取得必要的材料詳情、數量和圖紙。

4）品質保證和預算管理：

• 確保所有採購的物品均符合所需的品質標準和規格。
• 編製成本估算並管理與採購活動相關的預算。

5）流程改善和合規性：

• 不斷努力改進採購系統和流程。
• 依照品質、環境、安全、健康與安全管理系統的要求，執行各項政策、程序與指令。
• 根據 ISO 標準，基於風險和機會評估，制定並執行行動計劃。
• 在組織內部推廣流程方法、以風險為基礎的思考方式和生命週期觀點。
• 確保遵守法律及其他適用要求。

6) 執行直屬上級指派的其他任何職務。

工作要求：-

• 最低學歷要求為SPM/商業管理、管理或相關領域的文憑。
• 至少3年採購/供應經驗，最好是在建築業。
• 能夠有效地尋找、評估供應商並與之談判。
• 了解建築材料和施工工藝者優先考慮。
• 具備電腦操作能力，精通微軟辦公室軟體及SQL系統。
• 具備較強的談判、溝通和人際交往能力，並擁有高度的誠信。
• 能夠獨立工作並有效率地管理採購活動。

福利待遇

• 開放文化
• 個人發展機會

JOBS SCOPE:

PURCHASER :-

• Prepare and handle purchase quotation, purchase order and delivery order
• Assist to follow up with customers on orders & delivery
• Liaise with vendors or transporters to arrange delivery
• Arrange works in line with work schedule to ensure smooth and on-time delivery
• Undertake and perform other duties which may be assigned to you by your superior.

REQUIREMENTS :-

• Candidate must possess at least a Primary/Secondary School/SPM/Higher Secondary/STPM.
• Self-motivated and able to work well as a team.
• Attention to detail.
• Prefer candidate with experience in working at hardware/building materials/piping company previously.
• Required language(s): Mandarin, English, Bahasa Malaysia
• We seek Mandarin-speaking candidates who are required to serve Mandarin-speaking clients.

Perks & Benefits

• Commission and bonus
• Casual dress code
• Medical insurance
• Paid training and development

工作範圍：

購買者：-

• 準備並處理採購報價、採購訂單和交貨單
• 協助跟進客戶的訂單和配送狀況
• 與供應商或運輸商聯絡安排送貨事宜。
• 根據工作計劃安排工作，以確保順利按時交付
• 承擔並履行上級指派的其他職務。

要求 ：-

• 應徵者至少須具備小學/中學/SPM/高中/STPM學歷。
• 自我激勵能力強，並且能夠很好地與團隊合作。
• 注重細節。
• 優先考慮有五金/建材/管道公司工作經驗的候選人。
• 所需語言： 國語、英語、馬來語
• 我們正在尋找會說普通話的候選人，他們需要為講普通話的客戶提供服務。

福利待遇

• 佣金和獎金
• 休閒著裝要求
• 醫療保險
• 有薪培訓和發展

Job Description

We are seeking a proactive and detail-oriented Procurement Executive with experience in the water industry to support the Company’s purchasing operations. The role involves supplier evaluation, sourcing, negotiation, purchase order management, and close coordination with project and service teams to ensure timely and compliant procurement.

Key Responsibilities

• Evaluate suppliers regularly to ensure approved vendors can meet the Company’s purchasing requirements, particularly for water treatment equipment, materials, services, logistics, and supply chain support.
• Obtain quotations and negotiate contracts, commercial terms, pricing, and delivery schedules with suppliers, vendors, contractors, freight forwarders, and logistics providers.
• Generate and issue Purchase Orders (POs) to suppliers, vendors, and contractors in a timely and accurate manner.
• Monitor Purchase Order delivery status, shipment schedules, and logistics arrangements, while liaising with colleagues on procurement progress and updates.
• Coordinate import/export shipments, freight arrangements, customs clearance, and delivery schedules to ensure timely material availability for projects and service activities.
• Maintain accurate procurement, logistics, and shipment records and documentation, ensuring compliance with company policies and procedures.
• Liaise with project and service teams on procurement-related issues, delivery timelines, shipment coordination, and technical requirements.
• Resolve procurement, logistics, and shipment discrepancies to support smooth project execution and operational continuity.
• Work closely with suppliers and logistics partners to optimize inventory availability, transportation efficiency, and cost control

Requirements

• Diploma or Degree in Supply Chain Management, Procurement, Business Administration, Engineering, or related field

• Minimum 2–3 years of procurement experience, preferably in the water industry

• Familiar with water treatment equipment, chemicals, spare parts, and subcontractor sourcing

• Strong negotiation, communication, and vendor management skills

• Detail-oriented, organised, and able to work independently

• Proficient in Microsoft Office

RESPONSIBILITIES

• Coordinate purchasing activities for materials and services based on company’s needs

• Handle quotation, issue purchase order and maintain updated records

• Track orders and ensure timely delivery

• Update internal databases with order details

• Conduct market research to identify pricing trends

• Evaluate offers from vendors and negotiate better prices

• Vendor sourcing activities

• Prepare reports – Price evaluation report, expenses report and etc.

• Performs other duties as assigned.

REQUIREMENTS & PROFESSIONAL SKILLS

• Good understanding of supply chain procedures

• Hands on experience with purchasing software

• Computer skills in Microsoft Office Suite (Word, Outlook, Excel and Power Point)

• Meticulous “eye” for detail and accuracy

• Minimum 2-3 years of work experience

• Minimum Diploma or bachelor’s degree

Job Summary

The Procurement Executive is responsible for managing the sourcing, purchasing, and supply of raw materials, packaging materials, equipment, and operational supplies required for the company's manufacturing operations. The role ensures cost-effective procurement, supplier performance management, inventory optimization, and uninterrupted production through strategic sourcing and efficient supply chain coordination.

Key Responsibilities

1. Procurement and Sourcing

• Source, evaluate, and negotiate with suppliers to obtain the best value in terms of quality, cost, delivery, and service.
• Prepare and process purchase orders in accordance with company procurement policies.
• Identify alternative suppliers and develop strategic sourcing plans to reduce supply risks.
• Conduct market research and monitor industry trends to support purchasing decisions.

2. Supplier Management

• Establish and maintain strong relationships with local and overseas suppliers.
• Evaluate supplier performance based on quality, pricing, delivery reliability, and compliance standards.
• Coordinate supplier audits, assessments, and qualification processes.
• Resolve supplier-related issues, discrepancies, and disputes promptly.

3. Inventory and Supply Planning

• Monitor inventory levels and forecast purchasing requirements to ensure continuous production operations.
• Coordinate closely with production, warehouse, and sales teams regarding material requirements.
• Maintain optimal stock levels while minimizing excess inventory and carrying costs.
• Ensure timely replenishment of raw materials and packaging materials.

4. Cost Control and Budget Management

• Negotiate favorable pricing, payment terms, and contractual agreements.
• Monitor procurement expenses and identify cost-saving opportunities.
• Support annual budgeting and procurement planning activities.
• Analyze purchasing data and prepare cost-performance reports.

5. Logistics and Delivery Coordination

• Coordinate delivery schedules with suppliers and logistics providers.
• Monitor shipment status and ensure timely receipt of goods.
• Resolve delivery delays and supply chain disruptions efficiently.
• Ensure all purchased items are delivered according to specifications and requirements.

6. Documentation and Compliance

• Maintain accurate procurement records, contracts, supplier agreements, and purchasing documentation.
• Ensure compliance with company policies, food safety requirements, and regulatory standards.
• Verify invoices, delivery orders, and supporting documents for payment processing.
• Support internal and external audits related to procurement activities.

7. Cross-Functional Collaboration

• Work closely with Production, Quality Assurance, Warehouse, Finance, and Operations departments.
• Support new product development projects through supplier sourcing and material procurement.
• Participate in continuous improvement initiatives to enhance procurement efficiency.

Qualifications

• Minimum 2–3 years of relevant procurement experience, preferably in food manufacturing or FMCG industries.
• Proficient in Microsoft Office applications and ERP systems.
• Strong negotiation, analytical, and communication skills.

Key Competencies

• Strategic sourcing and supplier management
• Cost negotiation and contract management
• Inventory and supply planning
• Data analysis and reporting
• Problem-solving and decision-making
• Attention to detail and organizational skills
• Stakeholder management and teamwork

Job Summary

The Procurement Executive is responsible for managing the sourcing, purchasing, and supply of raw materials, packaging materials, equipment, and operational supplies required for the company's manufacturing operations. The role ensures cost-effective procurement, supplier performance management, inventory optimization, and uninterrupted production through strategic sourcing and efficient supply chain coordination.

Key Responsibilities

1. Procurement and Sourcing

• Source, evaluate, and negotiate with suppliers to obtain the best value in terms of quality, cost, delivery, and service.
• Prepare and process purchase orders in accordance with company procurement policies.
• Identify alternative suppliers and develop strategic sourcing plans to reduce supply risks.
• Conduct market research and monitor industry trends to support purchasing decisions.

2. Supplier Management

• Establish and maintain strong relationships with local and overseas suppliers.
• Evaluate supplier performance based on quality, pricing, delivery reliability, and compliance standards.
• Coordinate supplier audits, assessments, and qualification processes.
• Resolve supplier-related issues, discrepancies, and disputes promptly.

3. Inventory and Supply Planning

• Monitor inventory levels and forecast purchasing requirements to ensure continuous production operations.
• Coordinate closely with production, warehouse, and sales teams regarding material requirements.
• Maintain optimal stock levels while minimizing excess inventory and carrying costs.
• Ensure timely replenishment of raw materials and packaging materials.

4. Cost Control and Budget Management

• Negotiate favorable pricing, payment terms, and contractual agreements.
• Monitor procurement expenses and identify cost-saving opportunities.
• Support annual budgeting and procurement planning activities.
• Analyze purchasing data and prepare cost-performance reports.

5. Logistics and Delivery Coordination

• Coordinate delivery schedules with suppliers and logistics providers.
• Monitor shipment status and ensure timely receipt of goods.
• Resolve delivery delays and supply chain disruptions efficiently.
• Ensure all purchased items are delivered according to specifications and requirements.

6. Documentation and Compliance

• Maintain accurate procurement records, contracts, supplier agreements, and purchasing documentation.
• Ensure compliance with company policies, food safety requirements, and regulatory standards.
• Verify invoices, delivery orders, and supporting documents for payment processing.
• Support internal and external audits related to procurement activities.

7. Cross-Functional Collaboration

• Work closely with Production, Quality Assurance, Warehouse, Finance, and Operations departments.
• Support new product development projects through supplier sourcing and material procurement.
• Participate in continuous improvement initiatives to enhance procurement efficiency.

Qualifications

• Minimum 2–3 years of relevant procurement experience, preferably in food manufacturing or FMCG industries.
• Proficient in Microsoft Office applications and ERP systems.
• Strong negotiation, analytical, and communication skills.

Key Competencies

• Strategic sourcing and supplier management
• Cost negotiation and contract management
• Inventory and supply planning
• Data analysis and reporting
• Problem-solving and decision-making
• Attention to detail and organizational skills
• Stakeholder management and teamwork

The Procurement Executive provides execution and coordination support to the procurement function, ensuring day‑to‑day operational efficiency, data integrity and compliance across procurement systems, supplier records and operational interfaces.

The role focuses on vendor onboarding, system maintenance, reporting, HSE coordination and operational support, enabling Procurement Managers to deliver effective sourcing, supplier performance management and cost optimisation outcomes. This is a hands‑on, detail‑driven role with strong exposure to procurement operations and stakeholder interaction.

Vendor Onboarding & Master Data Management

• Support vendor on boarding processes, including TPIDD documentation collection, validation and system setup.
• Maintain accurate and up‑to‑date supplier master data across procurement systems.
• Coordinate with suppliers and internal stakeholders to resolve onboarding or documentation gaps.

Contract & Documentation System Maintenance

• Maintain contract management systems, ensuring contracts, pricing schedules and expiry dates are accurately recorded.
• Support contract renewals by tracking timelines and preparing documentation for review.
• Maintain structured procurement documentation repositories in line with company governance requirements.

VIM System & Transactional Support

• Support Vendor Invoice Management (VIM) system maintenance and data accuracy.
• Coordinate invoice‑related queries with Finance, suppliers and Procurement Managers.
• Assist with troubleshooting basic system or process issues related to vendor invoicing.

Reporting & Data Support

• Prepare and maintain regular procurement reports, including KFC and other management reports.
• Support data extraction, validation and analysis to ensure accuracy and consistency of procurement reporting.
• Maintain trackers covering supplier status, contracts, onboarding and compliance.

HSE & Supplier Compliance Coordination

• Support HSE coordination activities, including PQNC tracking, audit preparation and follow‑up.
• Maintain records related to supplier audits, compliance checks and corrective action plans.
• Liaise with HSE, Operations and suppliers to support timely resolution of compliance matters.

Operational Support & Helpdesk

• Act as a first‑line procurement helpdesk, supporting delivery issues, supplier queries and internal requests.
• Coordinate with Procurement Managers to resolve supplier or service issues efficiently.
• Track and follow upon issues to closure to ensure service continuity.

New Product & System Setup Support

• Support new product creation activities in procurement or vendor data management systems (e.g. VDM– subject to confirmation).
• Ensure required data fields, approvals and documentation are completed accurately prior to activation.

Experience & Qualifications

• Diploma or equivalent experience in Procurement, Supply Chain, Business Administration or a related discipline.
• Over 2 years’ relevant experience in procurement, supply chain coordination or administrative support roles.
• Experience working with procurement or ERP systems (e.g. VIM, vendor master, contract management tools)is an advantage.
• Comfortable working with data, documentation and system‑based processes.

Core Competencies

• Strong attention to detail and commitment to data accuracy.
• Organised and methodical, with the ability to manage multiple tasks and deadlines.
• Service‑oriented mindset with good coordination and communication skills.
• Ability to work collaboratively with cross‑functional teams.
• Practical problem‑solver with willingness to learn procurement systems and processes.

Job Summary

The Procurement Executive is responsible for managing the sourcing, purchasing, and supply of raw materials, packaging materials, equipment, and operational supplies required for the company's manufacturing operations. The role ensures cost-effective procurement, supplier performance management, inventory optimization, and uninterrupted production through strategic sourcing and efficient supply chain coordination.

Key Responsibilities

1. Procurement and Sourcing

• Source, evaluate, and negotiate with suppliers to obtain the best value in terms of quality, cost, delivery, and service.
• Prepare and process purchase orders in accordance with company procurement policies.
• Identify alternative suppliers and develop strategic sourcing plans to reduce supply risks.
• Conduct market research and monitor industry trends to support purchasing decisions.

2. Supplier Management

• Establish and maintain strong relationships with local and overseas suppliers.
• Evaluate supplier performance based on quality, pricing, delivery reliability, and compliance standards.
• Coordinate supplier audits, assessments, and qualification processes.
• Resolve supplier-related issues, discrepancies, and disputes promptly.

3. Inventory and Supply Planning

• Monitor inventory levels and forecast purchasing requirements to ensure continuous production operations.
• Coordinate closely with production, warehouse, and sales teams regarding material requirements.
• Maintain optimal stock levels while minimizing excess inventory and carrying costs.
• Ensure timely replenishment of raw materials and packaging materials.

4. Cost Control and Budget Management

• Negotiate favorable pricing, payment terms, and contractual agreements.
• Monitor procurement expenses and identify cost-saving opportunities.
• Support annual budgeting and procurement planning activities.
• Analyze purchasing data and prepare cost-performance reports.

5. Logistics and Delivery Coordination

• Coordinate delivery schedules with suppliers and logistics providers.
• Monitor shipment status and ensure timely receipt of goods.
• Resolve delivery delays and supply chain disruptions efficiently.
• Ensure all purchased items are delivered according to specifications and requirements.

6. Documentation and Compliance

• Maintain accurate procurement records, contracts, supplier agreements, and purchasing documentation.
• Ensure compliance with company policies, food safety requirements, and regulatory standards.
• Verify invoices, delivery orders, and supporting documents for payment processing.
• Support internal and external audits related to procurement activities.

7. Cross-Functional Collaboration

• Work closely with Production, Quality Assurance, Warehouse, Finance, and Operations departments.
• Support new product development projects through supplier sourcing and material procurement.
• Participate in continuous improvement initiatives to enhance procurement efficiency.

Qualifications

• Minimum 2–3 years of relevant procurement experience, preferably in food manufacturing or FMCG industries.
• Proficient in Microsoft Office applications and ERP systems.
• Strong negotiation, analytical, and communication skills.

Key Competencies

• Strategic sourcing and supplier management
• Cost negotiation and contract management
• Inventory and supply planning
• Data analysis and reporting
• Problem-solving and decision-making
• Attention to detail and organizational skills
• Stakeholder management and teamwork

Responsibilities

• Perform procurement operations based on assigned R&R
• Sourcing & Vendor Management
• Strategic Planning & Compliances
• Order Management: Follow up closely with projects from requisition, PO issuance up to project closing
• Vendor Management: Collaborate with vendors for RFQ and onboard new vendors whom the company can benefit from
• Process Knowledge: Understand company process flow and policy guidelines, ensuring compliance are adhered
• System Understanding and Usage: Able to adapt and perform task using SAP MM as well as company’s system (SRM, Knox)
• Cost Evaluation: Review and evaluate cost receive to ensure no discrepancy against request. Ensure cost is properly checked available data (past records, market rate etc)
• Collaboration: Communicate well with relevant stakeholders (Sales, Delivery, Ops, FI, etc.) to ensure project run smoothly with little to no hiccups
• Closing Activity: Perform month/year end closing activites and ensure all related task are completed prior to closing schedule
• Problem Solving: Able to identify issues and rectify at the earliest time
• Reporting:Create and submit report along with verified data for management visibility
• Ad Hoc: Perform ad hoc activies as and when requestedby management

Requirements

• 3 to 5 years of purchasing and order management experience, preferably in IT Industry.
• Diploma/ Degree in relevant studies
• Experience of sourcing in local and overseas vendor management, Asia Pacific is an advantage
• Good understanding of quotation and contract’s terms and conditions. Negotiation Skill is necessary.
• Experience in using ERP SAP is required
• Able to work independently and as a group in a fast pace environment
• Good Microsoft excel and power point presentation skill

Company Overview

We are a food tech company creating a better food future in Southeast Asia by making food production fairer, safer, more efficient, and less wasteful.

Job Summary

We seek a Senior Procurement Executive to lead procurement and supplier management, ensuring cost-effective sourcing, timely delivery, and compliance to support operational and business goals.

Responsibilities

• Manage end-to-end procurement processes including sourcing, evaluating quotations, selecting suppliers, issuing purchase orders, and tracking deliveries to meet operational needs
• Negotiate with suppliers to secure competitive pricing, favorable contract terms, and high service quality
• Develop and sustain strong supplier relationships to support reliable supply chains
• Monitor inventory levels and coordinate procurement activities to prevent operational disruptions
• Conduct market research and benchmark suppliers to identify cost-saving opportunities
• Evaluate supplier performance and resolve issues related to pricing, quality, and delivery timeliness
• Maintain accurate procurement documentation and ensure compliance with company policies
• Collaborate with Operations, Finance, Warehouse, and other internal teams to align procurement with business requirements
• Prepare detailed procurement reports, spending analyses, and supplier performance reviews to inform decision-making
• Drive process improvements to enhance procurement efficiency and operational effectiveness

Required competencies and certifications

• Diploma or Degree in Supply Chain Management, Procurement, Business Administration, Logistics, or related discipline
• Minimum 4 years of procurement or purchasing experience
• Proficiency in Microsoft Office applications, especially Excel
• Strong negotiation and vendor management skills demonstrated through supplier contract management and cost optimization
• Analytical, planning, and problem-solving skills applied to procurement challenges
• Effective communication and stakeholder management skills to coordinate cross-functional teams

Preferred competencies and qualifications

• Experience with ERP, inventory management, or procurement systems to support procurement operations
• Background in food supply chain, distribution, wholesale, e-commerce, or technology-driven operations
• Knowledge of inventory planning and supplier performance management

Job scope:

• Manage and organize construction contract records and coordinate data collection (cost tracking, contract management).
• Monitor and report on project variations.
• Support cost-saving initiatives and identify opportunities to meet project goals and strategies.
• Attend meetings and compile necessary documents, including vendor requests for new vendor creation.
• Conduct pre- and post-contract activities in accordance with policies and procedures.
• Handle sourcing, competitive bidding, and negotiation of supplier quotes.
• Track orders, confirm lead times, delivery dates, and costs.
• Ensure orders comply with supplier agreements and contracts.
• Document estimates, including assumptions and basis for estimates.
• Assist in preparing inquiry documents, including contract terms and conditions.
• Help develop price lists in line with subcontract requisitions.
• Manage issuance, receipt, commercial bid analysis, and coordination of technical bid evaluations.
• Compile supplier performance data and create scorecards.
• Assist company representative with preliminary and final bid tabulations, including award recommendations.
• Collaborate with company representative to prepare final contract documents for account closure.
• Handle post-contract administration: progress payments, change orders, and contract cost monitoring/reporting per contractual package.

• Well Established Company
• Salary: $2500 to $4000 + VB
• Working location: Gul Circle
• Working Hours: Mon to Fri, 8am to 6pm

Job Responsibilities:

• Responsible for sourcing and purchasing spare parts and consumables requested by Engineers.
• Manage store inventory and ensure sufficient stock levels to support daily operations.
• Ensure the quality and compliance of all products supplied to the company.
• Negotiate contracts, pricing, and credit terms with suppliers to achieve cost efficiency.
• Process purchase orders and monitor delivery timelines to ensure on-time supply.
• Identify, evaluate, and manage suppliers to secure competitive pricing and reliable service.
• Maintain accurate purchasing records and prepare monthly reports for management review.
• Conduct supplier evaluations and audits to ensure performance and compliance standards.
• Support the implementation and maintenance of ISO 9001:2015 quality management system requirements.

Job Requirements:

• Diploma in Mechanical Engineering or equivalent

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

You will support daily procurement activities by managing sourcing, quotations, tenders, and contracting for medical consumables, supplies, equipment, and services to ensure timely, cost-effective purchases aligned with hospital policies.

Responsibilities

• Manage end-to-end procurement processes including sourcing, user evaluation, award, and contracting for medical consumables, general supplies, equipment, and services following Procurement Policies and Procedures
• Develop and manage purchasing plans with departments based on approved capital and operating expenditure budgets
• Collaborate with user departments to define requirement specifications, scope of work, and services for Request for Quotation (RFQ) and Invitation to Tender (ITT)
• Provide procurement approach guidance to user departments to optimize sourcing strategies
• Publish RFQ and ITT on electronic procurement platforms, conduct briefings, and facilitate site show rounds when applicable
• Compile quotations and bids into Price Comparison Tables (PCT) for user department review
• Establish evaluation teams and criteria with user departments; facilitate vendor interviews, product trials, sampling, and Price-Quality Method (PQM) evaluations
• Negotiate with vendors to achieve cost savings or cost avoidance
• Prepare approval documents for Approving Authority in compliance with Procurement Policies and Procedures
• Issue Letters of Award (LOA) and contracts to successful vendors
• Coordinate with users to raise Purchase Requisitions (PR) and issue Purchase Orders (PO) in the Enterprise System
• Liaise with users, Finance, Store, and vendors to manage invoices and delivery schedules
• Conduct Procurement Roadshows to educate users on procurement processes and updates
• Manage inventory by reviewing par levels and coordinating replenishment of stock items
• Liaise with ALPS for bulk contract management
• Monitor blanket orders and coordinate delivery schedules with store
• Contribute to continuous improvement initiatives for procurement processes and systems
• Review outstanding Purchase Orders with users to ensure timely closure
• Maintain up-to-date purchase records for audit compliance
• Assist in procurement-related projects as assigned
• Perform ad-hoc duties as assigned by Supervisor

Required competencies and certifications

• Degree in Business Administration or Supply Chain Management
• Minimum 3 years of related procurement work experience
• Proficiency in Microsoft Office and SAP Materials Management Module

Preferred competencies and qualifications

• Strong negotiation and writing skills
• Organized, meticulous, and resourceful work approach
• Ability to work independently and collaboratively as a team player