Total 24 Senior Executive workforce administration job vacancies in Others category in Singapore

Job Highlights:

·      Located at Kent Ridge

·      Mon to Fri | 8:30am – 6:00pm

Salary & Benefits

• Located at Kent Ridge
• Basic Salary: Up to $5,500
• AWS
• Performance Bonus
• Annual Salary Increment

Overview

Join a dynamic healthcare environment where you will play a key role in supporting daily operations, service planning, and patient experience initiatives. This role offers the opportunity to work closely with multidisciplinary teams to ensure efficient service delivery and operational excellence.

Key Responsibilities

• Support the planning, budgeting, and implementation of operational initiatives for assigned service areas.
• Coordinate and manage procurement activities, ensuring timely completion and compliance with organisational procedures.
• Oversee day-to-day operations and collaborate with relevant stakeholders to resolve operational and process-related issues.
• Monitor resource allocation and utilisation to support efficient service delivery.
• Participate in process reviews and continuous improvement projects to enhance operational effectiveness.
• Manage feedback and service-related concerns, working with internal and external stakeholders to maintain service excellence.
• Prepare reports, analyse operational data, and provide insights to support decision-making.
• Undertake additional duties and projects as assigned.

Requirements

• Bachelor's Degree in any discipline.
• Minimum 1–2 years of experience in operations or administrative functions in Healthcare Setting
• Strong verbal and written communication skills.
• Good interpersonal skills with the ability to work effectively with stakeholders at all levels.
• Analytical and resourceful, with the ability to interpret data and support operational decision-making.
• Adaptable, proactive, and able to work effectively in a fast-paced environment.
• A collaborative team player who can also work independently.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Word sformat by using the APPLY NOW BUTTON or email the updated resume to miya@mci.com.sg

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

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Kuan Mei Yang

Registration Number: R24124509

EA License No: 06C2859 (MCI Career Services PteLtd)

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Temporary-Executive-%28Programme-Administration%29%2C-MBA-Programmes-Office/33420-en_GB/

We regret that only shortlisted candidates will be notified.

About NUS Business School

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

Reporting to the Head, EMBA Programme Management, the incumbent will serve as a Programme Coordinator to provide administrative and operational support for the EMBA programme. He/She will be paired with and assist existing team members to manage the upcoming cohort and contribute to the smooth execution of programme operations.

Class and participant management:

• Assist in the establishment of class committee and constitution
• Act as a Key Liaison in addressing general queries from students and ensure their programme experiences
• Support the promotion and delivery of student events
• Ensure students’ compliance to the University/School requirements which include conducting briefings to keep students updated with new policy/requirements
• Support students’ participation of major programme events, such as orientation, commencement, etc.

Segment management:

• Provide assistance in the following areas for the successful delivery of both local and overseas segments
  students’ module registration which includes any changes and/or cancellation delivery of teaching materials logistic arrangements such as collection of dietary needs, issuance of seasonal parking coupons, transportation, facility support, etc. on-site teaching support such as students’ groupings, facilitation of zoom sessions, etc. financial approval for vendor engagement academic assistance to students such as following up on submission of assignments, account testing, etc.travel assistance to instructors including hotel/flight bookings, visa applications, etc.
• Work with colleagues to materialize the experiential learning contents such as corporate visits, alumni sharing, etc. during local and overseas segments

Qualifications

• At least a bachelor’s degree from a recognized University.
• Ability to work independently, proactively in a cross-cultural environment and to multi-task efficiently.
• Strong oral and written communication skills in both English and Mandarin are required, as the role involves frequent liaison with Mandarin-speaking stakeholders. Familiarity with Chinese cultural context will be an advantage in supporting effective stakeholder engagement.
• Good presentation, interpersonal and project management skills
• Able to adopt flexible work hours, including weekends and Public Holidays
• IT Savvy. Proficient in Microsoft applications (Word, Excel, PowerPoint, Power Automate, etc.) and online meeting applications (Zoom, Microsoft Teams, etc). Comfortable of adopting AI tools. Good knowledge of mobile and social media applications (WeChat, TikTok, etc.)
• Working experience in an education industry is preferred.

(Appointment job grade will commensurate with the selected candidate's experience)

Our Client is seeking a detail-oriented and organized Gift Administration & Data Management Executive to support the School's fundraising and donor engagement activities. The Ideal candidate will be responsible for gift processing, donor database management, reporting, digital content updates, and administrative support to ensure the smooth and efficient operation of fundraising activities.

Key Responsibilities

• Process gifts in accordance with standardized guidelines, including updating and tracking gifts received, maintaining gift documentation and updating donor records.
• Prepare first-level drafts of agreements using templates, obtain the necessary approvals, and monitor gifts closely to ensure timely closure.
• Closely track and monitor gifts throughout the various stages of approval, and update trackers promptly to prevent delays in gift closure..
• Uphold data hygiene standards and generate routine reports and dashboards for stakeholders.
• Support process improvements to enhance operational efficiency and data integrity.
• Collaborate with designers and vendors to improve user experience and conversion.
• Apply basic content and design best practices to support fundraising goals.
• Provide support for the planning and execution of fundraising campaigns, including budget and expense tracking, vendor coordination, and simple collateral design.
• Handle procurement and the processing of invoices.
• Maintain donor records in the database, including recording and compiling changes to donors’ mailing and email addresses to ensure an up-to-date contact database.
• Perform office management duties such as printing and scanning documents, handling mail and courier services for documents and books, and carrying out other ad hoc duties to support the smooth operation of the Department.

Ideal Experience / Attributes: 

• Minimum of 2 years experience in administration, fundraising operations, donor relations, CRM/database management, or similar support functions.
• Diploma or Degree in Business Administration, Communications, Marketing, Non-Profit Management, or a related field.
• Fresh Graduates are welcome.
• Experience using CRM systems.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) Adobe Acrobat.
• Basic understanding of web content management and/or simple design tools.

Stephanie Ang l Educare Human Capital

Reg No.: R1331070 l EA No.: 02C4944

Please note that the personal data you provided in your job application will be collected, used, and disclosed by Educare Human Capital to assess your suitability for employment and manage your application, including consideration for future opportunities.

Job Responsibilities:

1.  General:

• Report to the Director of Finance (Hong Kong) and work closely with the Senior Accounting Manager and Personal Assistant.

2.  Administration:

• Oversee office administrative and procurement functions, including office services, supplies, insurance, IT, repair and maintenance, leasing and tenancy renewal, office improvement/renovation, and courier services.

• Maintain organized filing and documentation systems.

• Liaise with vendors, government agencies, insurers, and other service providers on corporate and administrative matters.

3. Property management:

• Liaise with vendors including government agencies, property agencies, property management company, insurers and so forth for property corporate matters.

• Manage administrative and corporate matters related to properties owned by the company.

• Coordinate with property agencies, management companies, government bodies, and insurers on property‑related issues.

4. Personal Assistant Support:

• Provide assistance to the Personal Assistant in supporting management, as required.

Job Requirement:

• Degree with related discipline

• Comfortable to work in small team

• Comfortable to handle IT issues (No need hands-on, more towards to coordination with vendor)

• Comfortable with PA ad hoc duties.

• Must have office admin experience

• Experience in tenancy renewal / dealing with property management company for rental and renovation issues, rental issues with tenants is preferred

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd      

EA License No: 19C9950

EA Personnel: Lee Jun Siong (Johnson)

EA Personnel Reg No: R24120242

Job Responsibilities:

Administrative Management

1.       Oversee and coordinate daily general office operations to ensure efficiency and compliance with school policies

2.       Review, streamline, and improve administrative workflows and standard operating procedures (SOPs)

3.       Ensure timely and accurate handling of correspondence, records, and documentation

Student Administration

1.       Oversee student administrative matters including transfers, withdrawals, and student records

2.       Ensure accurate maintenance of student data in school management systems

3.       Support communication with parents/caregivers on administrative matters with sensitivity to SPED needs

Human Resource & Staff Support

1.       Support HR processes such as recruitment administration, onboarding, staff records, and leave management

2.       Assist in coordination of staff welfare initiatives and staff-related administrative matters

3.       Ensure compliance with HR policies, employment guidelines, and confidentiality requirements

Financial & Resource Administration

1.       Assist in procurement processes and expenditure tracking

2.       Ensure adherence to financial policies and audit requirements

3.       Coordinate with vendors, service providers, and APSN Shared Services on administrative and financial matters

Stakeholder & Inter-Departmental Coordination

1.       Act as a key liaison between school leaders, teachers, departments, APSN Shared Services and external agencies

2.       Support school events, meetings, and official functions, including procurement, logistics and documentation

3.       Handle enquiries professionally and represent the school positively

Systems, Digitalization & Continuous Improvement

1.       Support implementation and optimization of digital systems (e.g. leave systems, data management tools)

2.       Identify opportunities for automation and process improvement

3.       Prepare reports, data summaries, and administrative insights for school leadership

Other Duties

Perform any other duties as assigned by School Leaders, Key Personnel & Department Managers to support school operations and strategic objectives

Job Requirements:

• Diploma/ Degree from recognised institutions
• Prior experience in school administration, office management, or related field
• Attention to Detail
• Strong command of language - Able to accurately read, draft, and comprehend contracts and technical specifications.
• Confidentiality
• Basic Accounting Knowledge - Understanding the financial aspects of purchasing, such as budgets, invoices, and payment term.
• Ability to multitask, manage deadlines, and work collaboratively with various stakeholders
• Technical Knowledge - Familiarity with purchasing software, inventory management systems, and other relevant tools, i.e. Tenderboard, Microsoft Office applications
• Office Administration or related certification is a plus

COMPANY'S BRIEF INTRODUCTION

NYK Group South Asia Pte Ltd (NGSA) is part of the NYK Group. NGSA is the Regional Management Office (RMO) that oversees group management and governance of all NYK Group companies in the South Asia and Oceania region.

The NYK Group, headquartered in Japan, is one of the world's leading transportation companies. NYK’s business portfolio spans many fields, including liner, logistics, automotive, dry bulk, energy, real estate, and cruise businesses.

The NYK Group is promoting growth strategies with ESG at the core, based on the Group's mission statement of "Bringing value to life" and a new corporate vision for 2030, which reads, "We go beyond the scope of a comprehensive global logistics enterprise to co-create value required for the future by advancing our core business and growing new ones."

Job Title: Administration Executive (1-year Contract)

Job Summary:

We are seeking an agile and results driven Executive to join our Planning-HR-Admin Department of Corporate Division. This role is well suited for candidates with at least 3 years of experience.

The primary responsibility of this role is administrative support, including administering employee training, awards, corporate card and air travel bill management, and driving digitisation initiatives to enhance operational efficiency. The successful candidate will also support expatriate management, including handling housing and tenancy-related matters; and oversees door access security administration, staff issuance processes, maintains and updates the employee directory to ensure effective workplace operations and data accuracy.

Key Responsibilities:

Administrative support

Support for administrative operations, including administering employee training, long‑service awards, managing corporate card and air travel bills, and driving digitisation initiatives to improve efficiency.

Support for expatriates on international assignments in handling housing and tenancy agreements.

Oversees door access security administration, staff issuance processes, maintains and updates the employee directory to ensure effective workplace operations and data accuracy.

Qualifications:

• Bachelor’s degree in Business Administration, or related field.
• At least 3 years of experience in administration roles or related roles. Fresh grads are welcome to apply.
• Excellent written and verbal communication skills.
• Strong coordination and organisational skills,with the ability to manage multiple tasks and stakeholders effectively.
• Ability to think independently, take initiative, and work both independently and collaboratively in a fast-paced environment with attention to details.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Adaptability and a willingness to learn new tools and processes.

Job Summary:

 The Logistics Executive cum ISO Administration is responsible for managing the end-to-end supply chain logistics including procurement support, warehousing, transportation, and delivery operations. Additionally, this role take care of ISO and TQM document maintenance.   The candidate will act as a liaison between vendors, internal departments, and customers to maintain operational efficiency and quality compliance.

Key Responsibilities:

Logistics Management

• Plan, coordinate, and monitor logistics operations such as inbound and outbound shipments, inventory management, and transportation.
• Manage warehouse operations including receiving, storage, order fulfillment, and dispatch.
• Coordinate with freight forwarders, customs agents, and third-party logistics providers.
• Optimize routes and transportation costs to ensure timely and cost-effective delivery.
• Maintain accurate logistics documentation including delivery notes, shipping invoices, and inventory records.
• Monitor and manage logistics budgets, KPIs, and performance metrics.

Quality Control (QC)

• Maintain and enforce quality assurance protocols and procedures.
• Ensure compliance with relevant quality standards and certifications (e.g., ISO, TQM).

Requirements:

• Bachelor’s degree in Supply Chain Management, Logistics, Industrial Engineering, or related field.
• Minimum [3-5] years of experience in logistics and quality control, preferably in [manufacturing/trading/FMCG/automotive/etc.].
• Strong understanding of warehouse management, transportation, and inventory control.
• Familiarity with quality management systems.
• Excellent communication, problem-solving, and organizational skills
• Ability to work under pressure and handle multiple responsibilities  
• Experience with import/export procedures and documentation

• Coordinate the selection process for the Teacher of the Year Award, including soliciting nominations, obtaining the approvals from the HODs and Assoc. Deans, and organizing the award ceremony.
• Organize and manage the Dean's List Lunch and the Teacher of the Year Award ceremony, ensuring a memorable and meaningful experience for the awardees.
• Organise Faculty Workshops to foster a community of practice by organizing educator “Lunch and Learn” sessions for faculty members.
• Organise UPO Teambuilding and Internal Events (half-yearly reviews).
• Process access applications for UPO existing/ new colleagues and revoke their access when they resigned from their role.
• Administer undergraduate mid-term scholarships, University/ College-level awards and NBS Financial Aid applications.
• Manage the recruitment, scheduling of duty roster, providing guidance to the student assistants and processing of the monthly claim process for the student assistant under the Work Study Schemes.
• Track payments of the case studies and ensures students make the payments for the cases required for the courses.
• Assist the Discipline Officer with students’ disciplinary matters.
• Assist in managing administration duties for Assoc Deans and Deputy Director of the unit.

Interested candidates please send in your resume to:
Rianne Lim Hui Xuan 
Outsourcing Team 
email to: riannelim@recruitexpress.com.sg

EA License No: 99C4599
Recruit Express pte Ltd 

Senior Executive, Faculty Affairs

Salary: Up to S$3,600 per month
Duration: 6 months (convertible to permanent)
Location: Nanyang Avenue
Working Hours:

• Monday to Thursday: 8.30am – 5.45pm

• Friday: 8.30am – 5.15pm

About the Role

We are seeking a detail-oriented and organised Senior Executive to support the Faculty Affairs team in managing the full spectrum of faculty administration processes. This role plays a key part in ensuring smooth coordination of faculty appointments, appraisal exercises, mentorship programmes, and related academic HR operations.

Key Responsibilities

Faculty Appointments & Lifecycle Support

• Provide administrative support for faculty appointments, including Visiting Professors, Adjunct Faculty, and other academic staff

• Assist with documentation, coordination, and tracking of appointment processes in HR systems (e.g. HRIS)

• Support contract administration, including renewals, extensions, and maintenance of faculty records

Faculty Appraisal, Promotion & Tenure (P&T)

• Support the coordination of faculty appraisal cycles and Promotion & Tenure exercises

• Assist with logistics for committee meetings, including preparation of documents, schedules, and records

• Maintain accurate tracking of timelines, submissions, and approval status

Faculty Mentorship Programme Support

• Provide administrative and coordination support for faculty mentorship initiatives at School level

• Assist with mentor–mentee matching, scheduling of activities, and participation tracking

• Support communication with mentors and mentees, including briefings, updates, and follow-ups

• Maintain records and assist in basic reporting of mentorship activities

Stakeholder Coordination

• Liaise with faculty members, School leadership, College, HR, and central offices on faculty-related matters

• Respond to routine queries in a timely, professional, and service-oriented manner

• Support communication and follow-ups to ensure smooth workflow execution

Administrative & Operational Support

• Maintain accurate records, trackers, and filing systems

• Assist in preparing reports, summaries, and presentation materials for internal use

• Provide general administrative support to the Faculty Affairs team as required

Requirements

• Diploma or Bachelor’s degree in any discipline

• Prior experience in a university, research institution, or public sector environment is an advantage

• Strong written and verbal communication skills

• High level of professionalism, discretion, and ability to handle confidential information

• Strong organisational skills and attention to detail

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R25159218 (Teoh Ying Ying)

Location: Marina Bay

Working hours: Mon - Fri, 8.30am - 5.30pm

Salary: Up to $3900 + AWS + performance bonus

Our client is a leading asset management company overseeing some of Singapore’s most iconic Grade A office and retail landmarks in the heart of Marina Bay. They are looking for a detail-oriented Lease Administration Executive to manage lease documentation, tenant administration, and reporting. You will play a key role in ensuring smooth operations, accurate records, and compliance across property management systems and regulatory requirements.

Key Responsibilities

Lease Administration

• Process lease documentation from Letter of Offer to full execution
• Conduct AML checks and ACRA searches on tenants
• Liaise with legal parties and internal teams to ensure timely completion of lease documents
• Maintain proper filing and update systems (e.g. Yardi, internal databases)

Leasing Support & Coordination

• Handle enquiries and coordinate unit viewings
• Manage calendars and scheduling for leasing team
• Assist with space calculations for unit configurations
• Maintain and circulate vacancy listings to agents

Tenant & Arrears Management

• Follow up on rental arrears and ad hoc charges in a timely manner
• Support tenant-related matters and ensure compliance with lease obligations

Compliance & Reporting

• Manage property tax matters, including submissions and follow-ups with authorities
• Ensure tenants’ insurance documents are up to date
• Handle URA occupancy reporting and regulatory submissions

Administration & Operations

• Maintain accurate tenant and contact databases
• Support procurement processes (purchase requests, invoice tracking)
• Ensure proper documentation and adherence to SOPs

Requirements

• 1–2 years of experience in administration or operations
• Proficient in Microsoft Office (Word, Excel, Outlook); knowledge of Pivot Tables or basic macros is an advantage
• Detail-oriented with strong organisational skills
• Good follow-through and ability to meet deadlines
• Pleasant personality with good communication skills

Interested candidates kindly click APPLY NOW to submit your latest CV.

We regret that only shortlisted candidates will be notified.

Search Avenue Pte Ltd

EA License No.: 25C2695

EA Registration No.: R25157669 [Amanda Wee]

Premium Commercial Real Estate Portfolio

About the Company
Join a well-established real estate investment and asset management platform with a strong footprint in Singapore’s prime business districts. The organisation manages a portfolio of high-quality, institutional-grade commercial assets and is recognised for its professional standards, operational excellence, and tenant-focused approach.

About the Role
This role sits at the heart of leasing operations, supporting the full lease lifecycle and ensuring seamless coordination across documentation, systems, and tenant engagement. You will play a key role in maintaining operational accuracy, regulatory compliance, and high service standards across a premium office portfolio.

It’s an excellent opportunity for a meticulous and proactive individual who wants to gain deep exposure to commercial leasing operations within a structured and high-performing environment.

Key Responsibilities

Lease Administration & Documentation
You will manage end-to-end lease administration processes—from due diligence checks (e.g., AML and company searches) to preparation, execution, and tracking of lease agreements. This includes coordinating with legal parties, ensuring proper documentation, and maintaining organised records in line with internal SOPs. You will also ensure accurate and timely updates of leasing data within internal systems.

Leasing Operations Support
You will support leasing activities by coordinating property viewings, managing calendars, and responding to enquiries. This includes maintaining vacancy listings, distributing updates to agents, and assisting with space planning inputs such as unit subdivision calculations.

Tenant & Portfolio Administration
You will act as a key point of coordination for tenant-related matters, including onboarding support, maintaining tenant records, and ensuring compliance with requirements such as insurance documentation. You will also support tenant engagement initiatives and day-to-day administrative needs.

Arrears & Financial Coordination
Working closely with internal teams, you will monitor rental arrears and follow up with tenants in a timely and professional manner, ensuring adherence to internal processes.

Regulatory Compliance & Reporting
You will support compliance-related matters such as property tax administration, regulatory submissions, and occupancy reporting to relevant authorities. This includes tracking deadlines, preparing documentation, and ensuring accuracy in submissions.

Procurement & Systems Management
You will assist with procurement processes, including raising purchase requests and invoice processing, while ensuring databases and contact records are consistently updated and maintained.

What We’re Looking For

• 1–2 years of experience in administration, leasing operations, or property-related roles
• Diploma or Degree in Real Estate, Business Administration, or a related discipline
• Strong proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with tools like Pivot Tables, mail merge, or basic automation is advantageous
• Detail-oriented with strong organisational and follow-through skills
• Able to manage multiple tasks and meet deadlines in a structured environment
• Strong interpersonal skills with a professional and service-oriented approach

Why Join

This is a great opportunity to build a strong foundation in commercial real estate operations within a reputable platform managing premium office assets. You’ll gain hands-on exposure to leasing processes, tenant management, and regulatory frameworks—setting you up for future progression into leasing or asset management roles.

Working Hours: Mon- Fri 8.30am- 6pm
Working Location: Central

To apply, kindly click APPLY NOW to submit your latest CV in Microsoft Words.

We regret that only shortlisted candidates will be notified.

SATT

EA Registration No.: R1219605

EA License No.: 25C2695

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/ExecutiveSenior-Executive-%28Student-Services-Administration%29/32113-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

The selected individual is required to assist with the educational mission of the Department of Biomedical Engineering (BME), specifically in the areas of graduate studies (lifelong learning programmes and graduate research programmes) as well as certain areas of undergraduate studies (student exchange programme and other student matters).

The required responsibilities include:

•    Lifelong learning programmes: end-to-end management of existing and new graduate certificates and executive certificates programmes.
•    Graduate research programmes: handling student applications (2 intakes per year), interviews, offers, and scholarship matters. Organize orientation talks and other event related to graduate research programmes.
•    Undergraduate Student Exchange Program (SEP): mapping requests, credit transfers, and marks verification.
•    Other student matters. During peak periods, a helping hand may be needed for other student matters that may include answering student queries or organize special events.

Qualifications

•    At least a bachelor’s degree with relevant experience.
•    2 years of relevant experience preferred. 
•    Demonstrates proactive behaviour and multi-task ability. 
•    Values teamwork and able to work independently as required.
•    Strong written and spoken communication skills.
•    Service-oriented. 
•    Effective oral and written communication skills. 
•    Proficient with Microsoft skills.
•    Open to fixed-term contract.

• Coordinate the selection process for the Teacher of the Year Award, including soliciting nominations, obtaining the approvals from the HODs and Assoc. Deans, and organizing the award ceremony.
• Organize and manage the Dean's List Lunch and the Teacher of the Year Award ceremony, ensuring a memorable and meaningful experience for the awardees.
• Organise Faculty Workshops to foster a community of practice by organizing educator “Lunch and Learn” sessions for faculty members.
• Organise UPO Teambuilding and Internal Events (half-yearly reviews).
• Process access applications for UPO existing/ new colleagues and revoke their access when they resigned from their role.
• Administer undergraduate mid-term scholarships, University/ College-level awards and NBS Financial Aid applications.
• Manage the recruitment, scheduling of duty roster, providing guidance to the student assistants and processing of the monthly claim process for the student assistant under the Work Study Schemes.
• Track payments of the case studies and ensures students make the payments for the cases required for the courses.
• Assist the Discipline Officer with students’ disciplinary matters.
• Assist in managing administration duties for Assoc Deans and Deputy Director of the unit.

Interested candidates please send in your resume to:
Rianne Lim Hui Xuan 
Outsourcing Team 
email to: riannelim@recruitexpress.com.sg

EA License No: 99C4599
Recruit Express pte Ltd 

This role will support the fundraising team in donation processing, donor record management, database maintenance, filing, tracking and reporting. This roleplays a key part in ensuring accurate administration, proper documentation, smooth day-to-day fundraising operations and compliance with internal procedures and prevailing fundraising regulations.

Job Responsibilities

Donation Processing and Record Management

• Process donations accurately and promptly across various channels, including cheques, bank transfers, online platforms, and other giving sources.
• Verify donation details and ensure all gifts are correctly captured and recorded in line with internal procedures and finance requirements.
• Prepare and issue donation receipts, acknowledgements, and supporting documents promptly.
• Maintain complete, accurate, and up-to-date records of all donations received.
• Support reconciliation of donation records against bank statements, finance reports, and payment platforms.
• Follow up on incomplete donation information, discrepancies, and outstanding supporting documents where required.

Filing, Tracking, and Documentation

• Organise, file, and maintain both physical and digital fundraising records, donor forms, pledge documents, and related correspondence.
• Ensure proper documentation and systematic filing for easy retrieval, reporting, audit, and compliance purposes.
• Track donation-related submissions, correspondence, and follow-up items to ensure timely action and closure.
• Maintain accurate administrative records to support transparency, accountability, and operational efficiency.

Donor Database Management

• Maintain and update the donor database with accurate donor contact details, donation history, communication records, and relevant notes.
• Ensure donor data is entered accurately and consistently, with a high standard of data integrity and confidentiality.
• Perform regular database checks, clean-up, and updates to ensure records remain current and reliable.
• Generate donor and donation reports for internal monitoring, fundraising analysis, and management reporting.

General Fundraising Administration

• Provide day-to-day administrative support for fundraising campaigns, donor stewardship efforts, and fundraising events.
• Assist with correspondence, document preparation, and other coordination tasks to support fundraising operations.
• Ensure compliance with internal policies, donor confidentiality standards, and relevant governance or regulatory requirements.
• Carry out other administrative and fundraising support duties as assigned.

Requirements

• Diploma, Higher Nitec, or equivalent qualification in Business Administration, Office Administration, Fundraising, Communications, or a related field.
• At least 1–3 years of relevant administrative experience, preferably in fundraising, non-profit, charity, or donor support environments.
• Experience in donation processing, database entry, records management, or administrative coordination will be an advantage.
• Proficient in Microsoft Office applications such as Word, Excel, Outlook, and PowerPoint.
• Familiarity with donor management or CRM systems is preferred.
• Strong organising skills with a high level of accuracy and attention to detail.
• Good verbal and written communication skills.
• A team player with a positive attitude, willingness to learn, and ability to work independently when needed.

Responsibilities: 

• Check and verify the physical quantity of incoming AFE deliveries in the warehouse

• Record incoming AFE deliveries in Excel and assist in tracking and monitoring shortages

• Track and update SNCA records, including monitoring all AFE SNCA items and returns

• Assist in documentation and filing, keeping track and updating of folio sheets

• Tracking and keying of patents cost 

• Assist in preparing documentation for billing

• Assist in preparing proposal to customers.

• Assist in preparing certificate of completion, delivery note and tracking payment under proposal and contract

• Assist in doing new BG/BG reduction under contract.   

Requirements: 

• Diploma in related field with or without prior working experience

• Proficiency in Microsoft Excel and Word.

• Strong attention to detail and ability to manage multiple tasks effectively.