Total 3,207 administration assistant job vacancies in Others category in Singapore

Company Description

NVPC is the national agency dedicated to growing a culture of volunteerism and philanthropy in Singapore. By engaging individuals, organisations, communities and leaders across the people, private and public sectors, we seek to create a more caring, inclusive, and compassionate society. Together, we envision Singapore as a City of Good, where everyone is able to give every day and everywhere (3Es), contributing their time, talent, treasure, ties and testimony (5Ts). Learn more at nvpc.org.sg. 

This role is required to work closely with a portfolio of external charity partners, as well as with internal stakeholders (including other teams within CNP, and other teams in NVPC), to strengthen these partnerships and increase engagements. The goal is to grow and expand the pipeline of digital fundraising campaigns and volunteering opportunities on giving.sg (GSG), and to increase charities’ adoption of NVPC’s programmes and services.

Job Description

Charity Partner Engagement & Account Management

• Serve as the account manager for a portfolio of charity partners across different segments (e.g. Key, Growth, Potential, and Emerging) and conduct regular check-ins and performance reviews with relevant partners
• Build trusted partnerships by understanding each charity’s mission, capabilities, operational needs, and plans for fundraising and volunteering opportunities, and ensure consistent engagement and satisfaction by working closely with internal teams to resolve partners’ queries and issues
• Collaborate closely with other CNP teams to promote awareness and interest of relevant NVPC programmes, services and initiatives for charity partners
• Identify and recommend relevant partnership opportunities to charity partners, based on their goals, capabilities and readiness, and to broaden and deepen partner engagement by connecting charities to other initiatives across other NVPC’s internal teams
• Collaborate with internal and external stakeholders to develop different touchpoints with charity partners, and experiment with innovative engagement approaches and channels to effectively and efficiently outreach to desired charities

Grow Fundraising Campaigns & Volunteering Opportunities

• Engage, onboard, and support charities to launch and strengthen fundraising campaigns and volunteering opportunities on GSG platform, including collaborating with internal and external stakeholders to develop innovative partnerships via GSG
• Identify strategic opportunities (e.g. seasonal peaks, crises, thematic months) with charity partners to drive campaign creation to maximise platform traction, as well as donor and/or volunteers’ engagement
• Collaborate with internal teams to gather and share relevant info (such as partners’ feedback and market intel), and campaign reviews to increase quantity and quality of campaigns

Intelligence, Monitoring & Account Insights

• Develop strong understanding of the charity landscape to anticipate charity partner’s needs and risks.
• Build and maintain accurate and updated insights, including charity partner profiles, contact reports, and market intelligence, partners’ feedback on GSG platform and other comparable platforms, to inform engagement strategy and portfolio prioritization
• Identify partners’ readiness issues, risks, and feedback, and flag significant issues promptly to internal stakeholders to enable timely interventions

Support for Other Organisational Priorities

• Collaborate with internal teams to support broader NVPC initiatives, including campaigns and events (e.g, CTOG, PVPA), and enhancing/streamlining of systems and operational processes and workflows
• Undertake other duties aligned with organisational priorities within agreed timelines and scope, including support for cross-team collaborations aligned with organisational priorities

Qualification

• Bachelor’s degree in Business, Social Sciences, or a related discipline
• Prior experience in account management, partnerships, sales & marketing, or stakeholder management is advantageous
• Experience supporting or working with non-profit organisations is preferred but not mandatory
• Strong relationship-building and stakeholder management skills
• Ability to understand and analyse partner needs, and provide consultative support
• Organised, detail-oriented, and comfortable managing multiple accounts simultaneously
• Good written and verbal communication skills
• Proactive, collaborative, and able to work effectively with diverse internal teams
• Familiarity with digital platforms, fundraising, or volunteer engagement is a plus
  
  Please note that your application will be sent to and reviewed by the direct employer - National Volunteer & Philanthropy Centre

Our client is a Japan MNC MNC. Due to business needs, they are now recruiting a Retail Assistant to be part of their Team for ongoing transformation projects. They are located in the East (Aljunied)

Location: Aljunied

Salary: $1,900 -$2,200 + AWS + VB + OT Pay

Working Hours: 5.5 days, Mon-Fri 8am - 5pm, Sat 8am - 12pm

Job Description:

• Assist walk-in customers with product information and basic sales support
• Prepare paint colours based on orders and customer requirements
• Arrange and restock products in the store
• Keep the shop clean and follow safety rules
• Support stock count and daily store operations

Requirements:

• No experience required (training provided)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

EA License No: 19C9682
EA Personnel No: R25157233
EA Personnel Name: Loh Pooi Keng

Our client is a multinational company in the Facilities Management industry. Due to their current expansion plan, they are looking for an Assistant Operations Manager to join their Facilities Management team, in hopes of developing the current high performing team. They are located in the Central – easily accessible.

The Assistant Operations Manager's responsible is:

• Lead and oversee contract operations, ensuring smooth service delivery and compliance with company standards.
• Monitor service performance against KPIs and SLAs, implementing improvements where required.
• Manage workforce planning, recruitment, onboarding, training, and employee retention initiatives.
• Ensure compliance with employment regulations, contractual requirements, and safety standards.
• Build strong client relationships and serve as the main point of contact for operational matters.
• Drive employee engagement, customer satisfaction, and continuous improvement programs.
• Conduct risk assessments and coordinate incident response and emergency procedures.
• Identify and implement process improvements to enhance productivity, service quality, and resource utilization.

Requirement

• Diploma / Degree
• At least 2 years of services experience in hospital environment
• Experience in facility services projects and people management

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

EA License No: 19C9682
EA Personnel No: R2198636
EA Personnel Name: Oh Puey Xin

Job Description

This role supports the organisation’s capability development agenda by implementing and managing HR development initiatives including learning and development programmes, engagement activities, and core HR management processes.

Responsibilities

• Training: Support the end‑to‑end L&D cycle including programme curation, vendor sourcing, enrolment, and post‑programme evaluation.

• Competency Development: Support the implementation of capability development (i.e. competency development) initiatives.

• Staff Induction: Support staff induction/onboarding.

• Engagement: Support employee engagement events (e.g. townhalls), including the design, communications and operations.

• HR Ops: Undertake any other ad-hoc HR duties or projects as assigned, contributing flexibly and adaptively to the broader goals of the HR department to enhance employee experience and operational efficiency.

Requirements

• Relevant HR experience.

• Experience with Workday, competency development, and collateral design (e.g. Canva) would be advantageous.

• Good stakeholder management and communication abilities

• Excellent coordination and project management skills to prioritise, meet deadlines and work under pressure.

Contract Duration: 1 year (immediate start)

Working Arrangement:
Mondays to Fridays: 8.30 am to 6.00pm

Salary: $3,500 to $5,000 (depending on experience)

Location: Middle Road

EA License No.: 96C4864
Reg. No.: R26161270 JOEY TAY YI TING

With over two decades of delivering excellence in commercial management for vessels trading worldwide, Adhart Shipping Pte Ltd is a preferred partner for the industry’s leading ship owners in the Bulk and Tankers sector.

Headquartered in Singapore, the commercial team at Adhart keeps a close watch on emerging opportunities internationally and analyses market trends to secure the best employments and position for vessels. Day-to-day operational aspect is monitored closely to optimize vessel performance and maximize income, in a safe and environmentally sound manner.

Adhart Shipping is part of Executive Group, an ensemble of seven maritime service providers, headquartered in Singapore with offices in 11 cities around the world. Group services include ship management, management and ownership of offshore vessels, marine supply and repairs, chartering and commercial management, maritime software solutions and maritime training centre. http://www.executive-group.com/(www.executive-group.com / www.adhartshipping.com)

What We Offer

The Executive Group is poised to lead the maritime services industry by driving innovations and creating strategic value for its partners.

In order to keep pace with its growth and expansion, the company is looking for highly motivated and passionate individuals to join the team with tremendous growth potential within its group companies.

Your Key Responsibilities

• Build the cargo book within the Pacific region (spot and forward) and secure tonnage to cover positions.
• To maintain and develop relationships with clients and other stakeholders.
• To evaluate various opportunities & negotiate and finalise charter parties
• Manage risk exposure via FFA.
• Work closely with Operations department to ensure smooth performance of voyages
• Study/understand new trades and ports.
• Generate and submit performance reports and other assigned reports in a timely and accurate manner.

The Ideal Candidate has:

• University degree in a relevant discipline.
• Minimum 3-5 years of relevant experience in a similar role, preferably in an Operating firm.
• Demonstrated knowledge and understanding of supramax trades.
• Strong analytical skills with attention to detail.
• Proactivity, ability to be self-reliant and take ownership.
• Ability to foster relationships.
• Strong written and oral communication skills.

WE ARE HIRING!!!

Able to work independently!

Job description:

❃ Cashiering

❃ Managing daily operations

❃ Inventory management

❃ Playing with children and help them with their arts!

❃ Other ad-hoc duties

Job details:

❃ Flexible days to work

❃ Working hours

Weekdays 2.30-9pm / 

Weekends 11am-10pm

❃ Psst! You are able to sit during working hours!

Working Location:

Changi City Point

Interested applicants please send your details to the following, do not call:

WHATSAPP: 8.8.4.9.7970

About the role

We are looking for a self-driven & commercially minded Senior/Assistant Manager, Chartering for a global shipowner based in Singapore. This is a good job opportunity for someone with strong tanker experience who is keen to be closer to the commercial side of the business. The role will be involved in the chartering, marketing and employment of the company's tanker fleet across assigned trade routes.

Key responsibilities

• Managing chartering activities and vessel employment opportunities

• Handling CoA nominations and execution

• Preparing voyage estimations, freight calculations, and commercial proposals

• Monitoring vessel schedules to support optimal deployment, turnaround, and voyage profitability

• Working closely with operations and technical teams to ensure smooth voyage execution

• Conducting market research to identify trends, opportunities, and risks

• Drafting and reviewing charter party agreements

• Supporting commercial budgeting and forecasting activities

• Liaising with internal teams on post-fixture matters, invoicing, disputes, and contractual issues

• Building and maintaining strong relationships with brokers, shipowners, charterers, and customers

About you

• At least 6 years of total working experience in the tanker shipping sector

• Experience may be gained from vessel operations, chartering, or a combination of both in oil, product or chemical tankers

• Good understanding of tanker operations, voyage execution, cargo nominations and vessel schedules

• Exposure to voyage estimation, freight calculation, CoA administration or chartering activities will be advantageous

• Strong commercial sense and interest in market development

• Able to work under pressure in a fast-moving shipping environment

• Good communication skills and confidence in dealing with internal and external stakeholders

• Diploma or Degree in Maritime Studies, Business, Logistics, Supply Chain or a related discipline

We are hiring assistant contract manager to be outsourced to our clients

Job Responsibilities

• Provide contract/ operation/ service leadership and participates in developing and implementing consistent policies, procedures, controls in contract execution
• Maintain service level agreements and key performance indicators for services, review regularly in the light of changing business and operational needs
• Meet contractual manpower needs and standards – ensure proper induction program in place, skills upgrading, career development and retention
• Effective employee management and ensure compliance with local government legislation
• Drive employee and customer engagement process and improvements
• Ensure all statutory compliance and being the primary contact in respect of all contracts services and undertake risk assessments, organising emergency procedures, liaising with clients by informing them of the developments
• Develop systems/ programs to improve quality, efficient utilisation of equipment and materials and the productive use of labour

Requirements

• Min Degree or Diploma in Management or relevant professional qualification or closely related field with minimum 2 or more years of progressive management experience working in a hospital environment services industry
• Able to excel in a dynamic and demanding hospital environment while effectively leading, organizing, and managing people for facility services projects
• Knowledge of contracts, documents, management of Systems/ methods/ tools/ equipment/ materials and administrative procedures in a business-focused environment
• Effective negotiating and influencing skills with a positive and forward looking proactive approach

Working Hours: Mon to Fri - 8am to 530pm, Sat - 8am to 12pm (Alt Sat)

Salary: up to SGD 5,000

Interested applicants, pls email updated resume to north3@recruitexpress.com.sg

Joanna Chua

The Outsourcing Team

Recruit Express Pte Ltd

EA Lic: 99C4599

Job Description

• Prepare and organize shipping documentation, including invoices, purchase orders, sales orders, delivery orders, and other relevant documents
• Verify and reconcile documents to ensure completeness and accuracy
• Perform general administrative tasks such as filing and scanning documents into internal systems
• Respond promptly to emails and phone calls to address shipping and logistics inquiries
• Liaise and coordinate effectively with suppliers, internal teams, and customers to handle inquiries and resolve issues
• Any other ad-hoc assigned duties

Requirements:

• ITE/ A Level / O Level / Diploma with 1-3 years of relevant experience industry is preferred
• Prior experience in haulage, transport, or logistics operations is an advantage
• Strong attention to detail and accuracy in documentation and processes
• Strong communication and coordination skills
• Ability to multitask and perform effectively in a fast-paced environment

Benefits

• Competitive salary (commensurate with experience)
• Stable and supportive working environment
• Training and career development opportunities
• Medical benefits and team bonding activities
• Annual Wage Supplement (AWS)

The incumbent will support his/ her Reporting Officer in the management of vendors to fulfil service contract obligations. He/She will also assist with all related planning, coordination, staffing and administration of daily operations. He/ She is accountable to the Institution Lead, Group Hospitality for proper contract management and smooth operationalisation at the institutional level.

Primary Responsibilities and Duties (80%)

• Ensure contract management and administration are fully compliant with contract terms and conditions, as well as NUHS Contract Management Policy and Audit Compliance
• Analyse all requirements and provisions in contracts, including terms and conditions to work with vendor on implementation and compliance
• Conduct workforce qualifications/ competency assessment before allowing deployed staff to work in certain critical areas in hospital
• Ensure all services rendered by the vendors meet the service standards set in the KPIs and users expectation
• Ensure vendor performance reports are validated using source data
• Conduct sampling check on the accuracy of contract KPIs that are compiled manually at institutions monthly
• Ensure contract checklists are completed when verifying the contract and vendor performance monthly
• Escalate issues to Institution Lead, Group Hospitality if necessary
• Oversee daily operations, attend to user department requests and troubleshoot issues with vendor (if any)
• Raise Purchase Requests/ Purchase Orders for the procurement of institution specific purchases in accordance with NUHS Procurement Policy
• Ensure vendor is compliant with Workplace Safety regulations
• Ensure institution BCP is in place with drills being planned and validated annually
• Manage in-house inventory (e.g. linen) (if applicable)
• Ensure fixed assets are tracked, accounted for and maintained according to maintenance plan (e.g. patient trolleys, wheelchairs, food trolleys)
• Ensure that contracts are executed accordingly, all KPIs are verified, with contract checklists completed and supporting documents appended, before submitting payment to Institution Lead for approval
• Work with Institution leads on the actions to be taken for non-performance
• Maintain good documentation (e.g. records of all contracts, records, reports, documentation, minutes of meetings with vendors)
• Assist Institution Lead to collate required expenses during the annual and multi-years budgeting exercise
• Ensure budget is utilised according to planned activities
• Coordinate with Finance to ensure correct billing according to contractual obligations
• Lead or participate in assigned projects and tasks assigned by Institution Lead, Group Hospitality

Secondary Responsibilities and Duties (20%)

• Monitor and ensure all vendors and service providers adhere to the house rules.
• Take on and assist in projects and ad-hoc assignments.
• Develop and counsel staff.  Conduct briefings with department’s supervisors along with service partners, always maintaining open channels for communication and feedback.
• Supervise various operations as and when required.
• Perform any other duties assigned by the Reporting Officer.

Requirement

• Recognised Degree, preferably in contract management in Healthcare / Hotel Setting / Horticulture, Certified Practicing Horticulturist (CPH), or related field

• Good team player
• Strong interpersonal skills
• Good writing and communication skills
• Analytical, meticulous and high level of initiative
• Record of good leadership and project management

5 days, 9:30 am to 8 pm (off day on Monday & Friday)

Salary: $2400 to $2500, no commission

Location: 144 Teck Whye Ln

Job description:

• Assist in daily optics retail store operation
• Greet customers and provide excellent customer service
• Check and replenish stock
• Maintain cleanliness of the store
• Manage customer enquiries
• Recommend customer products based on their preferences and needs
• Daily housekeeping duties
• Assist with ad-hoc duties assigned
• Handle administrative functions such as processing of purchases and ordering of stock etc

Requirements:

• Relevant experience in retail sales is required, with optical retail experience is highly preferred

Benefits:

• With AWS
• 7 days Annual and birthday leave
• Staff discount

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Responsibilities:

•       Manage daily treasury operations, including settlements for deposits, foreign exchange transactions, borrowings, and monitoring of counterparty limits.

•       Administer and monitor intercompany loans, including interest calculations, loan settlements, and reconciliations.

•       Perform month-end closing activities for treasury-related financial instruments, including valuations, hedge accounting, and borrowings reconciliations.

•       Prepare treasury management reports, financial analyses, and support corporate tax and GST compliance requirements.

•       Provide technical accounting support and advisory on hedge accounting and treasury-related matters to internal stakeholders.

•       Ensure treasury transactions and financial instrument accounting comply with relevant accounting standards, regulatory requirements, and internal policies.

•       Support banking administration activities, including account maintenance, signatory management, and Treasury Management System controls.

•       Participate in treasury transformation initiatives, process improvements, system enhancements, and other ad hoc projects.

•       Adhoc tasks as assigned

Job Requirements

·       Minimum Degree in a related discipline

·       Minimum 3 years of relevant experience in similar capacity  

·       ACCA or CPA membership would be an added advantage

·       Able to start immediately or within short notice

Interested candidates, kindly email your detailed resumes in MS word format to joseph.koh@ambition.com.sg

Attention to Joseph Koh Wei Jie(R1873431)

Shortlisted candidates will be notified

www.ambition.com.sg

EA Registration Number: R1873431

Data provided is for recruitment purposes only

Business Registration Number:200611680D. License Number: 10C5117

Trade Finance, Assistant Manager (Maritime/Trading)

Our client is a well-established international business with operations across multiple regions, and is looking to hire a Trade Finance & Treasury professional to support their commercial and treasury activities from Singapore.

Key Responsibilities

• Manage the end-to-end execution of trade finance transactions, ensuring timely processing and settlement of commercial activities.
• Administer and monitor trade finance instruments including Letters of Credit (LCs), Standby Letters of Credit (SBLCs), Bank Guarantees, documentary collections and trade loans.
• Review and coordinate shipping, trade and banking documentation to ensure compliance with contractual and financing requirements.
• Liaise closely with commercial, operations, legal, counterparties and banking partners to facilitate smooth transaction execution.
• Manage daily treasury operations including cash positioning, liquidity monitoring, funding requirements and payment execution.
• Prepare cash flow forecasts and support working capital management across the business.
• Monitor utilisation of banking facilities and ensure compliance with internal controls and financing arrangements.
• Act as a key point of contact for relationship banks on operational matters, account maintenance, KYC reviews and facility documentation.
• Support the renewal and administration of trade finance and banking facilities.
• Assist with foreign exchange settlements and treasury-related transactions where required.
• Support external audits, internal reporting and treasury governance requirements.
• Identify opportunities to improve processes, controls and operational efficiency across trade finance and treasury activities.

Key Requirements

• Degree in Finance, Accounting, Business or a related discipline.
• Approximately 5-8 years of relevant experience within trade finance, treasury or banking operations.
• Prior experience within a commodity trading, shipping, logistics or asset-intensive business environment is a requirement.
• Strong understanding of trade finance instruments including Letters of Credit, Bank Guarantees, documentary collections and trade loans.
• Experience working directly with banks and managing banking relationships.
• Good understanding of cash management, liquidity planning and treasury operations.
• Familiarity with international trade settlement processes and working capital financing structures.
• Strong attention to detail with the ability to manage multiple transactions simultaneously.
• Effective communication and stakeholder management skills.