Total 3,195 administration assistant job vacancies in Others category in Singapore

About Company:

Our Client is a 100% subsidiary company of a Japanese information and Communications Company. They are one-stop service provider of all communication services . Their Singapore office is the regional HQ, providing comprehensive global and local communication services to companies developing their businesses in the region including Singapore, by tailoring services according to the characteristics of each region.

Job Description:

- To provide support to the Accounts Team to ensure that the daily job responsibilities are completed on time

- Ensure urgent invoices or payments are prepared on-time especially during monthly closing period

- Responsible to customer sales invoice preparation and email them to customers

- Communicate with the relevant team regarding inquiries related to customer invoicing

- Responsible to vendor invoice preparation

- Receive and Print out and verify invoices from vendors

- Match invoices with purchase orders and receiving documents

- Communicate with the Procurement Team regarding inquires related to purchase orders

- Key-in of vendor invoices into the Business Central system

- Filling Documents

- Ensure the accuracy of invoices and resolve discrepancies with vendors when needed

- Prepare and process payments to vendors through electronic transfers, or other means

- Maintain payment schedules and ensure timely payments to avoid late fees

- Other ad hoc duties as assigned by the company

Job Requirements:

- Minimum Diploma in Accounting

- At least 1 year of relevant accounting experience

- Proficiency in Microsoft Excel is required

- Experience with Business Central is a plus

- Possess good communications skills

- Ability to work independently and resourcefully in a fast-paced

- Able to work overtime work when required

Compensation:

- Work location: Tanjong Pagar

- Working hour: Monday to Friday (8:30AM - 5:30PM)

- Annual Performance Bonus (Dec / Jun)

- Annual Leave and medical leave

- Group Insurance covering hospitalization and surgical with outpatient/dental benefits, personal accident insurance coverage

- Annual Health Screening provided

Job Description & Requirements

• Ensure timely, accurate month-end closing and financial reporting to Management
• Responsible for preparation and closing of monthly and annual financial statements
• Responsible for accounting processes and tasks (i.e.: AP & AR process, GL, account reconciliation, etc.)
• Coordinate and liaise with internal parties to support intercompany activities
• Support forecasting and budgeting exercise as per corporate guidelines
• Coordinate and liaise with external parties like external auditors, tax agents, corporate secretarial agents, local tax and government authorities where required
• Support and ensure compliance with all finance filing requirements, tax filing requirement, audits, procedures and forms both statutory and internal
• Assist in new processes and system implementation when required

Job Responsibilities

• Provide administrative support in all aspects of operations and patient care, including reception & registration, process flow, record keeping, answering phone calls, appointment scheduling and others;
• Dispensing, assisting Doctors, Radiographers and Nurses in clinical matters, dressings, investigations & laboratory tests, surgery, procedures, health/medical screenings & examinations and others;
• Sterilizing equipment, creating and maintaining daily, weekly and monthly reports;
• Drug administration duties such as stock monitoring, ordering and maintenance;
• Clinic housekeeping;
• Establishing good rapport with patients and corporate clients and following up on their requirements;
• Monitoring of stationery, medical supplies, furniture and equipment at clinics;
• Monitoring and follow up of investigations, X ray, medical reports, client requests;
• Handling of general enquiries; and
• Maintenance of service and professional standards.

Requirements:

• Minimum GCE 'O' level or ITE certificate
• Minimum 1 year relevant experience in healthcare or medical industry
• Prior experience in medicine dispensing preferred
• PC/computer literacy and ability to work efficiently are pre-requisites
• Proficiency in English
• Knowledge of other languages is an asset
• Cheerful personality
• Strong interpersonal skills
• Service-oriented and a good team player
• Hardworking and willing to learn

Additional Information

• Able to commit to clinic opening hours including evenings, weekends and/or public holidays
• Willing to travel between clinics
• Working Hours: 44 hours per week; 6 days work week
• Part-timers are welcome to apply

Part-Time Clinic Assistant

Job description:

Role Overview

The IT Project Assistant (Junior) will support application projects and system implementation initiatives across the organization. This role is ideal for candidates with experience in application support, basic SDLC understanding, and exposure to business analysis and system integration. A basic development background (front-end or scripting) or DevOps/Linux server exposure on any cloud platform is an advantage, but not mandatory. Where technical experience is limited, stronger skills in business analysis, requirements gathering, UAT, and system integration will be emphasized.

You will work closely with business users, vendors, and internal IT teams to support project delivery, coordinate UAT, and assist in resolving system issues.

Key Responsibilities

• Project Coordination & Support
• Assist Project Manager / IT Lead in planning and tracking project activities, timelines, and deliverables.
• Coordinate meetings, prepare minutes, and follow up on action items with stakeholders and vendors.
• Support documentation of project status, risks, and issues.
• Business Analysis & Requirements
• Work with business users to gather and document business and functional requirements.
• Support process analysis and mapping of current vs. future-state workflows.
• Assist in preparing Business Requirement Documents (BRD), user stories, and acceptance criteria.
• SDLC & System Implementation
• Participate in activities across the SDLC, including requirements, design discussions, testing, deployment preparation, and post-implementation support.
• Support system integration efforts by coordinating with vendors and internal teams, ensuring data and process flow across systems.
• Assist in preparing configuration documents, change requests, and deployment checklists.
• Testing & UAT Coordination
• Coordinate User Acceptance Testing (UAT), including test planning, test case preparation, and user scheduling.
• Support execution of test cases, logging of defects, and tracking of defect resolution with vendors and internal teams.
• Assist in ensuring systems meet business requirements before go-live.
• Application Support & Issue Resolution
• Serve as a liaison between business users and IT/vendors to log, track, and resolve system issues.
• Analyze user issues, perform initial troubleshooting, and provide workarounds or escalate to relevant teams.
• Contribute to knowledge base / FAQ documentation for recurring issues and user guides.
• Data Analysis & Reporting
• Support data extraction and analysis using Excel and basic SQL/Python (Pandas) where applicable.
• Assist in preparing operational and project-related reports, dashboards, and performance metrics.
• Analyze system usage, incident trends, or process data to identify opportunities for improvement.

Responsibilities

• Assist the Branch Manager & Operation Manager to ensure smooth daily operations of store
• Manage and lead a team of nail technician and customer service officer
• Responsible for achieveing optimal sales
• Oversees outlet stocks inventory and control
• Provide professional services in manicure, pedicure including nail art, gel acrylic, cuticle removal, shaping, massage, etc.
• Recommend suitable products and treatments to customers.
• Build and establish good rapport with customers.

Requirement:

• At least 1 year in nail & beauty service industry
• well-groomed
• Positive attitude, persuasive, ambitious, agressive, sales-driven
• Excellent interpersonal skills and service orientated
• Excellent leadership skills to lead and motivate staff
• Able to speak English and Mandarin is an advantage to liaise with Mandarin speaking associates
• Able to work in a fast-paces environment

• Assist the Operation Manager to ensure smooth daily operations of store
• Manage and lead a team of nail technician and customer service officer
• Responsible for achieveing optimal sales
• Oversees outlet stocks inventory and control
• Recommend suitable products and treatments to customers.
• Build and establish good rapport with customers.
• Cooperative with management to roll out promotion, package, event, etc

Requirement:

• At least 3 year in nail & beauty service industry
• well-groomed
• Positive attitude, persuasive, ambitious, agressive, sales-driven
• Excellent interpersonal skills and service orientated
• Excellent leadership skills to lead and motivate staff
• Able to speak English and Mandarin is an advantage to liaise with Mandarin speaking associates
• Able to work in a fast-paces environment

• Provide general administrative and clerical support to the office.
• Prepare, organize, file, and maintain company documents and records.
• Assist in data entry and ensure information is accurate and up to date.
• Order and maintain office supplies and stationery.
• Assist the HR department with employee records, leave applications, onboarding documents, and other HR administrative duties including work permit and employment-related administrative matters.
• Monitor workers' attendance and maintain manpower records.
• Assist in preparing documents for government submissions (e.g. MOM, BCA, ICA, and other statutory requirements).
• Support insurance renewals, license renewals, and company compliance documentation.
• Perform any other duties assigned by the Management.

Job Description & Requirements

Working Days: 5.5 days / 8am - 6pm

Salary: (depends on experience)

Requirements:

At least 5 years of admin experience preferably in a Construction Project Site Office.

Proficient in MS Office

Responsibilities:

Correspondence with clients

Provide admin duties and clerical supports to site personnel

Ensure proper documentation in project files

Support in submission of monthly claim / receivables for projects

Record and maintain monthly claim/receivable reports

Generate invoices

Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries

Maintain date accuracy in accounting software with proper documentation, filling and entries

Other ad-hoc duties as assigned

Job Description & Requirements

• Ensure timely, accurate month-end closing and financial reporting to Management
• Responsible for preparation and closing of monthly and annual financial statements
• Responsible for accounting processes and tasks (i.e.: AP & AR process, GL, account reconciliation, etc.)
• Coordinate and liaise with internal parties to support intercompany activities
• Support forecasting and budgeting exercise as per corporate guidelines
• Coordinate and liaise with external parties like external auditors, tax agents, corporate secretarial agents, local tax and government authorities where required
• Support and ensure compliance with all finance filing requirements, tax filing requirement, audits, procedures and forms both statutory and internal
• Assist in new processes and system implementation when required

Responsibilities

• Assist the Branch Manager & Operation Manager to ensure smooth daily operations of store
• Manage and lead a team of nail technician and customer service officer
• Responsible for achieveing optimal sales
• Oversees outlet stocks inventory and control
• Provide professional services in manicure, pedicure including nail art, gel acrylic, cuticle removal, shaping, massage, etc.
• Recommend suitable products and treatments to customers.
• Build and establish good rapport with customers.

Requirement:

• At least 1 year in nail & beauty service industry
• well-groomed
• Positive attitude, persuasive, ambitious, agressive, sales-driven
• Excellent interpersonal skills and service orientated
• Excellent leadership skills to lead and motivate staff
• Able to speak English and Mandarin is an advantage to liaise with Mandarin speaking associates
• Able to work in a fast-paces environment

Job Description:

• Assist the Branch Manager & Operation Manager to ensure smooth daily operations of store
• Manage and lead a team of nail technician and customer service officer
• Responsible for achieveing optimal sales
• Oversees outlet stocks inventory and control
• Provide professional services in manicure, pedicure including nail art, gel acrylic, cuticle removal, shaping, massage, etc.
• Recommend suitable products and treatments to customers.
• Build and establish good rapport with customers.

Requirement:

• At least 2 year in nail & beauty service industry
• well-groomed
• Positive attitude, persuasive, ambitious, agressive, sales-driven
• Excellent interpersonal skills and service orientated
• Excellent leadership skills to lead and motivate staff
• Able to speak English and Mandarin is an advantage to liaise with Mandarin speaking associates
• Able to work in a fast-paces environment

Accounts Receivable (AR)

• Issue invoices for progress claims, variation orders (VO), and other billings
• Monitor collections and follow up on overdue project payments
• Prepare Statement of Accounts (SOA) for clients

Accounts Payable (AP)

• Process subcontractor and supplier invoices
• Verify invoices against Purchase Orders (PO), Delivery Orders (DO), and contracts
• Prepare payment vouchers and schedule payments to subcontractors and suppliers
• Reconcile supplier statements

Project Accounting

• Monitor and record project revenue and costs for each project
• Track project budgets vs actual costs and highlight variances
• Assist in Percentage of Completion (POC) calculations for revenue recognition
• Track project expenses such as materials, subcontractor costs, labour, and equipment

Bank & General Ledger

• Perform bank reconciliations
• Post journal entries and accruals related to project costs and revenue
• Maintain accurate general ledger records

Month-End / Year-End Closing

• Prepare project cost schedules and revenue recognition schedules
• Assist in preparing financial statements and management reports
• Liaise and provide audit schedules and supporting documents to auditors

Financial Reporting

• Assist in preparing management reports
• Update financial data in accounting systems

Tax & Compliance

• Assist with GST reporting and submissions
• Ensure documentation complies with accounting standards and company policies

Liaison & Coordination

• Work closely with project managers, quantity surveyors, and procurement team
• Liaise with auditors, banks, and external parties when required

Subsidiary Accounts and Consolidation

• Prepare, review, and reconcile subsidiary ledger accounts, including accounts payable, accounts receivable, and inventory
• Manage all subsidiary accounts to ensure completeness, accuracy, and proper documentation of financial transactions
• Perform regular reconciliations between subsidiary accounts and the general ledger
• Investigate and resolve discrepancies in account balances promptly
• Support month-end and year-end closing activities, ensuring subsidiary accounts are properly reflected in financial statements
• Prepare and maintain group consolidated financial statements in accordance with applicable accounting standards.
• Perform monthly / quarterly / yearly consolidation of financial results from subsidiaries.
• Review subsidiary financial statements to ensure accuracy, completeness, and compliance with group accounting policies.
• Eliminate intercompany balances and transactions during the consolidation process.
• Prepare consolidation journals, including adjustments for intercompany eliminations and reclassifications.
• Reconcile intercompany balances among group entities and follow up on discrepancies.
• Assist in the preparation of group management reports and financial analysis.
• Support the year-end audit process by preparing consolidation schedules and responding to auditor queries.

Bank

• Opening of bank accounts, project financing, annual review of trade facilities, etc

Other duties

• Provide administrative support /other finance-related duties as assigned
• Maintain accounting files and records
• Assist with ad hoc finance tasks assigned by the Finance Manager or Accountant
• Opening of bank accounts, project financing, annual review of trade facilities, etc
• Assist in the implementation of the new accounting or ERP system.

Requirements

• Min. Diploma qualification preferrable with 1-3 years of experience in project accounting
• Good command of MS Office applications
• Good analytical and problem-solving skills
• Ability to handle multiple projects and meet tight deadlines
• Good communication skills to liaise with project managers, quantity surveyors, subcontractors, bankers and auditors
• Strong organizational and documentation skills
• Responsible and able to work independently

• Preparation of Progress Monthly Claims & Monitor Claims
• Billing Invoices
• Basic Book-keeping
• Responsible for partial/full sets of accounting
• Responsible for General Ledger
• Prepare yearly audit
• Perform any ad-hoc duties assigned

Working hours:

• Mon - Fri : 8.30am to 5.45pm
• Alt Sat: 8.30am to 12.30pm

Requirements:

• Min. GCE 'O' Level in Accounting
• Able to work independently.
• Handle Accounts & Admin duties
• Able to communicate with Chinese speaking counterparts

Job Description

• Assist in the full spectrum of AR duties which includes invoice preparation, sales verification, month end closing and reconciliation.
• Prepare and process documents such as Invoices (Credit Terms & Cash Terms) & Credit Notes.
• Perform tracking & monitoring of collections & payments including updating of Aging list for dissemination to Sales team for follow up.
• Reconcile outstanding payments, billing disputes, discrepancy.
• Prepare & process Purchase Order (PO).
• Assist in the full spectrum of Stock duties which includes daily stock movement, monthly and year-end stock take.
• Ensure AR/AP/GL transaction into the accounting system timely and accurately

Job Requirements

• LCCI Certification or Diploma in Finance or Accounting
• Proficient in MS office applications
• Highly organised, strong time management with the ability to prioritise
• Ability to work independently and is a good team player

Working Hours

Monday to Friday 08.30am to 5.30pm
Saturday 08.30am to 12.30pm
Sunday Rest Day