Total 5 secretary job vacancies in Business Management / Project / Planning category in Singapore

Come join our team

We seek capable, passionate and resourceful persons for the following:

Project Secretary

Project secretary provides secretarial and administrative support to the project team.

Responsibilities of the Project Secretary include:

· Handle pre-qualification/tender documents, confidential letters and contract administration for projects.

· Prepare letters and forms to clients, authorities, consultants and contractors according to prescribed standards.

· Documentation control for projects.

· Secretarial assistance for all directors and assist with reception duties.

Job Requirements:

· GCE ‘A’ Level / Diploma

· Minimum 3 years of experience in consultancy firms; architectural office experience an advantage.

Responsibilities

• Handle collection and sorting of daily mails, scanning and arranging of documents
• Assist in scanning bank statements, letters and other related accounting documents for clients
• Update Viewpoint system and scan documents needed
• Update details and information into systems
• Maintain and follow up on due cases and update identification documents
• Ad-hoc admin duties as assigned

Requirements

• Minimum 1 year experience in Secretarial Support/Paralegal

Interested candidates, please email your resume to meganng@recruitexpress.com.sg
Attention to: Megan Ng Su Ting (CEI: R23115059)
Recruit Express Pte Ltd
EA No. 99C4599

*** We regret that only shortlisted candidates will be contacted.

Roles& Responsibilities :

1.          Provide secretarial support to Project Director / Engineers.

2.          Keep proper documentation and filing system

3.          Performing e-submissions to authorities

4.          Preparing fee proposals, RFP and Gebiz.

5.          To receive incoming telephone calls and take messages for Project Director / Engineers

6.          To type and file letters, specifications and statutory forms for all assigned projects.

7.          To assist Project Director / Engineers in monitoring project progress in timely issuance of documents and notices.

8.          To assist in arranging the calling of project tenders if required.

9.          Daily downloading of authorities’ reply from Corenet system.

10.       Daily email archival.

11.       To relieve the Receptionist as may be required due to absence from position.

12.       Preferably with working experience in an Architectural / Engineering consultancy firm.

Pre-Requisites:

● Min.Education Level : Diploma or NITEC Certificate in office skills

● Year ofExperience Required : 3 to 10 years

● Skills: Microsoft Office, excel and office administration

●Language : English, Chinese (Mandarin)

Responsibilities: 

• Provide administrative and secretarial support to Project Managers within the team.
• Manage and maintain project documents and both soft and hardcopy records.
• Prepare and handle project-related documents such as reports, forms, and correspondences.
• Coordinate with internal and external stakeholders to support project activities.
• Assist in scheduling meetings, preparing agendas, taking minutes. 
• Support administrative coordination for different projects.
• Perform general administrative and ad-hoc duties as assigned.

Requirements:

• Minimum N Level or equivalent qualification.
• Preferably 1–3 years of experience in administrative support, project coordination or secretarial role.
• Experience in supporting engineering projects is advantageous.
• Strong organizational skills with high attention to detail.
• Proficient in Microsoft Office applications (PowerPoint, Word, Excel, Outlook).
• Able to manage high volume of documentation and multitask in a fast-paced environment.