Total 396 administration assistant job vacancies in Business Management / Project / Planning category in Singapore

Job Summary:

We are seeking energetic and young candidates for Senior Positions with expertise in Consultant Quantity Surveying to manage costs related to construction projects within a consultancy environment. The role focuses on managing all aspects of cost and contracts for construction projects.

Main Responsibilities:

• To prepare tender documents including measurements and Bills of Quantities.
• To prepare cost estimates.
• To be responsible in managing, monitoring and coordinating all quantity surveying work and contractual matters.
• To handle progress claims, site valuations, variation orders and final accounts.
• To attend project meetings.

Requirements:

• Minimum seven (7) years of working experience including in consultancy firms
• Candidate must possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma or Professional Degree in Quantity Survey or equivalent.
• Required skill(s): Pre-Contract Management, Post Contract Management.
• Knowledge in AutoCAD and Measurement Software will be an added advantage
• Required language(s): English, Bahasa Malaysia
• Applicants should be Malaysian citizens or hold relevant residence status.

Perks & Benefits

• Allowance (medical, car parking, travel stipends, transportation, etc.)
• Flexible working hours
• Regular team activities
• Company trips
• Personal accident insurance
• Personal development opportunities
• Paid training and development

Company Overview

Nexus Bridge AI PTE. LTD. is a Singapore-based digital growth and AI solutions company helping local businesses improve customer acquisition and revenue. We work with partners in Singapore and China on TikTok operations, AI tools, digital marketing, and startup growth projects.

Job Summary

We are seeking a Business Assistant to support daily business operations with training provided. No prior experience is required.

Responsibilities

• Follow up with clients via WhatsApp, email, and phone to maintain communication and support sales processes
• Prepare accurate quotations, proposals, and contracts to facilitate client onboarding and agreements
• Assist with TikTok Shop registration and setup to enable merchant participation on the platform
• Manage social media accounts by updating content and monitoring engagement to support marketing efforts
• Collect and organize client information systematically to maintain up-to-date records
• Conduct basic lead generation and online research to identify potential business opportunities
• Provide administrative and paperwork support to ensure smooth daily operations
• Perform other ad-hoc duties as assigned to support team and business needs

Preferred competencies and qualifications

• Ability to communicate in Mandarin to assist with interactions involving Mandarin-speaking clients or partners

Other Information

Location Hybrid Work Arrangement (Work From Home / Onsite)

Working Hours

• Monday to Friday, 10: 00 AM – 7:00 PM

Position Available

• Full-Time
• Part-Time
• Internship

Why Join Us?

• Flexible working arrangement
• Hybrid work environment
• Learn AI, TikTok Shop, and Digital Marketing
• Startup exposure and hands-on experience

Responsibilities

• Assist Planners in administrative matters (ESWOR, MTF, SRF, etc.)
• Monitor daily production schedule and ensure alignment to planners’ plan
• Expedite and follow up on lots movement from receiving to shipping to ensure shipments are met
• Monitor shipment backlog and highlight any potential missed shipment
• Prepare daily report (incoming ship alert, backlog status, etc)

Requirements

• Min. GCE O or A level or equivalent
• Minimum 3 years of production control experience in manufacturing industries
• Prior working experience with semiconductor or electronics industries is advantageous
• Able to work 12 hours day (8am to 8pm) or night shift (8pm to 8am)

Job Responsibilities:

• Monitor the project’s progress and deliver project to expected safety and quality objectives.
• Monitor and control project’s cost by taking proactive measures to prevent costs overruns.
• Develop and maintain Standard Work Procedures for all critical and major work activities.
• Monitor and plan ahead in relation to the procurement of the company’s assets/equipment/resources.
• Mentor project team by providing proper guidance and training.
• Other duties which may be required by the management

Job Requirements:

• Degree in Civil Engineering or its equivalent. Diploma holders with relevant experience will also be considered.
• A minimum of 8 years' experience.
• Proven track record in HDB projects.
• Independent, diligent, meticulous and highly motivated with excellent team spirit.
• Familiar with BCA Quality Marks Assessment standards.
• Proficient in Microsoft Office and knowledge of BIM.
• Willing to travel around project site offices within Singapore

What we will offer

We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can gain early responsibility and early involvement in growing the business. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.

You can expect

• A competitive salary and a host of family friendly policies
• We support the causes you care about, by giving you one day per year off to volunteer with any charity that you are involved with outside of work.
• A wellbeing strategy that focuses on preventative measures to maintain overall health, and tools and support for when our people experience physical or mental difficulties. The strategy focuses on four pillars: physical, emotional, financial and social aspects.
• Most of our roles are hybrid, meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process.
• We are an equal opportunity organisation, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture, or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives.

Team structure

This role would suit someone who is keen on being involved in the full range of business development activities. This will include advising and supporting partners and associates on the strategic direction of marketing, business development and client development activities, working on pitches and proposals, as well as leading on events, award and directory submissions, and communications.

You will be responsible for supporting the business development function across the Singapore and Southeast Asia region. You will report to the business development manager and be supported by a small team. The team in Singapore will also work closely with our business development colleagues in Hong Kong and the office manager in Seoul to integrate our practice areas and general marketing across the Asia-Pacific region.

Our Chief BD and client officer is based in London. You will be part of a wider network of business development and marketing professionals around the world with team members (mainly in London) responsible for business development, key client development, media relations, web and communications, events, and CRM.

Main responsibilities

Marketing Literature

• Profile sheets and CVs
• Maintaining and updating the profile sheet log
• Liaising with external suppliers (printers/typesetters/designers) to support the production of marketing collateral
• Managing reception area displays of marketing literature
• Proofreading of marketing literature
• Uploading and maintaining documents on the Intranet (QUEST)

Legal Directories (Legal 500/Chambers)

• Assisting with compiling submissions and uploading them onto the system
• Updating rankings and commentary documents (including profile sheets) for practice groups following publication

Intranet (QUEST), CRM system (InterAction)

• Keeping the department's intranet pages up to date

Events

• Assisting with events on behalf of practice areas, including client seminars, social events and webinars both in Singapore and internationally
• Managing stock levels and distribution of printed materials and corporate gifts
• Managing events logistics, including deliveries and CRM systems

Invoices

• Pre-approval forms for events
• Processing all invoices to meet payment runs and other deadlines, gaining approval for payment
• Liaising with supplier sand the accounts department in order to resolve queries and chase urgent/outstanding payments
• Preparing expense claim form for payments

General BD team co-ordination and support

• Updating the BD database
• Booking meetings/appointments, rooms and conference calls - rescheduling as necessary, diary management
• Typing, formatting and editing ad hoc requests - documents, presentations etc.
• Checking presentations for brand compliance and making amends/recommendations as appropriate
• Updating various practice group related memberships and directory listings
• Dealing with other ad hoc tasks and projects from BDM's, fee earners, secretaries
• Maintaining order of the BD storage space. Keeping a log of items stored
• Occasional internet research projects

International Offices

• Ensuring marketing literature is distributed to the international offices as and when required
• Assisting international BD teams with requests for information and marketing literature
• Working closely with international BD teams and ensuring they are kept up-to-date with upcoming projects

Attributes / Skills required

• Proficient in Word, Excel, PowerPoint
• Excellent team worker and able to work well within a job share capacity
• Good work ethic and focused
• Initiative to solve problems and a 'can do' attitude with a mature outlook
• Strong organisational and multi-tasking skills – ability to prioritise and execute a variety of tasks and to manage own quality of work and deadlines quickly and accurately
• Strong attention to detail
• A good ambassador for the team and the firm with an outgoing personality that is happy to get involved in organising and promoting the firm at events
• Self-motivated and proactive
• Good literacy skills
• Flexibility of working outside normal office hours where necessary
• Looking for a career in Business Development
• A university degree in marketing is preferred
• No previous experience required - on the job training and support will be given
• Additional language skills and overseas exposure is an advantage

This job description is indicative only and does not represent an exhaustive
list of responsibilities. The firm reserves the right to alter or change the
responsibilities at any time, in line with the firm’s strategy and business needs.

We are hiring a Project Manager to lead and deliver key projects within our organisation. Candidates will be responsible for overseeing project planning, execution, and completion, ensuring timelines, budgets, and quality standards are met.

Applicants with relevant experience but at a more junior level may be considered for the role of Assistant Project Manager.

Responsibilities:

• To prepare project budget, to source suppliers and subcontractors, oversee and coordinate site activities of projects
• To develop design proposals with necessary calculation and compliance, to prepare and submit shop drawings and equipment/material for approval by Consultants and Architects
• To prepare and submit as-built drawings and operation maintenance manual, and conduct training for client during handing over of project upon completion
• To prepare and submit progress reports, proposals, requirement documentation, and presentations.Manage a team of engineers, supervisors, suppliers, sub-contractors and workers during the execution of the project.
• To monitor and follow up on construction progress, to submit progress claims and variation claims till closing of final account
• To attend site meetings with Developers, Architects, Consultants & Main contractor.

Requirements:

• Possess Degree/Diploma in Mechanical Engineering or equivalent
• Minimum 5 years relevant ACMV/HVAC experience in a local construction environment
• Previous experience in General Building Works / M&E services will be an added advantage
• Possess good knowledge and experience in engineering design for ACMV system
• Well-versed in the installation of ACMV equipment's chillers, AHU, VRV and split units and MV systems
• Able to lead independently with strong analytical, interpersonal & communicate skills with the ability to build good relationships with all parties

We are hiring a Project Manager to lead and deliver key projects within our organisation. Candidates will be responsible for overseeing project planning, execution, and completion, ensuring timelines, budgets, and quality standards are met.

Applicants with relevant experience but at a more junior level may be considered for the role of Assistant Project Manager.

Responsibilities:

• Perform full spectrum of Project Management relating to Electrical Engineering Services
• Budgetary cost control for projects
• Generate Cost-effective Designs and Construction solutions involving Electrical Services for Building and Infrastructure works
• Co-ordination and liaison with Clients, Consultants, Architect, Authorities and Project Teams
• Perform monthly checking, inspection, testing and maintenance of all electrical tools, equipment and machinery on site
• Undertake or carry out installation for electrical works including testing and commissioning.
• Liaise and assist Professional Electrical Engineer to carry out installation, testing and commissioning for electrical services

Requirements

• Degree / Diploma in Electrical Engineering
• Certified EMA Electrical Worker License (EMA LEW Grade 8 or 9) with min 6 yrs of relevant work experience in similar capacity.
• Effective communication and negotiation skill with knowledge of the cost and pricing technique
• Highly motivated and possess strong leadership qualities and the ability to work independently in a challenging environment

We are hiring a Project Manager to lead and deliver key projects within our organisation. Candidates will be responsible for overseeing project planning, execution, and completion, ensuring timelines, budgets, and quality standards are met.

Applicants with relevant experience but at a more junior level may be considered for the role of Assistant Project Manager.

Responsibilities:

• Perform full spectrum of Project Management involving Plumbing, Sanitary & Gas Services
• Cost-effective Design and Construction solutions involving M & E Services for Building and Infrastructure works
• Budgetary cost control for projects
• Familiar with construction environment, regulations and standard including WSH, MOM and Plumbing Sanitary guidelines and procedure
• Established detailed project scheduled activities including review and monitoring of construction activities programme, methods and work procedures and productivity.
• Design Development relating to Plumbing, Sanitary and Gas Services
• Work Assessment for Progress Claims and Sub-contractor’s payment
• Co-ordination and liaison with Clients, Consultants, Architect, Authorities and Project Teams.

Requirements

• Degree / Diploma in Mechanical Engineering
• Min 6 years working experiences in similar capacity with design and installation knowledge of Plumbing, Sanitary and Gas System.
• Effective communication and negotiation skill with knowledge of the cost and pricing technique
• Highly motivated and possess strong leadership qualities and the ability to work independently in a challenging environment

We are hiring a Project Manager to lead and deliver key projects within our organisation. Candidates will be responsible for overseeing project planning, execution, and completion, ensuring timelines, budgets, and quality standards are met.

Applicants with relevant experience but at a more junior level may be considered for the role of Assistant Project Manager.

Responsibilities:

• Lead engineering design and calculations for sprinkler, hydrant, hose reel, and fire pump systems.
• Ability to design layouts, schematics, and technical submissions in compliance with SingaporeStandard (SS) fire codes, SCDF regulations and resolve technical queries.
• Added advantage to perform full hydraulic calculations and equipment sizing using tools such as HFC, etc.
• Prepare and submit shop drawings, as-built drawings, O&M submissions.
• Coordinate with consultants, clients, main contractors and other M&E disciplines on design and technical issues.
• Supervise a small team of engineers or site supervisors for fire protection systems related matters.
• Ensure project work is executed in compliance with engineering standards, safety regulations, and authority requirements.
• To monitor and follow up on construction progress, to submit progress claims and variation claims till closing of final account
• To attend site meetings with Developers, Architects, Consultants & Main contractors
• Ensure job are carried out with compliance to safety guideline
• To lead and communicate with our Site Engineer and Site Supervisor.
• Controlling the cost of the materials and labour.

Requirements:

• Bachelor’s Degree in Mechanical Engineering is mandatory.
• Diploma will be considered only if possess strong fire protection design experience.
• Minimum 5 years of experience in Fire Protection Systems design & execution within M&E contracting projects.
• Preferred proficient in AutoCAD / Revit MEP and hydraulic calculation software (HFC or equivalent).
• Strong knowledge of Singapore Standard (SS) codes and SCDF standards.
• Track record hands on site experience completewith testing and commissioning with sprinkler, hydrant, dry riser, wet risers, hose reel, fire alarm systems, etc.
• Excellent analytical, interpersonal, and communication skills, with the ability to coordinate effectively withconsultants, main contractors, clients and subcontractors.
• Proven ability to lead technical teams and manage multiple projects simultaneously.

Role Overview 

The Business Support & Office Administration Executive is responsible for ensuring the smooth day-to-day running of office operations, providing administrative support to senior management, and driving efficiency across business support functions. This role acts as a central coordination point across departments, vendors, and stakeholders. 

Key Responsibilities 

1. Office & Operations Management 

• Oversee daily office operations to ensure efficiency and productivity 
• Manage office facilities, maintenance, and workspace planning 
• Ensure compliance with health, safety, and workplace regulations 
• Coordinate office moves, renovations, and infrastructure setup 
• Maintain office policies, procedures, and best practices 
• Provide administrative and IT support to the Corporate Services Manager and assume responsibilities during absence 

2. Administrative Leadership 

• Develop workflows and standard operating procedures (SOPs) 
• Monitor performance, provide training, and conduct evaluations 
• Improve administrative systems and implement automation where possible 

3. Business Support & Coordination 

• Provide high-level administrative support to senior executives 
• Coordinate internal communications across departments 
• Support business planning, reporting, and documentation 
• Assist in preparing presentations, reports, and meeting materials 
• Manage calendars, scheduling, and key business events 

4. Vendor & Procurement Management 

• Manage relationships with office vendors and service providers 
• Negotiate contracts and ensure cost-effective procurement 
• Oversee purchasing of office supplies and equipment 
• Monitor vendor performance and service delivery 

5. Financial & Budget Oversight 

• Manage office administration budgets and track expenses 
• Approve invoices and ensure timely payments 
• Identify cost-saving opportunities and efficiency improvements 

6. HR & Employee Support (Coordination Role) 

• Support onboarding and offboarding processes 
• Coordinate employee engagement activities and office events 
• Assist HR with documentation, compliance, and employee records 
• Act as a point of contact for employee administrative queries 

7. Compliance & Risk Management 

• Ensure adherence to company policies and regulatory requirements 
• Maintain records, contracts, and documentation systems 
• Support audits and internal compliance processes 

8. Technology & Systems Management 

• Oversee office systems (e.g., document management, admin tools) 
• Coordinate with IT for infrastructure, hardware, and access management 
• Drive digital transformation of administrative processes 

Key Skills & Competencies 

• Strong organizational and multitasking abilities 
• Leadership and team management skills 
• Excellent communication and stakeholder management 
• Problem-solving and decision-making capability 
• Financial awareness and budgeting skills 
• Proficiency in office software (e.g., Microsoft Office, ERP systems) 
• Process improvement and operational efficiency mindset 
• Flexible & Adaptable: Able to adjust to changing schedules, last-minute requests, and evolving priorities. 
• Ability to handle confidential information with professionalism and discretion. 

Qualifications, Skills & Experience 

• Bachelor’s degree in Accounting or Business Administration 
• 4-5 years of experience in office administration or business support 

As a Site Planning Assistant, you will partner closely with the Site Planner to commit and meet Customer and Business Requirements within the tactical planning horizon for assigned product lines. You will plan production against capacity constraints, analyze cycle time and yield drivers, and coordinate execution across GSC, Central Planning, and Site Management (Production, Engineering, Warehouse, and Logistics) to ensure commitments are delivered on time. You will leverage MAM / SAP / Tableau to drive planning accuracy, visibility, and efficiency. 

Main Responsibilities:  
 

On‑Time Delivery (OTD) Planning 

• Monitor weekly/daily production schedules and output plans to achieve OTD, considering inventory availability, capacity constraints, cycle time, yield, and other operational factors. 

• Kick start Manufacturing process by kitting wafer using MAM and SAP system. 

• Track plan misses and creates recovery/backfill plans for subsequent weeks; call out risks with root cause and mitigation. 

Cross‑Functional Execution 

• Drive daily/weekly commit reviews with GSC, Central Planning, Production, Engineering, Warehouse, and Logistics; ensure actions are assigned and followed through. 

• Escalate critical risks with data‑backed impact assessments and recommend mitigation paths. 

Other Responsibilities: 
List secondary duties that also contribute to the role's performance and may be included in evaluations.  

• Contribute to continuous improvement (simplify planning processes, automate reports/dashboards in Tableau/Excel). 

• Support NPI/engineering kitting. 

 
• Minimum Required Qualifications/Experience  

• Diploma in Industrial/Mechanical/Electrical/Computer engineering or relevant.  

• Must Have Technical Skills (2 to 5 skills)   

• Production and material planning expertise. 

• Capacity analysis and optimization techniques. 

• ERP system proficiency (SAP or equivalent). 

• Strong data analysis and reporting skills. 

• Must Have Soft Skills 

• Highly motivated to work in a dynamic environment and succeed using effective coping and management methods 

• Ability to multi-task and organize work systematically in meeting dead-lines without compromising on quality 

• Excellent communication and collaboration across functions. 

• Strong problem-solving and decision-making ability. 

• Continuous improvement mindset. 

 
• Highly Desirable/Preferred skills or experience  

• Hands-on experience in SAP warehouse modules, ASRS (Automated Storage and Retrieval System) Management 

• Experience with MRB resolution. 
  

  Plans, schedules, coordinates, and/or monitors final approval of products through the complete production cycle. Works from engineering plans and production specifications to establish production schedules, labor loading, and capacity requirements. Coordinates production plans to ensure materials are provided according to schedules.

Responsibilities

• Manage day to day secretarial support and administrative work, including translating between English and Japanese languages.
• Engage and interact with President's family in Japanese language, creating a consistent learning environment on Japanese language, culture, daily living and social nuances.
• Maintain proper documentation and records management, prepare budgeting and expenses reports, and process claims.
• Plan and coordinate hospitality arrangements for VIPs/guests including ushering duties and accommodation and transportation arrangements.
• Plan and prepare necessary documents and book meeting venues in advance.
• Travel with President's family to oversee all aspects of coordination and activities.

Requirements

• Native Japanese preferred, with proficiency in English language.
• Outgoing and easygoing personality.
• Comfortable to interact with C-suite personnel and VIPs, and engage young children well.
• Able to commit to work schedules (e.g. Sun-Thu or Tue-Sat, 12pm to 9pm) and frequent travels.
• Full-time position based in Singapore.

• Assist the Project Manager in planning, organising, and coordinating all aspects of construction projects.
• Monitor project progress, identify and resolve issues, and ensure projects are completed on time, within budget, and to the highest quality standards.
• Liaise with clients, subcontractors, and other stakeholders to ensure effective communication and collaboration.
• Prepare and maintain project documentation, including schedules, reports, and financial records.
• Oversee the work of site supervisors, tradespeople, and other project team members.
• Support the implementation of health, safety, and environmental policies and procedures.
• Contribute to the continuous improvement of project management processes and best practices.
• Excellent communication and interpersonal skills, with the ability to liaise effectively with clients, subcontractors, and project team members.
• Ability to work under pressure, meet deadlines, and maintain a high level of attention to detail.
• Bachelor's degree in Construction Management, Engineering, or a related field

Join a Global Leader in Digital Learning & Language Services

For over 20 years, Verztec has been a global leader in corporate digital learning and language services, trusted by many of the world’s most iconic brands. We empower our clients to expand into new markets by delivering impactful experiences in over 100 languages, leveraging our AI-powered translation, advanced learning platforms, and robust operational processes.

Verztec proudly supports one-third of the Fortune 500 across 26 industry sectors, as well as leading educational institutions and government agencies both in Singapore and internationally. As one of Singapore’sfastest-growing companies, we are looking for motivated and detail-oriented Project Management Executives to join our dynamic team.

The Role

You will support the planning and delivery of diverse client projects across our three core service pillars:

1. Digital Learning
2. Language Services
3. Global Creative Design

Key Responsibilities

• Project Coordination: Support the planning and management of client projects to ensure timely, high-qualitydelivery.
• Cross-Departmental Collaboration: Work closely with internal IT and technical teams to coordinate project activities.
• Consultative Support: Provide professional advice and tailored solutions to meet specific client requirements.
• Client Presentations: Deliver presentations regarding Verztec’s background, past success stories, and service offerings.
• Planning & Communication: Develop project plans, timelines, and milestones while providing regular, effective updates to clients throughout the project lifecycle.

Requirements

• Eligibility: Singaporeans and Permanent Residents are welcome to apply.
• Education: Minimum Diploma qualification or higher.

***Fresh graduates are encouraged to apply, as comprehensive training will be provided. This role offers excellent exposure to various industries and large-scale projects.***

• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Communication: Strong written and verbal communication skills in English.
• Soft Skills: Excellent interpersonal and coordination skills with a collaborative mindset.
• Experience: Past experience in customer service or client account management is an advantage.

What We Offer

• Competitive Compensation: Attractive package including Basic Salary, Monthly Performance-Based Incentives, and an Annual Team Bonus.
• Career Growth: Build a strong track record working with world-class clients in a fast-paced, global environment.

How to Apply

We welcome applications from both entry-level and seasoned professionals. Please apply via this ad with your CV and salary requirements. Offers are tiered based on experience, with the top of the range designated for candidates with significant expertise in our industry.

Note: Shortlisted candidates will be notified for an interview. We have immediate vacancies; candidates available to start immediately or within a short notice period (less than one month) are highly encouraged to apply.