Total 334 admin assistant job vacancies in Business Management / Project / Planning category in Singapore

Responsibilities:

Project Management :

• Lead a project team to manage and supervise execution of production works and ensure delivery of assigned projects.
• Plan and prioritise the order of works and work methodology.
• Liaise with the project team to allocate adequate manpower and equipment resources.
• Monitor work progress on board vessels and in workshops.
• Chairs production meetings between Yard’s subcontractors, supervisor and ship’s staff to clarify work scope, co-ordinate sequence of work, update schedules and other contractual matters.
• Ensure works are carried out according to the job specifications in terms of quantity, quality and meeting Class/Owner requirements by developing commissioning / mechanical completion test plans and arranging for inspection and survey for the Superintendents and Classification.
• Any other associated tasks and responsibilities assigned from time to time.

WSH Management :

• Chairs the Vessel’s Safety Co-ordination Committee Meetings to facilitate the safe execution of works in particular, hot work, incompatible work and potentially hazardous work.
• Administer, monitor and continuously ensure that all operations conform to safety requirements of the Health, Safety, Environmental & Quality (HSEQ) Policy of the Yard.
• Be responsible for the overall safety and health of the work force under his supervision and charge.

Contract and Cost Management :

• Acts as shipyard’s main representative and be responsible for the refit / conversion / new build of the vessel as per owner’s contractual specifications / requirements.
• Administers the project specification and incorporates any changes in the work scope in the defect list.
• Assists to quote for work variations and facilitate billing as required.
• Maximises returns to shipyard and maintain project cost control.
• Establish and maintain an effective good project HSEQ programme to meet the established targets.

Customer Relations :

• Provide customer service, taking care of the needs of the Superintendent and Ship’s Officers.
• Good rapport and relationship with ship owners and representatives.
• Acts as project key contact person, actively involved in business / public relations through marketing visits, promotional activities and business entertainment.

Other features of job (Special requirement, shift or night work, travel, working conditions etc.):

• Knowledge of various workshops dealing with specialised works in the industry.
• Performs scheduled night duties and when required.
• Attends to vessel’s need during weekends and public holidays.
• Travels within the country or abroad for ship check or assist settlement of bills.
• To drive innovation and continual improvement

Requirements:

• Minimum Bachelor's Degree in Engineering or relevant apprenticeship training in a marine trade
• Minimum 8 years experience in a marine industry
• Good leadership skills and a good team player
• Possess interpersonal skills
• Capable of working under pressure

Our Address and Working Hours:

Seatrium (SG) Pte. Ltd.

(Tuas Boulevard Yard)

80 Tuas South Boulevard, Singapore 637051

(Islandwide transport provided)

Mon - Thu: 8:00am - 5:15pm

Fri: 8:00am - 4:30pm

Interested candidates are invited to send us an updated resume with your current and expected salary and earliest availability.

We regret that only shortlisted candidates will be notified.

Please note that your personal data disclosed to Seatrium (SG) Pte. Ltd. and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.

About the Role

Reporting to the Team Lead, you will be part of a dynamic team supporting strategic engagements with key stakeholders with the aim of building connectivity, supporting enterprises’ internationalisation efforts and capture global opportunities for Singapore as an IP Hub, aligned to the Singapore IP Strategy 2030.

You will play a key role in identifying opportunities, building strategic partnerships and marketing capabilities, and driving adoption of a suite of services offered by the IPOS Group.

Job Responsibilities

• Develop and implement go-to-market strategies.
• Identify, engage, and cultivate relationships with key stakeholders—including businesses, government agencies, law firms, and trade associations—in targeted international markets.
• Establish and grow strategic partnerships that create long-term value and unlock new opportunities for the IPOS Group.
• Conduct market intelligence and analysis to inform strategic positioning, outreach efforts, and business development priorities.
• Support the design and execution of marketing strategies tailored to diverse audiences across regions and sectors.
• Represent the IPOS Group at industry events, conferences, delivering presentations and engaging stakeholders.
• Collaborate cross-functionally with internal teams to ensure alignment between business development initiatives and organisational goals.
• Monitor, evaluate, and report on business development performance, including pipeline progress and impact metrics.

Are you the one? Please write to us if you have/are:

• Bachelor’s degree in Business, Marketing, Law, International Relations, or related discipline.
• At least 6 to 8 years of experience in business development, partnerships, or client engagement, preferably in legal, IP, or professional services.
• Excellent communication, negotiation, and relationship-building skills.
• Strategic thinker with a hands-on, results-driven approach.
• Exhibit drive, ambition and resilience to drive innovation and business growth.
• Proactive and resourceful in improving processes and identifying opportunities.
• Meticulous with strong attention to detail and commitment to quality.
• Proficient in presentation, data analytics and visualisation will be advantageous.
• Some travelling will be required.

To apply for this position, please click to apply or email your CV to careers@iposinternational.com

We regret to inform that only shortlisted candidates will be notified.

About IPOS International

IPOS International, a wholly‐owned subsidiary of the Intellectual Property Office of Singapore (IPOS), is the capability-building arm of the IPOS. We work with enterprises and governments to turn intangible assets and intellectual property (IP) into real business outcomes—driving growth, market expansion, competitive edge and investor readiness. Backed by over 100 IP specialists, including IP strategists, faculty and patent analysts, we bring deep expertise and commercial insight to help organisations grow in the global innovation economy. To achieve this, we will offer committed and passionate individuals a place where their talent and opinions are valued. To succeed as an organisation, we believe in empowering individuals while working as a team of professionals with honesty and displaying integrity as core values. We invest heavily in our people so that they get the training and development they need to succeed.

For more information on IPOS International, please visit www.iposinternational.com.

Job Details:

• Location: Tanjong Pagar
• Working Hours: Mon-Fri 10am - 7pm
• Contract to Perm

Key Responsibilities

• Post-Investment Management: Tack and manage the progress of various investment projects, ensuring effective coordination and clear communication with relevant stakeholders
• Administrative & Private Office Support: Handle the Principal’s bank account matters, visa applications, travel arrangements, daily administrative support and Business Translation on the document
• Lifestyle & Asset Management: Support the management of lifestyle assets, including research, procurement, and inventory management
• Stakeholder Coordination: Act as the primary liaison between internal departments, external project teams, to ensure efficient and accurate information flow.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile https://sg.persolgo.com/job/apply/15978

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394  • EA Registration No. R23117223 (Poh Siew Ling)

Job Description 

• Cover duties during PM’s absence.  

• Assist PM in his duties. 

• In the absent of the Technical Manager, assume the role of Technical Manager. 

• Actively involve and contribute in technical discussions, site planning and site meetings.  

• Maintain good working relationship with all parties.  

• Maintain good communication with all other department. 

• Conduct/facilitate meeting with subcontractors, architects, consultants and authorities. 

• Conduct joint site inspections with site team and subcontractors to improve work efficiency, quality and WSHE compliances and attest any weak work practices. 

• Monitor the project’s progress and deliver project to expected safety and quality standards. 

• Monitor and control project’s cost by taking proactive measures to prevent costs overruns. 

Requirements 

• Degree in Civil Engineering or Construction related field 

• At least 8 Year(s) of working experience in main-con, preferably in HDB project. 

· Good Pay + Good allowance + Good Bonus 

· Interested candidates please send an updated Resume / CV in Ms Word format to lilian@recruitflash.com or WhatsApp’s your resume to 98332779 ( no Calls) 

· Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 ) 

COMPANY DESCRIPTION

Founded in 1976, Home Nursing Foundation (HNF) is a leading charity that provides home healthcare services in Singapore, regardless of our patients' ability to pay. Dedicated to all-round support for our patients, HNF delivers comprehensive care programmes to look after patients' emotional well-being and healthcare needs.Our HNF Wellness Day Care & Rehabilitation Centres offer an array of social activities, social support and holistic healthcare services to help our elderly stay independent in their own community.

RESPONSIBILITIES

• Conduct Request for Information (RFI), Invite to Quote (ITQ), Invite to Tender (ITT) exercises, including preparation and definition of specifications, evaluations, contract negotiation and obtain approval to award.
• Oversight of IT projects in HNF, ensuring that project objectives are met.
• Manage project scope and objectives, influence, drive and manage stakeholders' expectations to achieve the desired project deliverables.
• Manage all changes in project scope escalating to Project Steering Board timely when changes impact agreed delivery time and budget.
• Perform solution analysis, procurement, product selection, fit-gap and obtain approval. Ensure technical solution supports business requirements.
• Ability to manage and execute projects based on industry best practice of Project Management Methodology
• Define, structure, plan, manage and provide status report on assigned IT projects.
• Track and monitor projects closely for milestone completion and follow through with invoice processing and payment support.
• Responsible for the quality management of projects on time, scope and within budget.
• Coordinate with both internal and external resources in the execution of projects; carry out continuous communications and alignment with involved parties.
• Responsible for liaison with Project Steering Board and Project Working Group on project reporting and delivery on a regular basis.
• Manage all risks and issues associated with the project and escalating when required to minimize project risks.
• Responsible for ensuring project resources availability and allocation are focused on delivery.
• Manage vendors to ensure contractual obligations are met within the agreed Service Level Agreement.
• Ensure all projects are delivered in compliant with IT policies, internal and external audit requirements.
• Any other related duties as directed by the said reporting officer.

• Bachelor's Degree in Computer Science / Information Technology (IT) with Certification in IT Project Management (CITPM), Project Management Professional (PMP) or Certified Scrum Master (CSM).
• Minimum 5 years of project management experience in IT, Digital Service and/or Healthcare domain or similar capacity.
• ITIL and Project Management (e.g. PMP, CITPM or Scrum) certification and experience would be advantageous.

• Good team player, meticulous, strong interpersonal, analytical, leadership, project monitoring and tracking skills.
• Excellent functional and technical knowledge with good communication and written skills.
• Independent, resourceful, and self-motivated with ability to achieve project deliverables on time, scope and on budget.
• Working experience in Integrated Electronics Medical Records system, e-Billing system, Automated Rostering and Scheduling systems, Customer Relationship Management system, Microsoft Dynamics 365, Microsoft 365, AI/ RPA tools(for e.g. Power Automate or Power BI), Power Shell, SQL, Web Technologies and Development, Infrastructure and/ or Cyber Security would be advantageous.
• Strong technical knowledge in Cloud technologies, IT infrastructure, business applications and security management framework.
• Experience in managing cross-functional projects and a strong track record of successful projects delivery.
• Experience in vendor management, end-to-end project execution from procurement to implementation and post implementation.

Job Duties:

Your main details are to support the smooth operations of workshop maintenance by coordinating equipment servicing schedules and maintaining accurate maintenance records. This includes updating work order descriptions, tracking tyre and component replacement records, and ensuring timely receipting of delivery orders.

You will liaise with equipment users to ensure that equipment is sent in promptly for servicing and follow up on scheduled maintenance activities. In addition, you will monitor the expiry dates of lifting appliances and workshop equipment inspections to ensure compliance and include these requirements in work orders raised for payment.

You will also coordinate vehicle inspections with the Land Transport Authority (LTA), arrange Maintenance Inspections (MI) with the EQIMD team, and assist with other administrative duties related to workshop operations.

Requirements:

• NITEC or minimum 3 ‘O’ level credits
• Proficient in Microsoft Office applications including Excel and Word
• Good organizational and coordination skills
• Able to work at Tuas

Key Responsibilities

* Assist the Project Manager in managing electrical construction and installation works.

* Monitor project schedules and ensure timely completion of milestones.

* Coordinate with clients, consultants, subcontractors, suppliers, and internal teams.

* Attend project meetings and prepare progress reports.

* Assist in project budgeting, cost control, and procurement activities.

Technical Coordination

* Review electrical drawings, specifications, and contract documents.

* Coordinate design development and resolve technical issues on site.

* Ensure compliance with authority requirements and industry standards.

* Support testing, commissioning, and handover activities.

Site Management

* Monitor site progress and supervise site engineers and supervisors.

* Ensure works are carried out according to approved drawings and method statements.

* Conduct site inspections and quality checks.

* Monitor safety compliance and enforce workplace safety requirements.

Documentation

* Prepare and maintain project documentation, including RFIs, shop drawings, material submissions, method statements, and progress reports.

* Track variation orders and contract changes.

* Assist in project close-out documentation.

Requirements

* Diploma or Degree in Electrical Engineering.

* 3–8 years of relevant experience in electrical construction or M&E projects.

* Good knowledge of electrical systems, codes, and regulations.

* Familiarity with AutoCAD, Revit, and Microsoft Office applications.

* Strong communication, coordination, and leadership skills.

* Ability to work independently and manage multiple projects.

Preferred Qualifications

* Experience in commercial, industrial, or data centre projects.

* Knowledge of Singapore standards and authority submission processes.

* Possession of Workplace Safety certifications is an advantage.

• Well Established Company
• Salary: $2800 to $3200 + AWS + VB
• Working Location: Northeast
• Working hours: 5 days – 8:30am to 5:30pm
• TRAINING PROVIDED
  

Job Scope:

• To provide administrative support to project teams, ensures efficient project operations, and maintain communications among stakeholders.
• Assist with scheduling, meeting minutes, and logistics.
• Manage project documentation and reports.
• Act as a liaison between project teams and stakeholders.
• Handle emails, phone calls, and update.
• Help develop and track project schedules.
• Monitor progress and coordinate resources.

Requirement:

• Higher NITEC in Business Administration, Project Management or equivalent

• Minimum 2 years of relevant experience preferred

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experience and job responsibilities

• Current and expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

The Opportunity

• Adecco is partnering our client, one of the MNC in the Semiconductor industry
• 5 months contract
• Salary: Up to SGD 3200
• Candidate who can start on immediate notice will be advantageous
• Location: East

The Talent

• Bachelor’s degree in Business Administration, Management, or a related field (or equivalent experience).
• Min 1–3 years of experience in project coordination, PMO, or administrative project support roles
• Demonstrated ability to manage multiple projects concurrently and work effectively under tight deadlines.

Job Description

• Develop and manage project plans including scope, actions, milestones, timelines, dependencies, and governance.
• Schedule and run project meetings; provide clear updates on progress, risks/issues, timelines, and resourcing needs.
• Identify stakeholders, assess impacts, and drive engagement plans to ensure alignment and buy-in.
• Execute clear and timely communication plans to prepare stakeholders for changes.

Next Step

• Send your resume to amelia.lau@adecco.com 
• All shortlisted candidates will be contacted

Amelia Lau An Qi

Direct Line: +65 6697 7987
EA License No: 91C2918
Personnel Registration Number: R1987023

Salary: Up to $3500

Working Day&Hours: 5 days

Office Location: Jurong East

Key Responsibilities:

• Oversee daily project operations and ensure work is executed according to plan.

• Coordinate with internal teams (Engineering, QA, Design, etc.) to resolve project issues.

• Review and manage project documentation, drawings, and installation records.

• Ensure compliance with safety, environmental, and quality standards on-site.

• Support process improvements, tools maintenance, and implementation of work instructions.

Requirements:

• Minimum Diploma in Engineering, Project Management, or related field 

• Minimum 3 years of relevant project coordination/site experience 

Looking for a low-stress, high-flexibility gig to balance with life? Arcmetric is a boutique management consultancy, and we need an organized Business Support Assistant to keep our backend running smoothly. No gatekeeping—we’ll train you on everything.

What You’ll Do

• Portal Management: Submit corporate and insurance claims via our online portals.
• Tech & Tools: Handle, merge, and organize digital documents using PDF tools.
• Data Entry: Keep our CRM updated and clean.
• Scheduling: Help coordinate calendars and internal meetings for the team.

The Vibe Check

• You know your way around PDF tools (splitting, merging, converting).
• You're comfortable navigating online portals to submit paperwork/claims.
• You're vibing with Microsoft Office (Excel, Word).
• Can commit to at least 12–16 hours a week (we are super flexible with your timetable).

The Perks

• Zero Micro-management: Work independently in a supportive environment.
• Resume Builder: Get real corporate/finance ops experience on your CV.
• Flexible Shifts: Plan your work around your life/studies.
• Compensation: $12 / hour

Key Responsibilities

• Analyze designated market situation and provide proposal for business opportunities
• Identify potential market segment for further acquisition
• Plan and execute marketing strategies for designated market
• Provide feedback and update Admin on operational changes to ensure SOP / GP in accordance to company policies and procedures, and comply with regulatory requirements and act
• Coordinate with other BUs on all business related projects, e.g. events, promotions and Guest Service training for all Casino team members with other managers to insure a cohesive interdepartmental team relationship
• Interact / hosting of guests, attend to their needs / gather feedback to ensure excellent service and hospitality to the guests
• Review manpower planning, training and development of team members which includes daily and long-term operations, coaching, mentoring, motivate team members’ performance
• Management of credit lines and assisting in collection
• Responsible for region performance
• Identify guests to upgrade to the next tier
• Handle cage reimbursement matters
• Provide leadership and management of the Company’s casino marketing department
• Setting direction for maintaining high standards of products and services, and providing innovative offerings to enhance competitive edge
• Plan, develop and implement strategy for business development
• Oversee and assess all on-going training plans and programs to create compliance awareness and ensure retention of a performing team and alignment with market trends
• Evaluate market conditions, keeping up-to-date on marketing trends and demographics of guests, developing benchmarks to measure effectiveness

Requirements

• Degree / Diploma in Business or related field with proficiency in Microsoft Office applications
• Minimum 16 years of business development experience in casino and/or relevant industry, with proven track records in acquisition of high net-worth customers
• Willing to work rotating shifts, including weekends and public holidays

We are hiring a Project Manager to lead a team of Project Engineers and oversee projects involving ELV (Extra Low Voltage) and security systems. You will be responsible for the full project lifecycle—from planning to installation, testing, commissioning, and handover.

Responsibilities

• Lead project teams in executing ELV system installations and commissioning tasks.
• Develop and implement project management and execution plans with minimal supervision.
• Coordinate with main contractors and internal/external stakeholders to ensure timely delivery.
• Monitor project scope, schedule, budget, EHS compliance, and quality.
• Ensure proper documentation and smooth handover to clients.

Requirements

• Education: Diploma/Degree in Electrical or Electronic Engineering (ITE, Polytechnic, or University level).
• Experience: 12–15 years in ELV/security systems such as: Integrated Security Management Systems
  Access Control, CCTV, Intrusion Detection, PA, Fire Alarm, FIDS systems
• Technical Skills: Microsoft Office Suite (Excel, Word, Outlook) Microsoft Project, MS Teams, AutoCAD
• Independent, self-driven, and able to manage responsibilities with minimal supervision.

Responsibilities:

• Assist project manager on project planning, schedule and executing the delivery of projects within time, budget and Client’s expectations
• Monitoring progress and identifying critical activities to expedite smooth progress of works on site to meet targets
• Coordinate internal resources and third parties/vendors, such as Consultants and Sub-Contractors/Suppliers for the flawless execution of the project
• Ensure project to be delivered on time, within scope and budget
• Ensure project to be executed in accordance with approved plans/drawings, contract specifications and regulations
• Develop detailed planning to monitor and tract progress
• Create and maintain comprehensive project documentation
• Responsible for all construction site matters including and not limited safety and other compliance maters
• Any other duties that may be assigned

Requirements:

• Degree/Master in Civil Engineering
• Proven at least 8 years of working experience in large scale project management such as condominium, mixed development, HDB, office building and hospital project.
• Solid technical knowledge related to structural, architectural and M&E works
• Excellent written and verbal communication skills
• Excellent team player with ability to meet deadlines

Assistant Project Manager (APM)

supports the lead Project Manager in planning, executing, and closing out projects

. They serve as the operational backbone of the team, handling daily scheduling, budget tracking, project documentation, and communication across cross-functional department

The responsibilities of an Assistant Project Manager generally fall into these core areas:

1. Planning and Scheduling

• Create Schedules: Develop work breakdown structures (WBS) and maintain project timelines using tools like Microsoft Project or Smartsheet.
• Monitor Milestones: Track project progress against baseline deadlines and report any deviations to the project manager.
• Coordinate Logistics: Plan meetings, site visits, and resource allocations to ensure the team has what they need to deliver on time.

• Manage Records: Organize and archive project documents, including meeting minutes, contracts, blueprints, and O&M manuals.
• Draft Reports: Prepare progress reports, risk logs, and presentation materials for stakeholders and project sponsors.
• Process Change Orders: Document scope changes, track cost submissions, and ensure necessary approvals are in place.

• Budget Tracking: Assist in monitoring expenses, conducting cost analyses, and supporting financial forecasting.
• Manage Procurement: Assist with preparing purchase orders, reviewing supplier contracts, and ensuring timely delivery of goods or services.
• Invoicing & Estimates: Help prepare and process client invoices and provide written estimates for labor and materials.

• Act as a Liaison: Facilitate clear communication between the project manager, internal teams, vendors, contractors, and clients.
• Risk Mitigation: Identify potential project roadblocks, document mitigation strategies, and escalate critical issues to the project manager.
• Quality & Compliance: Ensure that project deliverables meet company standards and comply with regulatory and industry requirements