Total 333 admin assistant job vacancies in Business Management / Project / Planning category in Singapore

Project Support & Coordination

• Assist in the delivery of project management services throughout the project lifecycle.
• Conduct background research, data collection, and benchmarking to support decision-making.
• Establish and maintain effective project documentation and reporting systems.
• Support the development and updating of detailed project plans and schedules.

Monitoring & Reporting

• Track project progress and performance indicators; prepare updates and reports.
• Manage change control processes and maintain accurate change logs.
• Draft formal progress reports and presentations for stakeholders.
• Stakeholder Engagement
• Liaise with clients, contractors, consultants, and other stakeholders.
• Attend project meetings and produce accurate and timely meeting minutes.
• Support communication flow between internal and external teams.

Job Description

We are seeking a proactive and detail-oriented Business Admin Executive to join our growing team. This role focuses on quotation preparation, client coordination, and supporting project costing activities. You will work closely with internal departments and external clients to ensure accurate pricing and smooth communication throughout each project.

This is an excellent opportunity for individuals who enjoy a mix of administrative, analytical, and customer-facing responsibilities, especially within the construction or engineering sectors.

Responsibilities

• Prepare project quotations based on client requirements
• Coordinate with internal teams (technical, operations, admin) to gather necessary information for pricing
• Maintain and update quotation records, pricing templates, and customer databases
• Liaise with clients to clarify specifications, answer inquiries, and provide timely follow-up
• Build and maintain strong working relationships with clients and project stakeholders
• Support management in identifying and tracking new project leads or business opportunities
• Assist with general administrative tasks and internal business operations as required

Requirements

• Experience in construction, utilities, engineering, or similar project-based environments preferred
• Able to read and interpret construction drawings, site layouts, and technical maps
• Strong analytical skills for calculating labour, materials, and equipment costs
• Highly organized, detail-oriented, and capable of managing tight deadlines
• Proactive and able to work independently with minimal supervision
• Proficient in Microsoft Excel (for costing) and Microsoft Word (for documentation)
• Strong interpersonal and client communication skills
• Experience with tender submissions, proposal preparation, or quotation packaging is an advantage

Why Join Us?

• Gain hands-on experience in project costing and commercial operations
• Work in a stable, growing company with clear opportunities for long-term career development
• Exposure to the construction and engineering industry
• Join a supportive and close-knit team with direct access to company leadership
• Learn valuable business skills including pricing strategy, quotation development, and client management

• Taking responsibilities of Software development, implementation and integration;
• Supervising and directing system architecting, system development, implementation and integration.
• Supervising the running statue of the equipment during the installation and testing period.
• Coordinating and directing the software engineers carrying out the optimizing test for the equipment.
• Coordinating and directing the software engineers and hardware engineers providing support to the equipment.
• Providing assistance and support to the Project Manager responding technical questions issued by the client.

Requirement:

• Bachelor Degree in Computer Science or equivalent
• IT System Management experience of various aspect
• Familiar with Government DevOps environment and toolset.

Position: Project Sales Admin

Job Responsibilities:

• Prepare and manage progress claims and variation order (VO) documentation

• Conduct site visits to verify completed work

• Assist with basic site coordination tasks

• Support general sales administration duties

• Issue payment responses to subcontractors

• Provide coverage for the purchaser during leave periods and support daily administrative operations

Requirements:

• Prior experience in construction or project administration is preferred

• Basic knowledge of site coordination processes

• Responsible, detail-oriented, and able to work independently

• Working Hours: 5.5 days work week, Monday to Friday: 9:00 AM – 6:00 PM, Saturday: Half-day

Work Location: 11 Woodland Close

Project Administrator
Salary: $ 2300 - $ 3000
Working Days: Monday - Friday
Working Time: 9am to 6pm
Working Location: Balestier Road (Toa Payoh MRT)

Responsibilities:

• To provide administrative support to ongoing projects
• To assist to pick up calls and provide customer service support
• To communicate with authority officer for project status and issues when needed
• Liaise with client on project administrative matters such as authorization forms, application forms, payment of application fees
• Daily download of correspondences from authorities from Corenet (prior knowledge on Corenet is plus point)
• Maintain and update project status for ongoing projects. Send reminders to Team member on authority deadlines
• Provide updates to client on project status, such as approvals, written directions, rejection, etc

Requirements:

• Proficient in MS Word, MS Excel, Corenet (Optional), AutoCAD (Optional)
• Minimum ITE / Polytechnic or equivalent practical experience
• Training Provided

Email: supreme.jacksontan@gmail.com

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Company's Profile
Julian Grey's client is an established engineering firm with strong regional presence, known for delivering high-profile projects and advanced technical consulting expertise.

Key Responsibilities

• Support the Project Manager in overseeing and coordinating on-site construction activities for structural steel works.
• Ensure compliance with workplace safety standards and enforce proper safety procedures across site operations.
• Conduct routine safety briefings and monitor adherence to safety regulations among site personnel.
• Assist in planning and reviewing construction methodologies for steel structure fabrication and installation, including sequencing and feasibility considerations.
• Track project progress to ensure timely delivery in accordance with project schedules and regulatory requirements.
• Provide regular updates to stakeholders on site progress, key milestones, and potential issues.
• Coordinate and manage project resources such as manpower, equipment, and materials to support smooth project execution.
• Carry out additional duties as assigned in line with project needs.

Requirements

• Minimum Diploma in Engineering or a related discipline.
• At least 5 years of relevant experience in structural steel or steel structure construction within Singapore.
• Comfortable working on-site and travelling across project locations when required.

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Interested Applicants
Please WA Victoria @ 8887 7742
Shortlisted candidates will be notified

Victoria Siew
Reg No. R25158665
Julian Grey Corporate Advisory Pte. Ltd.
EA License No: 19C9568 

Job Description:

a) Report to the Project Manager. Assist the Project Manager in managing certain section(s) of the project, as assigned by the Project Manager and shown in the organization chart.

b) The detailed duties and responsibilities of Manager/Assistant Manager includes but not limited to the following:

• Prepare a detailed programme and ensure that the assigned tasks are completed within the time frame as stipulated in the master programme.
• Implementation of all ISO quality, EHS, green and gracious procedures and requirements.
• Complete the project with quality to meet client's / consultant's requirements.
• Ensure compliance with the Authorities’ requirements.
• To deal with consultants and owners on all matters including solving technical problems, submission of shop drawings and samples, etc.
• To ensure that the appointed sub-contractors are able to complete the sub-contract work within the schedule and comply with the technical and contractual requirements.
• Manage the actual cost of work so that they are below the budgeted costs.
• Manage the subordinates so that they are following work systems, productive, and encourage teamwork among the team members.

Job Requirements

• Bachelor's Degree in Civil & Structural Engineering
• Minimum 5 years of working experience in the construction industry
• Experience in handling technical coordination and basement construction is preferred

Assistant Project Manager (Commercial KitchenEquipment)

We are seeking a motivated Assistant ProjectManager to join our growing team in the commercial kitchen equipmentindustry. This role supports the planning, coordination, and execution ofkitchen equipment projects across hospitality, F&B, and institutionaldevelopments.

Key Responsibilities:

• Assist Project Managers in managing commercial kitchen projects from design coordination to installation and handover
• Coordinate with consultants, suppliers, contractors, and internal teams to ensure smooth project execution
• Prepare and maintain project documentation including drawings, equipment schedules, submittals, and reports
• Support procurement activities, equipment deliveries, and installation schedules
• Attend site meetings and assist in monitoring site progress, quality, and safety compliance
• Help track project timelines, costs, variations, and defects rectification

Requirements:

• Diploma or Degree in Engineering, Construction Management, Project Management, or related field
• 1–3 years of relevant experience in commercial kitchen equipment, M&E, interior fit‑out, or construction projects
• Strong coordination, organizational, and communication skills
• Proficient in MS Office; AutoCAD or similar drawing software is an advantage
• Able to work independently and collaboratively in a fast‑paced project environment

What We Offer:

• Exposure to end‑to‑end commercial kitchen projects
• Opportunities for career progression to Project Manager role
• Dynamic and supportive working environment

Be Part of Our Success

• Managing all aspects of the project to ensure it is completed on time, within budget and meet all contractual requirements

• Lead and manage the project team

• Able to interpret the Contract and extract all essential information with the project team for the efficient and effective management of the project to meet its objectives

• Identify all contractual system requirements and all other deliverables and responsible for managing system designs, reviews and all deliverables

• Analyze and define all project materials and service purchases based on cost optimization and appropriate risk management

• Perform day to day coordination, risk management, liaison, control and supervision of resources including all project team members, sub-contractors, internal and external project stakeholders and customers to ensure that the project meets its objectives

• Conduct External and Internal Design Reviews and Project Management Review with Customer and project stakeholders

• Provide regular project reports/updates to customers, internal departments and management

• Monitor all payment milestones to ensure timely billing in accordance to the planned scheduled

• Developing and maintaining a detailed project plan

• Work with pre-sales and solution team in cost and efforts estimation during project tendering phase

Qualities We Value

• Degree in Electrical & Electronics Engineering / Computer Science or equivalent

• Minimum 7-8 yrs working experience in industry

• Experience in InfoComm Technology

• Experience in Maritime Communication Systems is preferred

• Sound knowledge of project planning, accounting and reporting tools

• Able to work in shipyard and shipboard environment

• Ability to innovate and adapt to fast and dynamic environment

• Excellent interpersonal, communication and written skills

• Ability to work independently and in team setting

• Willing to travel

• Working location is in Jurong East

• Singaporeans only

Please submit resumes to john@oaktree.com.sg with the following

details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

Be Part of Our Success

• Manage all aspects of the project to ensure it is completed on time, within budget and meets all contractual requirements

• Lead and manage the project team

• Able to interpret contract and extract all essential information efficiently to facilitate effective management of project objectives and fulfilments together with the project team

• Identify all contractual system requirements and deliverables and be responsible for managing deliverable timelines for all contractual system designs and reviews

• Analyze and define all project materials and service purchases based on cost optimization and appropriate risk management

• Perform day to day coordination, risk management, liaison, control and supervision of resources including all project team members, sub-contractors, internal and external project related parties and customers to ensure that the project meets its objectives

• Provide regular project reports/updates to customers, internal departments and management

• Monitor all payment milestones to ensure timely billing in accordance to the planned schedule

Qualities We Value

• Degree in Electrical, Electronics, Communications Engineering, or equivalent

• Proven project management experiences (minimum 5 years) in managing medium to large scale projects relating to infrastructure / system integration

• Possesses positive working attitude, innovative problem-solving, critical thinking, presentation and negotiation skills

• Excellent client-facing and internal/external communication skills, self-driven, results and customer-oriented

• Solid organization skills including attention to details and multi-tasking skills

• Technical experience in satellite communications network and equipment preferred

• Experience in delivering projects for the defence sector is highly desired

• Familiarity with the Singapore Government procurement and governance processes will be an added advantage

• Candidates with Project Management Professional (PMP) certification is a plus

• Ability to travel overseas if required

• Working location is in Ang Mo Kio

• Singaporeans only

Please submit resumes to john@oaktree.com.sg with the following

details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

Our esteemed client in the Construction industry is seeking an Assistant Project Manager/ Project Manager to join their dynamic team:

• Employment Type: Permanent
• Position: Assistant Project Manager/ Project Manager
• Location: Central
• Working Hours: 5.5 days, Office Hours
• Salary Package: Up to $12,000 + Bonus

Job Responsibilities:

• To support the planning, scheduling, and coordinating project activities to meet timeline, cost, and quality objectives
• Monitor project progress, identify risks or issues, and implement corrective actions as needed
• Verify construction plans, drawings, and specifications to ensure accuracy and identify any potential errors, defects, or variations
• Liaise with subcontractors, consultants, architects, and relevant authorities, providing guidance and technical support to the project team
• Support personnel management, including coaching and monitoring team productivity
• Drive continuous improvement initiatives to enhance project efficiency and performance
• Organize and lead regular coordination meetings, track deliverables, and maintain project documentation

Job Requirements:

• At least Degree in Civil Engineering or related discipline.
• Minimum 7 years of construction experience, ideally with a main contractor
• Strong project management skills, including planning, scheduling, and milestone tracking
• Familiarity with construction quality, cost, and safety standards
• Comfortable working across multiple sites if required.
• Proficient in MS Office & Project Management software.

Ready to apply? Here’s how:

• Click the APPLY button, or
• Email your resume (in MS Word or PDF format) to adelin@intuitrecruitment.com. Include the job title in your email subject line for prompt processing.

Only shortlisted candidates will be notified.

By submitting your application, you consent to the collection and use of your personal data under Personal Data Protection Act (PDPA).

Adelin Chong | EA Personnel Reg No.: R1875641

Intuit Recruitment Pte Ltd | EA License No.: 25C2793

Job Summary
Overall responsible of the project administrative support and attend all clerical and administrative functions for the entire project team.

Key Responsibilities and Activities

• Performing as General Admin and Clerical Works to support daily operational process.
• Maintain, procure and monitor the project site office supplies such as stationaries, pantries and office cleaning materials.
• Collaborate with suppliers for placing order or purchasing.
• Accepting and tasking by arranging items / stocks to it designated storage room.
• Prepare and process the external training nomination for staff.
• Sourcing, procure and maintain project filing and documentation.
• Providing administrative assistance to Health, Safety, & Environmental Team by creating security passes to Client, Visitor, and Subcontractor.
• Assist Health, Safety, & Environmental Team on issuing SIC forms to Client, Visitor, and subcontractor for security pass making.
• Input personnel detail into Client Biometric Security System and maintain update regularly.
• Assist Health, Safety, & Environmental Team to establish Incentives / Disincentive verifying documents (hardcopy) and Power Point slide and ensure documentation submitted timely.
• Assist Health, Safety, & Environmental Team by preparing Project Monthly Safety Incentive Program Slide for Presentation and Document Review.
• Assist Health, Safety, & Environmental Team by recording down Minutes of Meeting for all safety related meeting, and update for submission into Online Project Management System (NEWFORMA).
• Supporting the Health, Safety, & Environmental Team in any activities to be carried out.
• Responsible and keep track of Personnel Protective Equipment issuing to project staff and workers.
• Daily submission of documentation such as RFA / RFI into online Project Management system (NEWFORMA)
• Submission of Inspection Report to Client through Project Management System (NEWFORMA).
• Monthly submission of staffs’ attendance from Biometric System to Project Manager and Human Resource Department.
• Other ad-hoc task assigned by supervisor
  

Requirements

• At least Bachelor/Diploma in administrative or business related
• At least 2 years' working experience in administrative duties, experience in construction project site is essential.
• Proficient in computer and MS Office application.
• Good interactive skills.
• Good command of English.
• 5.5 days at IWMF – EPC2 Project Site
• Knowledgeable in Microsoft Office (Excel, Word and Power Point)
• Computer Literate
• Will be required to work full time on project site in Tuas Nexus Drive.

Job Overview:

The Assistant Project Engineer will report directly to the Project Manager and manage ACMV (Air-Conditioning and Mechanical Ventilation) works within the built environment. The role involves ensuring that all project activities comply with engineering and contractual requirements. This position requires collaboration with the design department to meet engineering and safety standards, while overseeing contracts, costs, schedules, and overall project completion.

Key Responsibilities:

• Assist in managing the overall project from concept to completion, including support in planning, scheduling, budgeting, and coordinating with stakeholders, while following the Project Quality Plan, Safety Management Plan, and Building Execution Plan.
• Support the development and maintenance of the BIM model, ensuring it is accurate and up-to-date.
• Assist in the preparation and management of project documentation, including drawings, specifications, and reports.
• Collaborate with the client to help meet their requirements under the guidance of the Project Engineer
• Assist in verifying changes to project scope, schedule, or budget, ensuring compliance.
• Help in resolving technical or contractual issues that arise during the project, with the support of the senior team.
• Provide assistance in managing the construction process to ensure it progresses on time, within budget, and meets quality standards.
• Support monitoring the performance of contractors, ensuring they meet their obligations.
• Coordinate with various consultants and contractors, under the guidance of the Project Engineer.
• Assist in the handover process of the project to the client.
• Comply with all relevant Singapore regulations and standards under the supervision of senior project staff.
• Promote safety management activities and assist in compliance inspections.
• Assist in obtaining necessary permits and approvals.
• Support sustainability efforts and ensure the project adheres to environmental standards.
• Help minimize disruption to the public during construction by coordinating with authorities.

Requirements:

• Diploma or Degree in Mechanical Engineering, Building Services, Project Management, or a related field. ACMV project experience is preferred.
• Bizsafe Level 2 safety certification or higher preferred.
• A minimum of 1 year of experience in a related field is preferred, though fresh graduates are welcome to apply.
• Strong independence and leadership skills in a team environment.
• Knowledge of BIM are advantageous.

Advantages & Benefits:

• 5-day work week.
• Training provided for skillset conversion to BIM management, with fast progression upon BIM accreditation.
• Career development focused on progression and growth.
• AWS included.
• Annual Incentive Trip.
• Sponsorships for further learning/education.
• Flexible working hours and work-from-home options.