Total 15 administrative clerical job vacancies in Human Resources category in Singapore

Requirements:

• Bachelor’s Degree in Human Resource Management, Business Administration, or an equivalent qualification. Candidates with a minimum of 2 years’ relevant experience in a similar capacity are preferred; however, fresh graduates are encouraged to apply as training will be provided.
• Up-to-date knowledge of Malaysian labour laws and the Industrial Relations Act, with the ability to apply them effectively in day-to-day HR operations.
• Hands-on experience or strong interest in handling a full spectrum of HR functions, including recruitment, attendance and leave management, disciplinary matters, and labour and industrial relations cases.
• Proficient in English, with good written and verbal communication skills. Proficiency in Mandarin and Bahasa Melayu will be an added advantage.
• Strong interpersonal and communication skills, with the ability to interact effectively with employees at all levels.
• Detail-oriented, meticulous, and able to maintain a high level of integrity and confidentiality in handling sensitive information.
• Mature, self-motivated, and able to work independently as well as collaboratively in a team environment.
• Excellent time management and organizational skills, with the ability to prioritise tasks and meet tight deadlines in a fast-paced environment.
• Proficient in Microsoft Office applications and familiar with HR systems or other relevant software.

Job Responsibilities:

• Manage the full spectrum of Human Resource administrative functions, ensuring smooth and efficient daily operations.
• Handle job advertisement, screening, and interview coordination.
• Administer employee attendance, leave management, and maintain accurate and up-to-date HR records and databases.
• Handle employee relations matters, including addressing grievances, disciplinary actions, and supporting industrial relations cases in compliance with Malaysian labour laws.
• Support office administrative functions, including documentation, filing, and coordination of internal activities.
• Maintain strict confidentiality of employee information and company records at all times.
• Perform ad-hoc HR and administrative duties as assigned by management from time to time.

Perks & Benefits

• Supportive, collaborative, and positive work environment.
• Stable organization with long-term career growth opportunities.

Position Overview:

We are seeking a highly organized and independent Part-Time Administrative Assistant to join our team. This role is ideal for a proactive individual who thrives in a dynamic environment and is comfortable traveling to clients’ locations as well as working from the office. The position offers flexible hours and will be compensated on an hourly basis.

Key Responsibilities:

Oversee and manage day-to-day administrative operations, ensuring smooth workflow and efficiency.

Act as the primary point of contact for clients, handling inquiries, scheduling meetings, and maintaining strong client relationships.

Travel to clients’ locations as needed to deliver documents, collect information, or provide on-site administrative support.

Organize and maintain physical and digital filing systems, ensuring accuracy and confidentiality of records.

Assist in preparing reports, presentations, and other documentation for internal and client use.

Coordinate with internal teams to support project deadlines and deliverables.

Manage office supplies, equipment, and vendor relationships to ensure operational readiness.

Processing clients monthly payroll

Handle ad-hoc administrative tasks and projects as assigned.

Qualifications:

Minimum of 3+ years of experience in administrative management, preferably within a professional services or accounting firm.

Proven ability to work independently and manage multiple tasks with minimal supervision.

Strong organizational and time management skills, with attention to detail.

Excellent communication and interpersonal skills, with a client-focused approach.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with accounting software is a plus.

Will require candidate to own a fully functional laptop, with PDF reader/editor installed.

Required Skills:

Ability to work independently and take initiative in a fast-paced environment.

Strong problem-solving skills and adaptability to changing priorities.

Professional demeanor and ability to maintain confidentiality.

Comfortable with traveling within Singapore for work-related tasks.

Join Our Team – HR & Admin Executive

We are looking for a proactive and organized HR & Admin Executive to support the daily HR and administrative operations of our company. If you enjoy managing people-related matters, coordinating office operations independently, and contributing to a positive workplace environment, we would love to hear from you.

Key Responsibilities

Human Resources Functions

• Oversee end-to-end HR operations, including recruitment, onboarding, and employee lifecycle management

• Administer Compensation & Benefits, payroll processing, and ensure accuracy and timely submission

• Handle statutory submissions such as IR21 and IR8A in compliance with local regulations

• Manage employee performance processes, including probation tracking, confirmation, appraisal, and promotion

• Support training and development initiatives and coordinate employee engagement programs

• Maintain positive employee relations, address HR-related queries, and handle disciplinary matters including preparation of warning letters

• Process applications and renewals for work passes, permits, and other employment-related documentation

Administrative Functions

• Perform general office administration, including document control, filing, and record management

• Coordinate travel arrangements, including air tickets, accommodation, and transportation

• Organize and manage company events and team-building activities

• Handle petty cash administration and related claims

• Manage renewal of company licenses and support compliance activities such as ISO audits

• Provide day-to-day administrative support to ensure efficient office operations

General Duties

• Support management with ad-hoc HR and administrative tasks as required

• Ensure compliance with company policies, procedures, and regulatory requirements

Requirements

• Minimum Diploma or Degree in Human Resources, Business Administration, or related field

• Minimum 3 years of relevant HR & Administration experience

• Cheerful, responsible, meticulous, proactive, and able to take initiative in work

• Fast learner with the ability to work systematically and complete tasks efficiently

• Fluent in English and Chinese; proficiency in Malay will be an advantage. We are seeking candidates proficient in Chinese/Malay to effectively communicate with Chinese/Malay-speaking clients.

• Knowledge of Sage Payroll System and Whyze HR System will be an advantage

• Able to commence work immediately or within short notice preferred

Working Hours

• Monday to Friday: 8:00 AM – 5:00 PM

• Alternate Saturday: 8:00 AM – 12:00 PM

• Free transportation provided from Jurong East MRT

Interested applicants are welcome to apply now. We regret that only shortlisted candidates will be notified.

We are looking for a reliable and detail-oriented Administrative Assistant to support our daily office operations. This role is ideal for someone who is organised, proactive, and able to manage multiple tasks efficiently while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

General Administration

• Perform clerical duties such as filing, scanning, photocopying, and document management
• Maintain accurate records and proper documentation
• Manage office supplies and coordinate procurement when required
• Ensure administrative systems are well-organised and up to date
• Other ad hoc duties may be assigned from time to time, as reasonably required for the role.

Coordination & Support

• Assist in scheduling meetings, appointments, and company events
• Coordinate internal communications and follow-ups
• Liaise with vendors, service providers, and external parties
• Provide administrative support across departments

Data Entry & Reporting

• Input and update data accurately in internal systems or spreadsheets
• Prepare basic reports, summaries, and documentation
• Maintain databases such as employee records and supplier lists

HR & Leave Administration Support

• Assist with processing leave applications and maintaining leave records
• Update attendance and leave tracking systems
• Support onboarding documentation and employee record filing

Finance & Procurement Support

• Assist with invoice tracking, purchase orders, and expense records
• Coordinate with the finance team for documentation and approvals
• Maintain proper filing of financial and procurement documents

Compliance & Confidentiality

• Ensure all records are handled in accordance with company policies
• Maintain strict confidentiality of sensitive information
• Support compliance with internal procedures and regulatory requirements

What We’re Looking For

• Strong organisational skills and attention to detail
• Good communication and coordination abilities
• Ability to multitask and prioritise effectively
• Professional attitude with a high level of integrity
• Basic proficiency in Microsoft Office

Workplace Expectations

• Maintain professionalism and proper office etiquette at all times
• Adhere to company policies, including attendance and punctuality
• Smoking is only allowed during approved breaks
• Vaping is strictly prohibited in accordance with Singapore law
• Responsible use of company resources and systems

Why Join Us

• Supportive and collaborative work environment
• Opportunity to gain exposure across multiple business functions
• Career growth and development opportunities

Join Our Team – HR & Admin Executive

We are looking for a proactive and organized HR & Admin Executive to support the daily HR and administrative operations of our company. If you enjoy managing people-related matters, coordinating office operations independently, and contributing to a positive workplace environment, we would love to hear from you.

Key Responsibilities

Human Resources Functions

• Oversee end-to-end HR operations, including recruitment, onboarding, and employee lifecycle management

• Administer Compensation & Benefits, payroll processing, and ensure accuracy and timely submission

• Handle statutory submissions such as IR21 and IR8A in compliance with local regulations

• Manage employee performance processes, including probation tracking, confirmation, appraisal, and promotion

• Support training and development initiatives and coordinate employee engagement programs

• Maintain positive employee relations, address HR-related queries, and handle disciplinary matters including preparation of warning letters

• Process applications and renewals for work passes, permits, and other employment-related documentation

Administrative Functions

• Perform general office administration, including document control, filing, and record management

• Coordinate travel arrangements, including air tickets, accommodation, and transportation

• Organize and manage company events and team-building activities

• Handle petty cash administration and related claims

• Manage renewal of company licenses and support compliance activities such as ISO audits

• Provide day-to-day administrative support to ensure efficient office operations

General Duties

• Support management with ad-hoc HR and administrative tasks as required

• Ensure compliance with company policies, procedures, and regulatory requirements

Requirements

• Minimum Diploma or Degree in Human Resources, Business Administration, or related field

• Minimum 3 years of relevant HR & Administration experience

• Cheerful, responsible, meticulous, proactive, and able to take initiative in work

• Fast learner with the ability to work systematically and complete tasks efficiently

• Fluent in English and Chinese; proficiency in Malay will be an advantage

• Knowledge of Sage Payroll System and Whyze HR System will be an advantage

• Able to commence work immediately or within short notice preferred

Working Hours

• Monday to Friday: 8:00 AM – 5:00 PM

• Alternate Saturday: 8:00 AM – 12:00 PM

• Free transportation provided from Jurong East MRT

Interested applicants are welcome to apply now. We regret that only shortlisted candidates will be notified.

Job Summary:

We are seeking a highly organized and detail-oriented HR Administrative Assistant to join our team. The HR Administrative Assistant will provide administrative support to the HR department and assist with day-to-day operations. The ideal candidate will have excellent organizational and communication skills, be able to prioritize multiple tasks, and be comfortable working with confidential information.

Key Responsibilities:

- Assist with the recruitment process, including scheduling interviews, communicating with candidates, and processing new hire paperwork

- Maintain accurate employee records and ensure all documentation is up to date

- Assist with onboarding and offboarding processes, including conducting new hire orientation and exit interviews

- Respond to employee inquiries and provide support as needed

- Assist with the administration of employee benefits, including enrolment and changes

- Assist with HR projects and initiatives, such as performance management and employee engagement programs

- Process HR-related paperwork, such as new hire forms, employment agreements, and separation documents

- Maintain HR-related files and documentation, ensuring confidentiality and compliance with all applicable laws and regulations

- Perform general administrative duties, such as scheduling meetings, managing calendars

Qualifications:

- Diploma in Human Resources or related field preferred

- 1-2 years of experience in an administrative support role, preferably in HR

- Strong organizational and time-management skills

- Strong interpersonal skills and the ability to work effectively in a team environment.

- Familiarity with HRIS systems and proficiency in Microsoft Office

- Attention to detail and the ability to maintain confidentiality and discretion with sensitive information

- Knowledge of HR laws and regulations are a plus

- Proactive and self-motivated with a willingness to learn and take on new challenges.

We offer a comprehensive benefits package, transportation from JE / Woodlands / Seletar Aerospace and opportunities for professional development and growth. If you are a motivated and organized individual with a passion for HR administration, we encourage you to apply for this exciting opportunity.

About the Role

We are looking for an organised and reliable HR & Administrative Executive to support the day-to-day HR and office administration functions of our company.

This role focuses on core HR coordination and administrative support, and is suitable for someone interacting with staff, and keeping operations running smoothly.

What You’ll Do

HR Operations

• Support recruitment activities (job postings, interview coordination, onboarding arrangements)
• Maintain employee records and HR documentation
• Assist with leave, attendance, and basic payroll coordination
• Handle staff queries on HR-related matters

Work Pass & Compliance Support

• Assist with work pass applications, renewals, and cancellations
• Ensure proper filing and documentation for HR and regulatory requirements

Administrative Support

• Support general office administration and coordination
• Manage insurance renewals and basic documentation tracking
• Assist with internal communications and staff notices

What We’re Looking For

• Diploma or Degree in HR, Business, or related field
• 2–3 years of relevant HR/admin experience preferred
• Familiarity with work pass processes is an advantage
• Organised, detail-oriented, and able to handle multiple tasks
• Comfortable communicating with staff at all levels

Roles & Responsibilities

The HR / Admin Executive is responsible for full HR administration, regulatory compliance, and operational support in a licensed security company.

Core Responsibilities:

• Handle end-to-end Human Resource and administrative functions for security operations

• Answer and manage all incoming office calls, including staff, clients, sites, and regulatory bodies

• Act as first point of contact for security officers regarding attendance, deployment, leave, and HR matters

• Manage recruitment, onboarding, deployment, and exit processes for security personnel

• Prepare employment contracts, confirmation letters, disciplinary letters, and HR documentation

• Maintain accurate employee records, licensing status, and personnel files

Security Industry & Compliance Responsibilities:

• Ensure compliance with PRD and MOM requirements

• Track and monitor security officer licences, training validity, and renewal deadlines

• Support PRD inspections, audits, and document submissions

• Liaise with PRD, MOM, training providers, and relevant authorities when required

• Assist with Work Permit applications, renewals, cancellations, and MOM reporting

Operational & Payroll Support:

• Coordinate with Operations team on manpower deployment and scheduling

• Collect and verify attendance, overtime, and relief deployment records

• Prepare payroll inputs and ensure accurate submission to payroll processor

• Handle leave tracking, medical certificates, and absenteeism reporting

Administrative Duties:

• Maintain office records, filing systems, and HR trackers

• Draft emails, internal memos, and official correspondence

• Support management with HR reports and compliance documentation

Requirements:

• Diploma or Degree in Human Resource Management, Business Administration, or related field

• Experience in security, manpower, or operations-based industries is strongly preferred

• Familiar with PRD and MOM regulations or willing to learn quickly

• Able to handle high call volume and operational issues professionally

• Organized, firm, and able to manage confidential information

• Comfortable working in a fast-paced, compliance-driven environment

Job Description

• Provide administrative support across HR functions, including onboarding, offboarding, and employee leave records management
• Handle expatriates accommodation administration, including scheduling rental payment, lease coordination, and related documentation
• Prepare and issue employment-related letters(e.g. contracts, confirmation letters, visa support letters)
• Work closely with outsourcing agent, monitoring and administering the process of work passes applications.
• Fixed assets administration, including tracking, inventory control, and maintaining proper documentation and depreciation
• Manage Office monthly rental payments and allocation of costs.
• Assist in calculating employee overtime hours for payroll and compliance purposes
• Submission of government claims (Eg. Childcare leave, Extended Child Care Leave, Maternity Leave, Paternity Leave and etc) and reimbursement of Medisave account for employees.
• Liaise with internal departments and external vendors on HR and administrative matters
• Support general office administration duties as and when required

Job Requirements

• Minimum Diploma in any related discipline
• At least 3 years of relevant working experience in HR or administrative functions
• Experience in expatriate accommodation Management
• Basic knowledge of accounting procedures
• Proficient in Microsoft Office applications(Excel, Word, Outlook)
• Strong organizational skills with attention to details
• Good communication and interpersonal skills
• Able to handle confidential information with discretion
• A team player with the ability to work independently in a fast-paced environment

Responsibilities:

• Responsible for handling the human resource and administrative work tasks in the Administrative, Human Resource Department.

Requirements:

• Diploma in human resource related discipline.
• Knowledge of Microsoft Office (Word, Excel and Powerpoint).
• Self-motivated, resourceful, action-focused and result-oriented team player.
• Fresh graduates are welcome to apply.
• Able to start work within short notice.

We are looking for a responsible HR Executive to support our construction project in Singapore.

Responsibilities:

• Handle employee onboarding and offboarding processes, including documentation and system updates
• Maintain and update employee records, including both physical and digital files (e.g. employment contracts, leave records)
• Manage payroll and attendance records, including collection and verification of working days and employee bank details
• Process work passes (WP/SP/EP) applications, renewals and cancellations in compliance with MOM regulations
• Liaise with MOM and relevant authorities on HR-related matters
• Update internal HR databases with new hire information
• Coordinate recruitment activities, including posting job advertisements, screening resumes and scheduling interviews
• Prepare HR-related reports (e.g. headcount, hires by department)
• Support daily HR and administrative operations
• Respond to employee enquiries regarding HR policies, benefits and leave entitlements

Requirements:

• Minimum 2 years of HR experience in Singapore
• Familiar with MOM regulations and work pass processes
• Hands-on experience in payroll processing
• Experience in construction industry will be an advantage
• Proficient in Microsoft Excel
• Good communication skills in English

Job Vacancy: HR Administrator

Industry: Construction / Semiconductor

Work Location: Paya Lebar

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Salary

SGD 3,800 – SGD 5,000

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Working Hours

Monday to Friday, 8:00am – 5:00pm

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Monthly Rest Days

8 days

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About the Company

A semiconductor company in Singapore operating within the construction sector, supporting advanced industrial and engineering projects.

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Key Responsibilities

Handle HR-related duties and employee management matters

Develop and implement HR policies and compensation structures

Coordinate and liaise with headquarters on HR matters

Maintain proper documentation and HR records

Support general office administration

Ensure workplace organization and cleanliness

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Job Requirements

Relevant experience in HR or administrative roles

Experience in construction industry is an advantage

Strong organizational and coordination skills

Able to manage multiple tasks and work independently

Detail-oriented with good problem-solving ability

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Benefits

As per MOM regulations

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Interview Method

Video interview or On-site interview

Key Responsibilities

Administrative Operations

1. Manage daily office admin work, including office supplies procurement, inventory and distribution, office environment maintenance, and utility & facility management.

2. Coordinate office logistics, such as meeting arrangement, corporate event organization, and visitor reception, ensuring seamless on-site and off-site coordination.

3. Handle office document filing, data sorting and archiving, and maintain standardized admin management systems.

4. Optimize admin workflows with new tools and methods (e.g., AI tools for data statistics, document processing) to improve work efficiency.

Human Resources (Basic)

1. Assist in end-to-end recruitment coordination: screen resumes, arrange interviews, follow up interview results, and complete onboarding document preparation for new hires.

2. Manage employee relations daily: answer employees’ basic inquiries on HR policies, organize employee onboarding and offboarding procedures, and maintain positive employee communication.

3. Assist in sorting HR data (e.g., employee attendance, personnel information), and use tools to streamline data collection and analysis.

4. Support the implementation of corporate employee activities and HR initiatives to enhance team cohesion.

Job Requirements

1. Bachelor’s degree or above, major in Human Resources Management, Business Administration, or related fields is preferred; with 1-3 years of HR & admin relevant work experience is a plus.

2. Excellent communication and coordination skills: agile in thinking, able to communicate effectively with internal teams at all levels and external vendors, and solve daily problems efficiently.

3. Open-minded and learning-oriented: eager to learn new knowledge and skills, proactive in exploring and applying AI tools and other new office tools to optimize work.

4. Strong sense of responsibility, careful and meticulous in work, with good time management and multi-tasking abilities.

5. Proficiency in MS Office (Word, Excel, PowerPoint); experience in using AI tools is highly preferred.

6. Good teamwork spirit, positive work attitude, and able to adapt to the fast-paced work environment with flexibility.

Role Overview

We are looking for a hands-on and independent HR & Admin Executive to support the full spectrum of HR functions and office operations.

This role is ideal for someone who enjoys building processes from the ground up in a fast-growing environment and is comfortable working closely with senior management.

Key Responsibilities

1. Talent Acquisition & Recruitment

• Manage end-to-end recruitment processes including job postings, sourcing, screening, interviews, and offer management
• Build and maintain a proactive talent pipeline across functions (technology, sales, operations, healthcare)
• Partner closely with hiring managers to define role requirements and ensure timely hiring
• Strengthen employer branding through LinkedIn and job platforms

2. HR Operations & Employee Lifecycle

• Manage full employee lifecycle: onboarding, probation, confirmation, transfers, and offboarding
• Prepare and maintain HR documentation (employment contracts, offer letters, confirmation letters, etc.)
• Maintain accurate employee records in compliance with PDPA requirements
• Administer leave, attendance, and overtime in accordance with MOM regulations

3. Payroll, Compliance & Work Pass

• Process monthly payroll including CPF, claims, and statutory deductions
• Ensure compliance with Singapore Employment Act and MOM regulations
• Handle work pass applications, renewals, and cancellations (EP, S Pass, etc.)
• Monitor regulatory updates and support management on HR compliance matters

4. People & Culture

• Support performance review cycles and employee engagement initiatives
• Assist in developing HR policies, SOPs, and employee handbook
• Act as a key HR contact point to ensure a positive employee experience

5. Office Administration

• Oversee office operations, procurement, and vendor coordination
• Manage meeting arrangements and general office logistics
• Maintain proper documentation and filing systems
• Provide administrative support to senior management when required

Requirements

• 2–4 years of relevant HR & Admin experience
• Experience in payroll, CPF, and work pass management preferred
• Familiar with Singapore employment regulations (MOM, Employment Act)
• Able to work independently in a fast-paced environment
• Strong organisational and communication skills

Why Join Us

• Opportunity to build HR processes from ground up
• Exposure to a fast-growing healthcare-tech environment
• Close interaction with senior management and business decisions

Application

Interested candidates may apply or send your resume to:

Senior HR and Administrative Executive

Responsible for end-to-end HR operations and office administration. This role ensures compliance with local regulations, supports business objectives through effective HR practices, and maintains efficient administrative functions.

Key Responsibilities

Human Resources

• Manage full employee lifecycle: recruitment, onboarding, confirmation, performance management, and offboarding
• Maintain and update HR policies, SOPs, and employee handbook
• Handle leave management, employee records, and benefits administration
• Support employee relations, disciplinary matters, and grievance handling
• Coordinate training and development initiatives
• Ensure compliance with MOM and statutory requirements
• Coordinate training and development programs, welfare events
• Handle work pass applications, renewals, and cancellations
• Prepare HR reports
• Support company events, meetings,and logistics coordination

Administration

• Oversee daily office operations to ensure a smooth and efficient workplace
• Manage office facilities, equipment, supplies, and vendor relationships
• Coordinate office maintenance, IT support, and service contracts
• Support management with administrative tasks, scheduling, and documentation
• Maintain proper documentation and filing systems

Requirements

• Diploma/Degree in Human Resource Management, Business Administration, or related field
• Minimum 5 years of relevant HR and administrative experience
• Strong knowledge of Singapore employment laws and HR practices
• Experience handling payroll and work pass processes
• Proficient in HR systems and Microsoft Office
• Strong organizational, communication, and problem-solving skills
• Ability to work independently and manage multiple priorities