Total 48 Others workforce administration job vacancies in F&B / Tourism / Hospitality category in Singapore

Client Relations & Administration Executive

Responsible for managing client support and after-sales services, coordinating documentation, and providing administrative support to ensure smooth daily operations. The role focuses on maintaining good client relationships, resolving operational issues, and handling administration.

Key Responsibilities

• After-Sales / Client Relations
• Act as the main point of contact for existing clients.
• Handle client enquiries, feedback, and service-related issues.
• Follow up on client requests and ensure timely resolution.
• Coordinate with operations and site teams to meet client requirements.
• Maintain strong relationships with clients and ensure customer satisfaction.
• Prepare and submit updates, reports, and required documentation to clients.
• Support contract renewals and service coordination.
• Manage filing and document control.
• Maintain accurate records and reports.
• Coordinate with government agencies, clients, suppliers, and workers when required.
• Provide general administrative support to management.

Requirements

• Degree or equivalent qualification preferred.
• Experience in administration, construction, or related industries is an advantage.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Ability to manage multiple tasks and work independently
• Strong organizational and problem-solving skills.
• Fluent in spoken and written Mandarin Chinese and English.
  
  To Apply - Please send your resume to: Raja@valoreeng.com
  

Job Description

IT Infrastructure & Support (Approximately 70%)

• Serve as the first point of contact for IT-related issues, providing support for hardware, software, Microsoft 365, VPN, and end-user devices.
• Maintain office IT infrastructure, including Wi-Fi, network connectivity, routers, switches, and basic security controls.
• Manage IT assets, software licenses, and equipment inventory, including procurement, deployment, maintenance, and replacement.
• Coordinate with external vendors and service providers to ensure timely technical support and equipment maintenance.
• Support the deployment and maintenance of corporate systems and platforms in alignment with headquarters' IT standards and requirements.
  

Office Administration & Operations (Approximately 30%)

• Support the day-to-day operations of the office, including office supplies, pantry management, and workplace maintenance.
• Coordinate with building management, facilities providers, and external vendors to ensure a safe and efficient working environment.
• Manage incoming mail, courier services, andvisitor arrangements, including support for headquarters visitors and business guests.
• Provide administrative and operational support to management and business teams as required.

Requirements

Education & Experience

• Diploma or Degree in Information Technology, Computer Science, Information Systems, or a related discipline.
• 1–3 years of experience in IT support, infrastructure support, office administration, or a related role.
• Fresh graduates with relevant internship experience and a strong willingness to learn are encouraged to apply.
  

Technical Skills

• Familiarity with Windows operating systems, Microsoft 365, VPN, and office collaboration tools.
• Basic understanding of networking concepts, including LAN/WAN, TCP/IP, Wi-Fi, and network troubleshooting.
• Experience with IT asset management and end-user support is preferred.
  

Core Competencies

• Strong sense of ownership, accountability, and problem-solving ability.
• Adaptable and comfortable working in a growing and evolving business environment.
• Positive, hands-on attitude with a willingness to support both IT and administrative functions.
• Strong communication and interpersonal skills
  

Language Requirements

• Proficiency in both English and Mandarin to support communication with headquarters in China and local stakeholders.
  

What We Offer

• Opportunity to be part of a growing international organization.
• Exposure to regional stakeholders and cross-functional projects.
• A collaborative and entrepreneurial working environment.
• Competitive compensation and comprehensive employee benefits.

Position Overview

We are seeking a highly organized and detail-oriented Accounts and Administrative Executive to be the backbone of our daily operations. The ideal candidate will seamlessly bridge communication between the management, headquarters, and the Accounts Department while maintaining operational efficiency.

Key Responsibilities:

• General Administration & Coordination: Manage general office administration, maintain filing systems, and assist in coordinating meetings and gathering supplier quotations.
• Application & Feedback Management: Process applications and respond to customer or stakeholder feedback promptly and professionally.
• Accounting Support: Assist in the preparation of accounting information and records (comprehensive training will be provided for this scope).
• Cross-Departmental Liaison: Act as a key point of contact between the local office, Headquarters (HQ), and the Accounts Department.
• Ad-Hoc Duties: Take on additional tasks and projects assigned by the line manager and senior management.

Essential Requirements:

• Language Proficiency: Strong verbal and written communication skills in both English and Chinese to effectively liaise with Mandarin-speaking stakeholders, HQ personnel, and clients.
• Computer Literacy: Strong working knowledge of Microsoft Office (Word, Excel, and PowerPoint).
• Technical Skills: Proficiency in using Google Forms for surveys, data collection, and application processing.

The Salvation Army has been touching lives in Singapore since 1935 and we remain committed in serving the underprivileged in the community without discrimination. To us, every life is precious and we actively help those in need regardless of age, race or religion.

Throughout the years, we have established a comprehensive network of social services to meet a wide range of needs in our community. Our diverse programmes reach out to children who need care and protection, families in material need, ailing aged requiring quality nursing care and other needy segments in our society.

Our spiritual ministry also reaches out to the people in the community to provide counsel to those in need. We are there to help guide those in need towards finding their identity and purpose in life.

Job Description

We are seeking an experienced and strategic leader to join our team as Assistant Executive Director to oversee day-to-day operations and supporting the achievement of the organisation's strategic objectives.

Key Responsibilities

Leadership & Strategy

• Support the Executive Director in implementing organisational strategies and achieving operational goals.
• Lead operational planning, process improvement, business continuity, and talent development initiatives.
• Collaborate with internal and external stakeholders to enhance service delivery and organisational effectiveness.

 Operations & Administration

• Oversee daily operations and ensure compliance with regulatory, legislative, and funding requirements.
• Develop, review, and implement operational policies and procedures.
• Provide leadership and supervision for Administration, Finance, Human Resources, IT, Operations, and Community Relations functions.

 Finance & Governance

• Support budgeting, financial planning, and management reporting processes.
• Analyse operational and financial performance, identify risks and opportunities, and recommend improvements.
• Monitor audit findings and ensure timely resolution of compliance matters.

 Stakeholder & Community Engagement

• Support fundraising initiatives and maintain positive relationships with donors and funding agencies.
• Oversees feedback, complaints, and service recovery processes.
• Foster strong partnerships with community stakeholders and external agencies.

Qualification

• Recognised Degree/Master in relevant field
• At least 8 years of leadership experience, preferably in healthcare, community care, social services, or non-profit organisation.
• Strong knowledge of operations management, regulatory compliance, governance, and financial management.
• Proven ability to lead multidisciplinary teams and drive organisational improvement.
• Excellent communication, stakeholder engagement, and problem-solving skills.

Other Information

Working Hours

Under normal circumstances the hours of duty will be as follows:

8.00am to 5.15pm (Monday - Friday, 45 minutes lunch break inclusive)

or

8.30am to 5.45pm (Monday - Friday, 45 minutes lunch break inclusive)

Working Location

The Salvation Army - Peacehaven Nursing Home

9 Upper Changi Road North Singapore 507706

By submitting this job application, I affirm that I have given to The Salvation Army true and complete information on this application. No requested information has been concealed.

I agree that The Salvation Army (TSA) may collect, use and disclose your personal data, as provided in this application form, or (if applicable) obtained by TSA as a result of your employment, for the following purposes in accordance with the Personal Data Protection Act 2012 and our data protection policy (available at our website at https://www.salvationarmy.org.sg/data-protection-policy/ ):

1. a) the processing of this employment application;
2. b) the administration of the employment with TSA; and
3. c) sharing of personal information to third party, including but not limited to government agencies, hospitals, vendor(s)/supplier (s), working in collaboration with TSA to support the employment.

If you are providing third party's personal data, you hereby declare that you have obtained consent from the named individual(s), for the collection, use and disclosure of his/her personal data by you to TSA, TSA business partners and other third-party service providers. I authorised the organisation to contact references provided for employment reference checks.

Please visit our website at https://www.salvationarmy.org.sg/data-protection-policy/ for further details on our data protection policy, including how you may access and correct your personal data or withdraw consent to the collection, use or disclosure of your personal data.

If any information I have provided is untrue, or if I have concealed material information, I understand that this will constitute cause for denial of employment or immediate dismissal.
Please note that your application will be sent to and reviewed by the direct employer -The Salvation Army Singapore

Job Highlights

• Located at Kent Ridge
• 5 Days Work Week
• AWS, VB, Yearly Increment
• Up to $4,000

Overview

Job Summary

Join a dynamic healthcare environment and play a key role in supporting operating theatre operations through billing administration, procurement coordination, inventory management, and operational support.

Responsibilities

Billing & Charging Administration

• Verify daily surgical charges to ensure accuracy and timely interfacing with billing systems.
• Follow up with vendors, nursing staff, clinicians, and relevant stakeholders on charging matters.
• Liaise with patients and internal departments on billing-related enquiries.
• Maintain and update charge forms and charge codes within corporate systems.

Procurement & Inventory Management

• Support the procurement of operational and capital expenditure items, including medical supplies, equipment, and services.
• Coordinate the end-to-end procurement process, including obtaining quotations, raising purchase requests, arranging deliveries, and processing invoices and delivery orders.
• Work closely with internal departments and vendors on inventory management activities.
• Monitor inventory consumption, contract balances, and procurement requirements.
• Track utilisation of operational and capital expenditure budgets within the assigned area.
• Manage and maintain office supplies inventory.

Operations & Administrative Support

• Assist with staff roster administration and preparation of operating theatre schedules.
• Support the handling and follow-up of patient feedback when required.
• Manage staff locker assignments and administration.
• Compile operational statistics and reports to support process improvement initiatives.
• Conduct regular inventory checks of supplies and consumables.
• Provide general administrative support and perform other duties as assigned.

Requirements

• Diploma qualification from a recognised institution.
• Minimum 2 years of administrative, operations support, or clerical experience.
• Experience in healthcare, hospital, or clinical environments will be advantageous.
• Proficient in Microsoft Office applications.
• Strong interpersonal and communication skills.
• Ability to work independently and manage multiple tasks effectively.
• Detail-oriented with strong organisational and problem-solving skills.
• Proactive, adaptable, and able to thrive in a fast-paced environment.
• Service-oriented with a strong commitment to customer and stakeholder support.
• Demonstrates accountability, sound judgement, and a positive attitude.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON or email the updated resume to miya@mci.com.sg

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

https://www.mci.com.sg/wp-content/uploads/2025/09/MCI-Job-Applicant-Data-Protection-Notice.pdf

Kuan Mei Yang

Registration Number: R24124509

EA License No: 06C2859 (MCICareer Services Pte Ltd)

☑ Good Bonuses

☑ Near MRT

☑ Family Friendly Environment

Job Description:

• Manage user access lifecycle including provisioning, modification, and de-provisioning across systems.
• Handle IAM service requests and incidents, working with IT and business teams to resolve access issues.
• Support access reviews and certification campaigns to ensure compliance with security policies.
• Maintain IAM documentation and audit reports aligned with standards such as ISO/IEC 27001 and guidelines from the Monetary Authority of Singapore.

Requirements:

• Degree in IT, Computer Science, or related field with 3–5 years of IAM or IT operations experience.
• Experience with IAM technologies, such as Microsoft Active Directory and Microsoft Azure Active Directory.
• Knowledge of IAM lifecycle and access control principles.
• Familiarity with ITSM tools and scripting, such as ServiceNow, PowerShell, or Python.

Loh Puay Hwee David

EA License | 24C2215

EA Registration Number | R1766892

Join a dynamic healthcare environment where you will play a pivotal role in executive support, project coordination, and operational excellence. If you thrive in a fast-paced setting, enjoy managing multiple priorities, and have a keen eye for detail, this could be the perfect opportunity for you.

Key Responsibilities

• Provide comprehensive administrative and coordination support to senior stakeholders, ensuring smooth day-to-day operations.
• Manage schedules, appointments, meetings, and events while maintaining efficient calendar planning.
• Coordinate internal and external meetings, including in-person, virtual, and conference call arrangements.
• Prepare reports, presentations, correspondence, and important documentation with accuracy and professionalism.
• Maintain organized filing systems and handle confidential information with discretion.
• Support travel arrangements, expense claims, record management, and administrative tracking activities.
• Act as a key liaison between internal teams, healthcare professionals, vendors, and external stakeholders.
• Assist in the planning, execution, and monitoring of healthcare-related projects to ensure timely completion.
• Track project milestones, timelines, deliverables, and resource allocation while supporting project documentation.
• Monitor project progress, identify potential risks, and coordinate with stakeholders to facilitate effective project outcomes.
• Support operational initiatives, process improvements, and cross-functional administrative projects.
• Provide front-facing administrative support and contribute to a positive experience for visitors and stakeholders.
• Assist with other ad-hoc duties and organizational initiatives as assigned.

Requirements

• Diploma or Degree in any discipline.
• Prior experience in administration, executive support, project coordination, or healthcare operations will be advantageous.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Confident communication and stakeholder management skills.
• Proficient in Microsoft Office applications.
• Able to work independently while collaborating effectively within a team environment.
• Comfortable handling confidential information with professionalism and integrity.

Interested applicants, please send your updated resume to:

leonleong@recruitexpress.com.sg
(Attn: Healthcare Administration & Project Executive - Leon)

Thank you.

Leon Leong De Cong
R1551708
Recruit Express Pte Ltd
EA License No. 99C4599

Company Description

FCAP is a Singapore-based global investment firm focused on mid-market buyout and growth equity investments in technology-enabled businesses. The firm is backed by a global institutional investor base, including banks, insurance companies, pension funds, endowments, fund-of-funds, family offices and asset managers across Europe, the Americas, the Middle East and Asia.

Role Description

We are seeking a highly organized and proactive Private Equity Fund Operations & Administration Associate to join our Singapore team. The role will support fund operations, treasury, compliance, corporate administration and selected platform support matters.

The successful candidate will report to the Finance Director and work closely with the broader investment team, gaining broad exposure to private equity fund operations, investor processes and platform management in a lean team environment.

Key Responsibilities

1. Fund Operations and Finance Support

• Assist with fund operations, audit processes and service-provider management
• Support treasury and cash management activities, including payment and processing support
• Assist with capital calls, NAV reporting, capital account statements and other fund admin matters

2. Compliance and Corporate Administration

• Support investor onboarding, KYC, AML/CFT and other compliance processes
• Assist with corporate secretarial, governance and regulatory administration matters
• Coordinate statutory filings and related corporate administration requirements

3. Office, Team and Investor Logistics

• Coordinate internal and external meetings, conferences and other firm-related activities
• Support AGM preparation, investor logistics, reporting calendars and administrative follow-ups
• Maintain records, trackers, document control, filing and general office administration

Requirements

• Bachelor’s degree from a reputable university
• 1 to 5 years of relevant experience in fund administration, fund operations, financial services, private equity, corporate secretarial or professional services
• Strong organizational skills, attention to detail and a high sense of ownership
• Professional and responsive, with the ability to coordinate with senior stakeholders
• Good written and spoken English; Mandarin is an advantage
• Proficient in Microsoft Office, especially Outlook, Word, PowerPoint and Excel
• Prior exposure to fund operations, finance, compliance or corporate administration is advantageous

Job Description

We are seeking a proactive and detail-oriented Operations & Administration Executive to support the company's daily operations. The successful candidate will be responsible for office administration, inventory control, HR and payroll administration, logistics coordination, customs permit declarations, accounts administration, and project coordination.

Key Responsibilities

Administration & Operations

• Perform daily booking and data entry activities.
• Process backlog bookings and maintain accurate operational records.
• Handle general office administration and documentation.
• Manage office supplies and ensure timely replenishment of consumables.
• Review existing operational workflows and develop SOPs to improve efficiency, accountability, inventory control, and workplace organization.
• Ensure proper housekeeping, inventory management, and adherence to operational procedures by all staff.

Inventory & Warehouse Coordination

• Track incoming and outgoing inventory movements.
• Maintain accurate stock records and inventory databases.
• Conduct stock reconciliation and periodic stock counts.
• Prepare inventory and stock balance reports.
• Coordinate local stock collection and delivery arrangements.

Logistics & Customs Coordination

• Arrange incoming freight shipments and customs clearance.
• Liaise with freight forwarders, transport providers, customers, and vendors.
• Prepare and submit import and export permit declarations through TradeNet.
• Ensure compliance with Singapore Customs requirements.

HR & Payroll Administration

• Process monthly payroll accurately and on time.
• Maintain employee attendance, leave, and personnel records.
• Assist with onboarding and offboarding processes.
• Support CPF submissions and HR administrative matters.

Accounts Administration

• Prepare and issue quotations, invoices, delivery orders, and purchase orders.
• Verify supplier invoices and maintain proper documentation.
• Assist with accounts receivable and accounts payable tracking.
• Maintain accurate accounting records and support month-end closing activities.

Project Coordination

• Coordinate IT asset collection, disposal, and recycling projects.
• Schedule collection and transportation activities.
• Maintain project documentation and status reports.

Requirements

• Diploma or equivalent qualification in Business Administration, Accounting, Logistics, or related disciplines.
• Minimum 2 years of relevant working experience.
• Basic understanding of accounting principles and bookkeeping practices.
• Experience with payroll administration and HR support.
• Familiarity with inventory management and logistics coordination.
• Knowledge of Singapore Customs TradeNet permit declarations is an advantage.
• Proficient in Microsoft Office applications, especially Excel.
• Experience using Xero Accounting Software and Info-Tech Payroll/Accounting Systems preferred.
• Strong organizational skills, attention to detail, and ability to multitask.
• Good communication and interpersonal skills.

Preferred Skills

• TradeNet Permit Declaration
• Inventory Management
• Payroll Administration
• Xero Accounting Software
• Info-Tech Payroll System
• Logistics Coordination
• Accounts Administration
• Microsoft Excel

Salary

SGD 3,500 – 5,000 per month (commensurate with experience)

Benefits

• Annual Leave
• Medical Benefits
• Career Development Opportunities
• Supportive Working Environment

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Key Responsibilities:

* Supervise and coordinate daily service operations to ensure efficiency and quality standards are met.

* Monitor operational performance and implement process improvements where necessary.

* Lead, coach, and support operational staff to achieve service and productivity targets.

* Develop work schedules and oversee manpower allocation.

* Ensure compliance with company policies, workplace safety requirements, and service standards.

* Handle operational issues and customer escalations professionally and effectively.

* Prepare operational reports, performance summaries, and management updates.

* Maintain accurate records, documentation, and administrative files.

* Coordinate with vendors, suppliers, and external stakeholders regarding operational requirements.

* Support budgeting, procurement, inventory tracking, and cost-control initiatives.

* Assist management in developing and implementing operational policies and procedures.

* Monitor administrative processes to ensure timely completion and compliance.

Requirements:

* Minimum 7 years of experience in operations, service management, administration, or a related environment.

* At least 2 years of supervisory or team leadership experience.

* Strong administrative, organizational, and multitasking skills.

* Experience preparing reports and managing operational documentation.

* Excellent communication and interpersonal skills.

* Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint.

* Ability to work independently and manage multiple priorities.

Company Overview

The client is located in Singapore, specializing in supporting industry programmes and member services through effective administration and coordination.

Job Summary

Provide administrative support to membership services, industry programmes, and events while managing communications, records, and office functions to ensure smooth operations and member satisfaction.

Responsibilities

• Assist with onboarding new members, processing renewals, and responding to member enquiries to maintain accurate membership records
• Support planning and execution of industry programmes, workshops, and member activities to enhance member engagement
• Coordinate participant registrations, schedule and manage Zoom meetings, and communicate updates to attendees
• Manage incoming phone calls, emails, and walk-in enquiries to provide timely and accurate information
• Assist with mediation and case administration processes to support dispute resolution activities
• Prepare invoices and receipts, and follow up on payments to ensure financial accuracy and timeliness
• Support meetings, events, and logistics arrangements to facilitate smooth operations
• Liaise with members, government agencies, industry partners, and vendors to maintain effective relationships
• Maintain records, databases, and perform general office administration tasks to ensure organized and efficient office management

Preferred competencies and qualifications

• Customer service experience will be an advantage

Other Information

N/A

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

• Administer training programmes, including coordinating with the team to publicise programmes and ensuring training sessions are conducted according to schedule.
• Collaborate with School Heads to draft publicity materials for local commercial attachment opportunities and consolidate expressions of interest.
• Prepare and draft submissions for overseas attachment programmes.
• Monitor and track budget utilisation based on monthly Finance General Ledger (GL) reports, ensuring timely and healthy claims submissions.
• Prepare and disseminate quarterly budget utilisation reports to divisions.
• Support managing the annual call for overseas trip requests and assist in the preparation of the consolidated ("mega") paper.
• Maintain and update training roadmaps, records, and the overseas conferences database in Portia.
• Coordinate with CSD to organise and facilitate orientation programmes for newly appointed officers.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating  suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at https://www.persolsingapore.com/policies.  If you wish to withdraw your consent, please drop us an dataprotection@persolapac.com) to let us know. Please feel free to contact us if you have any queries

PERSOL Singapore Pte Ltd • RCB No.200007268E • EA License No. 01C4394• Reg No: R1440784 (Foo May Cheng) 

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070