Total 112 office administrator job vacancies in F&B / Tourism / Hospitality category in Singapore

about the company

A leading global bank with a significant presence in corporate banking, known for providing comprehensive financing solutions and transaction management across diverse sectors.

about the job

In this position, you will oversee the comprehensive execution and lifecycle management of complex syndicated and bilateral loan facilities, acting as a strategic partner to front-office business lines.

• Manage the operational framework for a diverse portfolio of syndicated transactions, serving as the primary facility and security agent.
• Coordinate with internal credit risk teams and external legal advisors to manage facility documentation, amendments, and waivers.
• Provide expert operational guidance during the structuring and closing phases of new deals to ensure seamless implementation.
• Drive internal transformative projects, focusing on process automation and workflow enhancements to increase data accuracy.
• Act as a subject matter expert for agency processes, providing mentorship and training to junior team members when required.

about the manager/team

You’ll be part of a dynamic team with good teamwork and working culture.

skills and experience

• Bachelor's degree in banking, finance, or a related field of study.
• At least 5 to 10 years of professional experience within loan operations, middle office, or transaction banking.
• Deep technical knowledge of syndicated loan structures and facility agreement lifecycle management.

To apply online please use the 'apply' function, alternatively you may contact Judy Low at judy.low[@]randstad.com.sg

(EA: 94C3609/ R22110790)

Job Info:

• Basic up to $3300; With good benefits
• 5 Days, Fair Rotational shifts include Weekends & PH
• 3 shift patterns (dependent on locations):
  A shift: 7.30 am to 5 pm
  B shift: 1 pm to 10.30 pm
  C shift: 10pm to 7.30am
• Location: Downtown Area; Central Region

Key Responsibilities:

• Collaborate closely with the Assistant Manager to provide courteous, timely service to all hotel guests.
• Respond promptly and tactfully to guest complaints, requests, and inquiries.
• Identify and understand guest preferences to ensure services align with their expectations.
• Stay well-informed about hotel facilities, ongoing functions, and local tourist information.
• Maintain professional, courteous relationships with all hotel staff and ensure clear, effective communication.
• Carry out any additional duties assigned by supervisors with diligence and professionalism.

Please submit your updated resume by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform you that only shortlisted candidates would be notified.

We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280

Chan He Guang | EA Personnel No.: R23117560

• Working Location : Suntec Tower
• Working Day : 5 Days 9 – 6 PM 
• Salary Budget : Junior :$4000 - $5,000 + AWS / Senior : $5,000 - $6,800+ AWS

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

We’re Hiring: Administrator, Swim & Sports

We are looking for an Administrator to be at the heart of our Swim & Sports initiative. In this role, you will manage program schedules, coordinate meetings, and engage with members to ensure our programs run smoothly and deliver a great experience. This is more than just an administrative position, it is an opportunity to help create vibrant, active spaces where our members can connect.

Key Responsibilities

• Provide administrative support to the Swim & Sports team.
• Serve as the primary point of contact for member inquiries and communications.
• Coordinate and manage program schedules and appointments for Swim & Sports activities.
• Prepare and distribute various communications, including memos, letters, and reports.
• Organise and document meetings, including recording minutes and following up on action items.
• Compile data for regular reports and maintain an efficient filing system.
• Conduct market research to stay current on the swim and sports industry in Singapore.
• Oversee and coordinate all aspects of events, including decorations, food & beverage, entertainment, and logistics.
• Work closely with the Marcom team to promote and publicise events effectively.
• Liaise with executives to handle requests and queries from Managers and Directors.
• Perform other duties as assigned by the Head of Department and Management.

Requirements

• Diploma qualification or equivalent
• Minimum 3 years of relevant experience in swimming and sports program administration
• Eager to learn and contribute to the swimming and sports community
• Strong communication and coordination skills
• Ability to multitask and work independently with minimal supervision
• Excellent organisational and interpersonal skills
• Experience with design tools like Canva and video editing software such as CapCut is a plus

Why Join Us?

At Singapore Swimming Club, this isn’t just a job, it’s a chance to be the heartbeat of the Club’s social scene. You will be part of a warm, collaborative team that values creativity, initiative, and fun. You will get to do what you love and build a community through amazing experiences.

Responsibilities:

Production Materials & Supplies Management

•            Learn Material Flow Processes: Assist in the end-to-end material flow within the NC and CNC area, including the receipt, staging, and dispensing of GMP materials.

•            Inventory Control Assistance: Perform daily cycle counts and support periodic physical inventory checks. Help investigate and resolve minor inventory discrepancies under SOPs.

•            Site material inventory coordinate with procurement/ SCM / IE etc.

•            Production and material management related SAP operation, including perform all material and process transactions in SAP, material code application in SAP MDG system, SAP PP module and Material management regarding SOP control.

•            Accurately complete all relevant GMP documentation, including logbooks, material tracking forms, adhering to Data Integrity principles (ALCOA+).

•            Manage material handling (issuance, verification, return) with proper status labelling.

•            Support supervisor to set up department SOPs and establishing material management process.

•            Material related CC/CAPA/DV management.

•            Purchase non-GMP materials via K2 system, follow up with the approval process, store and manage materials properly.

Asset Management Support

•            Manage the asset logbook and system.

•            Coordinate with engineering, finance team to conduct regularly asset check.

•            Coordinate with manufacturing team and engineering department to purchase and manage spare parts if needed.

Requirements:

•            Diploma or higher in Pharmaceutical Manufacturing, Pharmaceutical Engineering, Pharmacy, Bioengineering, Biotechnology, Chemical Engineering, Microbiology, or related fields.

•            Knowledge of SAP is preferred, with material and asset management being an advantage.

•            Possess a solid foundation in pharmacy and biotechnology, with proficiency in Microsoft Office.

•            Good communication and expression skills. Effective team collaboration, efficient execution, and a strong sense of responsibility.

•            Flexibility to work on day, afternoon, or night shifts, and on weekends as part of shift rotations, depending on production scheduling needs.

·Personnel with 1 or 2 years of relevant experiences in pharmaceutical industry.

Duration: 12 months, renewable based on performance

Summary:

This role will provide hands-on GMP operational support with a focus on document execution, training administration, and daily departmental support activities. The incumbents will work within established quality systems and procedures, supporting compliance with GMP and data integrity requirements.

Responsibilities:

•            Support the execution of GMP document lifecycle activities (SOPs, OJTs, JCs, SRDs, TRAs, etc.) including document initiation support, routing for review/approval, implementation, periodic review tracking, and archival.

•            Perform department-level document control activities: logbooks, document registration, filing, version tracking, and obsolescence handling.

•            Support the setup and maintenance of GMP documentation under guidance from QA and department leads.

•            Track document status and follow up with document owners on pending actions. 

•            Support document change controls related to updates or revisions.

•            Support preparation of documentation and training records for internal and external audits.

•            Support and coordinate training activities.

•            Maintain accurate and audit-ready training records in line with regulatory requirements.

•            Support coordination of departmental meetings (morning, safety, compliance), including scheduling, minutes, and action item tracking.

•            Assist in department programs such as 5S, Kaizen, and continuous improvement initiatives.

•            Support daily administrative activities including onboarding/offboarding coordination, intern support, and general operations administration.

•            Provide operational support for client visits and audits.

Requirements:

•            Diploma or higher in Pharmaceutical Manufacturing, Pharmacy, Biotechnology, Bioengineering, Chemical Engineering, Microbiology, or related fields.

•            Basic working knowledge of GMP principles and documentation practices.

•            Experience with electronic document and training management systems is an advantage.

•            Proficient in Microsoft Office applications.

•            Detail-oriented, organized, and able to follow procedures accurately.

•            Willing to support shift work, weekends, or flexible schedules as required by operations.

•            2–3 years of experience in the pharmaceutical or biopharmaceutical industry.

•            Prior experience in GMP documentation, training administration, or operations support is preferred.

•            Experience in cleanroom or regulated manufacturing environments is an advantage.

Duration: 12 months, renewable based on performance

Job Description: Office & Operations Executive (All-Rounder Support Role)

Role Overview:

We are looking for a proactive, resourceful, and hands-on Office & Operations Executive to support the day-to-day running of the agency. This is a dynamic, multi-functional role ideal for someone who enjoys variety, takes ownership, and thrives in a fast-paced environment.

You will work closely with the founder and play a key role in keeping operations, administration, finance coordination, and events running smoothly. The role offers strong exposure across business operations, finance processes, and agency management.

Key Responsibilities:

Office & Administrative Management

• Oversee daily office operations and ensure smooth workflow

• Manage office supplies, vendors, utilities, and general upkeep

• Coordinate schedules, appointments, and internal documentation

• Handle correspondence, filing, and record keeping

Finance & Accounting Support

• Prepare and issue invoices regularly using Xero

• Track payments, expenses, and basic bookkeeping records

• Manage internet banking transactions (rent, vendors, salaries, reimbursements, etc.)

• Liaise with external accountants/bookkeepers when required

Operations & Business Support

• Provide direct support to the founder in running the agency

• Assist with coordination of projects, vendors, and stakeholders

• Support basic reporting and administrative processes

• Ensure tasks and timelines are followed through effectively

Events & Media Support

• Assist during company events, workshops, or activities

• Capture photos and videos for documentation and marketing use

• Support logistics and on-site coordination when required

Requirements:

• Experience in office administration or operations support
• Familiarity with Xero (or similar accounting software)
• Comfortable handling internet banking and payment processes
• Organized, detail-oriented, and trustworthy with financial matters
• Tech-savvy and comfortable using digital tools
• Able to multitask and work independently
• Positive attitude and willing to take on diverse responsibilities
  

Nice to Have:

• Basic bookkeeping/accounting knowledge
• Event coordination experience
• Photography or social media content skills
• Experience working in small teams or startups

What You’ll Gain:

• Broad exposure across operations, finance, and business management
• Close mentorship and direct collaboration with the founder
• Opportunity to learn how an agency is run end-to-end
• A versatile role with growth potential

Who we are

BTS is a global consulting and leadership development firm that brings strategy to life by changing mindsets and developing capabilities. We design and deliver engaging experiences, such as business simulations and scenario-based workshops, to help individuals and teams turn ideas into action. Learn more at www.bts.com.

Our #1 value? Positive Spirit & Fun.

Our Culture

At BTS, we believe our culture is the foundation upon which our organization is built, and the reason clients choose to do business with us. We look to hire employees who embody and embrace our unique culture. The following are the most powerful aspects of our culture:

Fun and Adventure: It is not just corporate propaganda. BTS has won highly contested deals because clients have said, “We chose BTS because they are more fun to work with.” We believe life is too short to not have fun at work.

Achievement and Excellence: Whether we are engaged in a client development meeting with an executive or creating an innovative new simulation application, we believe in delivering quality and excellence.

Freedom and Responsibility: We believe that if you find the right people and give them freedom and responsibility, they will achieve great things.

We are seeking an experienced and proactive Office Manager & Executive Assistant to ensure the seamless operation of our Singapore office and provide high-level support to the leadership team. This role combines hands-on operational management with trusted executive partnership—ideal for someone who thrives on variety, responsibility, and collaboration.

We are looking for someone who will:

• Have clear communication, proactive follow-up,and high attention to detail.
• Have a consistent standard of professionalism across SEA operations.
• Take leadership in problem solving and process improvement.
• Be a reliable partner and a collaborative presence who helps others succeed by keeping operations running smoothly.

Responsibilities include:

Office Management

• Oversee day-to-day office operations to ensure a smooth and efficient working environment.
• Greet and host visitors with professionalism and warmth.
• Manage calls,mail, courier services, and general inquiries.
• Maintain and replenish office supplies, stationery, business cards, and pantry items.
• Ensure meeting rooms, office areas, and shared spaces are organized and maintained to high standards.
• Keep centralized tools up to date (e.g., email lists, birthdays, seating plans).
• Liaise with building management for maintenance, facilities, and safety matters.
• Coordinate logistics for meetings, office events, and team gatherings.

Executive Assistant Support

• Provide proactive administrative and scheduling support to the Deputy Head of Office and leadership team.
• Manage complex calendars, coordinate internal and external meetings, and anticipate scheduling needs.
• Manage travel arrangements, itineraries, and expense reimbursements for Deputy Head of Office.
• Handle confidential and sensitive information with discretion and professionalism.
• Serve as a liaison between the leadership team and internal/ external stakeholders.
• Anticipate executive needs, helping to streamline communication and workflow across teams.

People Experience

• Partner with the People Experience team to onboard new hires (workspace setup, IT readiness,business cards, office orientation, etc.).
• Support team engagement initiatives and events to foster a positive and inclusive workplace.

Requirements

• Diploma or higher qualification.
• Minimum 3 - 5 years’ experience in office management and executive support, ideally within professional services or consulting.
• Exceptional organizational skills and attention to detail, with a proactive and solutions-oriented mindset.
• Strong interpersonal and communication skills at all levels.
• Tech-savvy and comfortable managing multiple priorities.
• High integrity and discretion in handling confidential matters.
• Strong customer service ethic and willing to jump into any role to support the efficient running of the Singapore office.
• Advanced proficiency in Microsoft Office Suite(Word, PowerPoint, Excel, Outlook).
• Singapore Citizens and PRs are welcome.

In return we offer

• A unique opportunity at the intersection of strategy, learning, and logistics.
• Exposure to world-class clients and BTS teams across industries and regions.
• A dynamic,supportive work culture that values fun, collaboration, and responsibility,giving you the freedom to grow and make an impact.
• Competitive compensation and clear career growth opportunities within BTS.

Application Instructions

Please send your CV (max 2 pages) and a brief cover letter. Due to application volume, only shortlisted candidates will be contacted.

#LI-Onsite

Merchandising Executive (Stationery & Lifestyle Products) | Up to $4,000 | 5 Days Office Hours

Job Summary

Identify and source new products while managing stationery categories to drive sales growth and optimize inventory performance. Develop and execute category assortment plans and pricing strategies to enhance profitability and market competitiveness.

Responsibilities

• Lead the identification and sourcing of new products to expand and enhance assigned stationery categories
• Develop category assortment plans, range selection, and product mix strategies to maximize sales and customer satisfaction
• Evaluate pricing structures to optimize sales performance and profit margins
• Prepare detailed sales data and analysis to support supplier discussions and negotiations effectively
• Collaborate with suppliers to coordinate promotional activities and ensure timely stock replenishment
• Monitor inventory performance, address slow-moving items, and implement strategies to improve sell-through rates
• Ensure consistent availability of top-selling products to meet customer demand
• Generate monthly sales and inventory performance reports to inform business decisions
• Conduct market and competitor analysis to align category strategies with industry trends
• Perform regular store visits to maintain merchandising standards and ensure effective execution
• Coordinate merchandising activities for store openings, renovations, closures, and Back-to-School (BTS) campaigns
• Support marketing campaigns, retail events, and related administrative tasks to enhance brand presence and sales

Preferred competencies and qualifications

• Diploma in Business, Marketing, or a related field
• Minimum 2–3 years of experience in merchandising, purchasing, or related roles
• Experience in retail, stationery, or lifestyle products is advantageous
• Knowledge of SAP is a plus
• Proficient in Microsoft Excel, Word, PowerPoint, and Outlook

Other Information

• Location: Near Serangoon MRT
• Working Hours: Monday to Friday, 8:30 AM – 5:30 PM
• Salary Range: Up to $4,000 per month

• Dynamic working environment

• Accessible working location

• Attractive bonus package

Responsibilities:

• Perform phlebotomy and electrocardiogram (ECG) in an accurate, efficient and professional way, and assist in basic laboratory tests processing such as point of care meters

• Responsible for skillful, timely, accurate and sufficient collection of blood specimens from patients using various techniques such as venipuncture, capillary collection and/or heel pricks as required for clinical tests

• Assist in basic administrative works such as inventories management and statistic collation

• Ensuring compliance to safety requirement and participate in quality improvement projects and training programs

Requirements:

• Recognized Diploma in Medical Technology, Nursing or Certificate of Phlebotomy

• Relevant experience in phlebotomy (preferred) and ECG (advantageous)

• Possess good interpersonal and communication skills

• Must have initiative and able to work well in a team

Interested candidates who wish to apply for the advertised position, please click on “Apply Now”. Alternatively, you may email us an updated copy of your resume

EA License No.: 01C4394 (PERSOL SINGAPORE Pte Ltd)

We regret that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

1. Front Desk Operations

• Oversee daily check-in/check-out processes and monitor reservation systems.
• Ensure accurate room assignments and efficient occupancy management.

2. Team Supervision & Training

• Supervise front desk staff: assign shifts, guide, train, and evaluate performance.
• Conduct briefings, ensure adherence to SOPs and hotel standards.

3. Guest Relations & Problem Resolution

• Act as point of escalation for guest complaints and special requests.
• Use upselling and suggestive selling to promote amenities and services.

4. Coordination & Communication

• Interface with housekeeping, maintenance, and other departments to prepare rooms and address guest needs.
• Keep staff updated on VIPs, special events, or operational changes.

5. Financial Oversight

• Manage guest billing, payments, cash drawer reconciliation, and ensure invoice accuracy.
• Maintain records of occupancy, revenues, and other front office metrics.

6. Administrative & Compliance Tasks

• Maintain inventory of supplies (key cards, forms); place orders as needed. [interviewprep.org]
• Ensure compliance with safety/security protocols, handle lost-and-found, and enforce hotel policies.

7. Skills & Qualifications

• Strong leadership, communication, organization, and problem-solving skills.
• Experience with front office systems and hospitality software; high school diploma (often hospitality training preferred).

Skills & Qualifications

• Strong leadership, communication, and guest-service orientation.
• Proficiency in hotel front office systems and PMS software.
• Ability to manage billing, inventories, audits, and handle guest escalations effectively.
• Experience in training, scheduling, and coordinating with multiple departments.

• Working Location : Suntec Tower
• Working Day : 5 Days 9 – 6 PM 
• Salary Budget : Junior :$4000 - $5,000 + AWS / Senior : $5,000 - $6,800+ AWS

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Attractive Remunerations + Working hours

•                    Responsible for interpreting the images and diagnosing illnesses and injuries

•                    Assessing patients and their clinical requirements to determine appropriate radiographic techniques

•                    Performing a range of radiographic examinations on patients to produce high-quality images

•                    Assisting in more complex radiological examinations under the supervision of a radiologist and senior staff

Requirements:

•                    Degree in Radiography / Medical Imaging / Sonography or equivalent from a recognized institution

•                    Able to work in a team or independently

Interested candidates please send in your resume to:

nurse@recruitexpress.com.sg

EA Personnel: Valerie Yong Kian Fung

CEI No.: R1103704

Recruit Express Pte Ltd, EA License No.: 99C4599