Admin, HR & Finance Executive
Full-time
Senior Executive
2 days ago
Employment TypeFull-TimeSalaryUp to SGD 3,500 per monthWorking Arrangement3 working days in office per week 2 working days Work From Home (WFH) per we.....
Employment Type
Full-Time
Salary
Up to SGD 3,500 per month
Working Arrangement
3 working days in office per week
2 working days Work From Home (WFH) per week
Working Hours: 8:30 AM to 6:00 PM
Job Summary
We are looking for a proactive and detail-oriented Admin, HR & Finance Executive to support the company’s daily office operations, human resource functions, and finance administration. The role involves managing payroll, employee records, recruitment coordination, accounts payable/receivable, invoicing, statutory submissions, and general office administration. The ideal candidate should be organised, tech-savvy, detailed-oriented and comfortable working in a fast-paced environment.
Key Responsibilities
1. Administration & Office Operations
Manage daily office administration and operations, including handling calls, filing, scanning, and document management.
Coordinate office maintenance, office supplies, stationery, and inventory management.
Issue and deactivate office access cards and PINs.
Support office rental renewals, insurance matters, and facility-related coordination.
Maintain and update company records, policies, and notices from building management or relevant authorities.
Provide administrative support to internal departments and staff activities.
Perform ad hoc duties assigned by management.
2. Human Resource Functions
Maintain employee records and HR databases.
Process monthly payroll, CPF submissions, claims, leave records, and employee benefits administration.
Prepare HR-related documents including employment contracts, confirmation letters, appraisal letters, and certifications.
Support recruitment activities including job postings, interview coordination, candidate screening, and onboarding/offboarding processes.
Handle work pass applications and renewals (WP, SP, EP, etc.).
Ensure compliance with Singapore employment regulations and statutory requirements.
Assist in implementing and maintaining HR policies and procedures.
3. Accounts & Finance
Handle accounts payable (AP) and accounts receivable (AR) functions.
Prepare quotation, invoices, purchase orders, payment vouchers, bank transfers, and maintain billing records.
Monitor receivables and follow up with clients on overdue payments with clients.
Perform bank reconciliations and maintain accurate financial records.
Assist with GST reconciliation, payroll monitoring, and statutory submissions.
Liaise with external auditors, external accountants for monthly closing and reporting, tax agents, banks, corporate secretary, IRAS, and MOM.
Handle all Singapore tax compliance matters including but not limited to CPF, GST, ECI, IR8A, and IR21 submissions.
Requirements
Education & Experience
Minimum Diploma in Business Administration, HR, Accounting or related field.
1-3 years of relevant working experience in administration, HR, or finance functions preferred.
Skills & Competencies
Familiarity with Zoho and Infotech software.
Basic knowledge of Singapore HR practices, payroll, and statutory requirements.
Proficient in Microsoft Office applications.
Strong organisational skills, attention to detail and tech savvy.
Able to multitask, work independently, and manage deadlines effectively.
Proactive, resourceful, and comfortable working in a fast-paced environment.
Good interpersonal and communication skills with the ability to work with employees, clients, and external parties at all levels.
Official account of Jobstore.
