Total 104 admin executive job vacancies in Construction / Property category in Singapore

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About The Role

Are you passionate about property management and ensuring spaces are well-maintained and efficiently run? As a Property Executive (Residential) at Knight Frank, you’ll be the key person in making sure the properties under your care are in top condition. You’ll be managing everything from daily operations to contractor relationships, all while keeping tenants and residents happy.

This role is perfect if you love finding smart solutions to property management challenges and enjoy working in a dynamic environment where no two days are the same.

What You Will Be Doing

• Managing the daily maintenance and operations of your assigned properties to maintain optimal conditions.
• Conducting routine inspections to ensure common areas meet safety and health regulations.
• Monitoring development projects, ensuring they stay on schedule and meet standards.
• Addressing tenant and resident issues promptly and professionally.
• Developing strategies to prevent maintenance issues and ensuring compliance with laws and company policies.
• Collaborating with contractors on preventive measures and maintenance resolutions.
• Managing repair, renovation, and maintenance quotations, reports, and payments.
• Supporting and attending key meetings such as council meetings and Annual General Meetings (AGMs).
• Being part of the operations team to support meetings, including council meetings and AGMs, by coordinating all preparations for seamless execution.

We’re Looking For Someone Who’s

• Great at communicating and can work well with teams, tenants, and contractors.
• Adaptable and can thrive in a fast-paced, ever-changing environment.
• At least 3 years of hands-on experience in a similar role, managing residential and/or mixed development properties.
• At least a Higher NITEC in Facilities Management, Real Estate Business, Hotel & Leisure Facilities Management, or equivalent qualifications.
• Familiar with the Building Maintenance and Strata Management Act (BMSMA) is a plus, but not essential.

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About the role

As our Property Executive (M&E), you’ll be the go-to person for all things related to the upkeep and optimization of facilities under your care. You’ll oversee maintenance, regulatory compliance, and safety, ensuring every corner of our building operates smoothly and efficiently. This role offers a blend of hands-on oversight, strategy, and sustainability focus, helping our team create a safe, sustainable, and welcoming environment.

What you will be doing

• Overseeing facility maintenance and repair activities, upholding high standards of safety and regulatory compliance.
• Conducting regular inspections of M&E equipment to maintain optimal service levels.
• Managing and renewing service contracts, licenses, and permits, ensuring they remain current and compliant.
• Proposing improvements, repairs, and upgrades to enhance building functionality and efficiency.
• Coordinating and supervising contractor performance, ensuring timely, high-quality service.
• Implementing energy-saving and water conservation initiatives to align with our sustainability goals.
• Leading risk management, emergency planning, and workplace safety initiatives.
• Preparing monthly reports, attending client meetings, and providing updates on facility operations.

What we’re looking for someone who’s

• Holding a Degree or Diploma in Mechanical/Electrical Engineering, Building Services, or a related field.
• Bringing at least 5 years of experience in property management / facilities maintenance / equipment management.
• Highly preferred someone who possess relevant professional certifications such as FSM, Green Mark, ZWM, WEM, SIFMA Tier 1–4, IFMA, or SCEM.
• Skilled in customer service, with strong communication abilities.
• Knowledgeable about complex technical issues related to building maintenance and eager to propose innovative solutions.

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

Job Description

• Industry/ Organization Type: Building and Construction/ Manufacturing (Furniture)
• Position Title: Quantity Surveyor/ Contracts Executive
• Working Location: Mandai Estate
• Working Hours: 5 Days (Mon - Fri, 8:30AM – 5:30PM)
• Salary Package: Basic Salary + Variable Bonus + Medical & Dental Benefits
• Duration: Permanent

Key Responsibilities

• Manage and monitor project budgets and cost controls to ensure projects are delivered within budget.
• Oversee the full project cycle from contract award to completion, including preparation of final accounts.
• Prepare procurement lists and schedules in line with architectural specifications and project timelines.
• Source, liaise, and obtain quotations from subcontractors; evaluate submissions and draft subcontract documents as required.
• Record and track defects, maintain proper documentation for all variation orders (VO), and ensure timely submission of VO costs (daily/weekly).
• Coordinate with the Project Manager on monthly progress claims and final account closing.
• Evaluate subcontractors’ VO claims and ensure all variations follow proper procedures.
• Follow up on payment certificates for subcontractors and issue payment advice to clients promptly.
• Handle progress claims, payments, variation orders, and project finalization.
• Perform other ad-hoc duties as assigned.

APPLY NOW!!!

• Diploma/Degree in Quantity Surveying or related field.
• Minimum 2 years of relevant experience as a Quantity Surveyor.
• Strong communication and coordination skills to liaise effectively with colleagues, subcontractors, and suppliers.
• Ability to work independently with minimal supervision and good knowledge of local standards and requirements.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #79429 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Building and Construction/ Manufacturing (Furniture)
• Position Title: Quantity Surveyor/ Contracts Executive
• Working Location: Mandai Estate
• Working Hours: 5 Days (Mon - Fri, 8:30AM – 5:30PM)
• Salary Package: Basic Salary + Variable Bonus + Medical & Dental Benefits
• Duration: Permanent

Key Responsibilities

• Manage and monitor project budgets and cost controls to ensure projects are delivered within budget.
• Oversee the full project cycle from contract award to completion, including preparation of final accounts.
• Prepare procurement lists and schedules in line with architectural specifications and project timelines.
• Source, liaise, and obtain quotations from subcontractors; evaluate submissions and draft subcontract documents as required.
• Record and track defects, maintain proper documentation for all variation orders (VO), and ensure timely submission of VO costs (daily/weekly).
• Coordinate with the Project Manager on monthly progress claims and final account closing.
• Evaluate subcontractors’ VO claims and ensure all variations follow proper procedures.
• Follow up on payment certificates for subcontractors and issue payment advice to clients promptly.
• Handle progress claims, payments, variation orders, and project finalization.
• Perform other ad-hoc duties as assigned.

APPLY NOW!!!

• Diploma/Degree in Quantity Surveying or related field.
• Minimum 2 years of relevant experience as a Quantity Surveyor.
• Strong communication and coordination skills to liaise effectively with colleagues, subcontractors, and suppliers.
• Ability to work independently with minimal supervision and good knowledge of local standards and requirements.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #79429 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Roles & Responsibilities

Key Responsibilities:

· Lead tender preparation,including BOQs, pricing, and tender reports.

· Conduct take-offs andquantity calculations.

· Manage risk assessment andtender compliance.

· Coordinate with project teams,clients, and subcontractors.

· Ensure tender submissions areaccurate and compliant.

· Develop and mentor junior QSstaff in tendering.

Requirements:

· Degree in Quantity Surveying orequivalent.

· 5-8 years of QS experience intendering with 2 years in a leading role.

· Strong track record in tendermanagement and winning projects.

· Experience with Public andPrivate Residential Housing project, Institutional projects.

· Excellent leadership,communication, and tender management skills.
· Candidates with Professional QS certification will be an advantage.

Job Description

• Manage phone calls and attend to walk in residents
• Maintaining proper records of enquiries or complaints received from residents/tenants.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. with accordance to standard operating procedures/handbook/by-laws.
• Support the maintenance for office facilities and equipment, coordinate with vendors / contractors / building management for the repair and maintenance of office and estate equipment / facilities when required.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Handle maintenance fee billing to residents, issue maintenance notice / reminder.
• Assist with MCST accounts for account receivable, account payable, and petty cash management.
• Assist with the coordination council meetings and annual general meetings as instructed by the Condominium Manager.
• Any other duties assigned by supervisor / Manager

Job Requirement

• Applicants must be willing to work 5.5 days' work. (Alternate Sat upon confirmation)
• Preferably able to start immediately
• Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate
• 1 yr experience working in MCST environment/frontdesk/customer service will be an advantage.
• Proficient in MS Office
• Possess good work attitude
• Pleasant personality and able to work independently
• Good telephone etiquette and communication skill

Responsibilities:

• Perform regular inspections of building systems, equipment, and facilities to ensure they are in good working order.
• Respond promptly to building issues, equipment malfunctions, and customer complaints.
• Support the technician in troubleshooting any building, plumbing, mechanical & electrical issues and resolving them if possible.
• Keep records of on-site maintenance works and manage inventory of spare parts used.
• Liaise with contractors, service providers and relevant authorities under guidance of the Building Manager.
• Assist in the coordination of installation, renovation, refurbishment and building improvement projects.
• Assist in tracking utility consumption and identifying anomalies.
• Support the technician in carrying out preventive/ corrective maintenance of any building facilities, M&E systems if required.
• Ensure registers of drawings, equipment lists and service records are accurately updated and maintained.
• Conduct site walks and escort term contractors/ external vendors whilst they are doing routine maintenance works or adhoc replacement works.
• Carry out any ad hoc tasks as assigned by the Building Manager or client’s representative.
• Manage and supervise the technician and work closely with security team and cleaning team, in carrying out duties.
• Manage all direct contractors or vendors engaged by the client for Facility Management Services in various disciplines.
• Ensure all projects, preventive maintenance works and SOPs are carried out timely and according to planned schedule as per the agreed service level agreement (SLA) with the client.

Requirements:

• Diploma in Engineering, Facilities Management or equivalent with minimum 1 year relevant experience in Mechanical, Electrical, Fire Protection, Lift & Escalator, ACMV and/or BMS or its equivalent.
• Higher Nitec or Nitec in Engineering, Facilities Management or equivalent with minimum 3 years relevant experience in Mechanical, Electrical, Fire Protection, Lift & Escalator, ACMV and/or BMS or its equivalent.
• Self-motivated with good written and communication skills and computer literate. Be competent in the use of Outlook email application and the following application software; MS office, especially MS Outlook express, Microsoft Excel (intermediate level), MS Word and MS Power point.
• Meticulous and a good team player.

Job Role Overview

Lead and supervise a team of Estate staff in the smooth running of the Estate operations to achieve optimal effectiveness and efficiency.

Job Responsibilities

1.    Operations Responsibilities

·      Work closely with event coordinators from respective departments by providing logistical support, storage and space maintenance.

·      Manage security card access system and a team of contracted security guards

·      Review and update processes, policies and procedures in compliance with regulations and required standards for facility management.

·      Manage and contract the use of SBC facilities and utilities with external parties for rental, lease and extended use of dormitories, apartments, worship hall, classrooms etc)

·      Ensure proper security protocols, access card systems and security monitoring measures are in place and enforced throughout the premise.

·      Manage a team of cooks who would provide meals to employees and students.

2.    Estate Responsibilities

·      Plan and manage College’s building facilities effectively (i.e. offices, classrooms, dormitories, canteen, carpark, landscaping etc), including operations, security and fire-safety.

·      Conduct fire drills and other fire safety matters, and carry out regulatory submissions as required.

·      Identify and drive improvement projects and manage facilities upgrade and cost control.

·      Maintenance of building facilities: water systems, electrical and solar power systems, air-conditioning systems and other equipment to ensure safety and business continuity.

·      Handle procurement of materials and services to justify for cost-effectiveness.

·      Manage and update contracts and licenses renewals to ensure no lapses in maintenance schedules, validity of contracts, licenses and lifespan of equipment and parts.

·      Source, engage and coordinate contractors, builders, architects etc for renovation or rectification work.

·      Compile quarterly report, asset listings and budget proposal.

·      Manage and mentor student helpers.

·      To attend promptly (including after office hours) to emergencies such as power failure, water leakage.

3.     Maintenance Supervisor Responsibilities

·      Daily facilities check, identify rectification work and track resolutions progress to ensure safety, smooth and timely resolutions.

·      Brief and assign daily repair/maintenance tasks to onsite maintenance technicians.

·      Lead and monitor the repair work and work solutions progress.

·      Physical and online procurement of spare parts for repairs.

·      Maintain inventory stock of spare parts for repairs.

·      Update and submit monthly maintenance checklists.

4.     Other Responsibilities

·      Support Facilities Subcommittee and Campus Redevelopment Committee administratively

·      Any other duties and assigned by Senior Director Administration

Job Specifications

·      Degree in Mechanical, Electrical or Civil Engineering or Facilities Management discipline preferred

·      Minimum 5 years’ experience in facilities maintenance, including 2 years in College setting preferred

·      Hold a detailed understanding of building procedures and infrastructure

·      Proven experience of having a flexible approach and the ability to work under pressure

·      A working appreciation of contracts and contract management

·      Track record of leading, motivating and developing teams

·      Flexible in working hours to meet the needs of the College

·      Understanding of related trades in ACMV, Mechanical, Electrical, Building and BASCO/FRC

·      Basic knowledge of space planning and utilisation would be good to have

·      Good stakeholder management and able to engage with Senior Management confidently

·      Able to attend in the event whereby the breakdown requires after office hours and/or weekends.

·      Possess certification of Fire Safety Manager (SCDF) will be advantageous

·      Ability to take initiative and effectively operate with general direction.

·      Excellent written and verbal communication skills.

·      Strong organisational and analytical skills.

·      Independent, able to work with minimum supervision and have a good understanding of critical workflow

·      Pro-active, ability to prioritize work and provide efficient and timely service to achieve desired results

Job Summary:

The Property Executive will be responsible for tenancy coordination, property inspections, and event site supervision to ensure smooth operations, compliance, and maintenance of high standards across all managed premises.

Key Responsibilities:

Tenancy Management

• Conduct regular site inspections to ensure tenanted areas are well maintained.
• Process tenancy applications, fit-out submissions, and related documentation.
• Coordinate and supervise renovation works, ensuring compliance with regulatory and internal guidelines.
• Manage handover and reinstatement processes at the start and end of tenancy periods.
• Collect administrative fees and deposits where applicable.
• Coordinate bookings of shared spaces and liaise with stakeholders on usage requirements.
• Conduct pre- and post-tenancy surveys and manage reinstatement works when necessary.
• Facilitate regulatory liaison when mobility devices or vehicles are used on public/shared paths.

Event Supervision

• Coordinate the handover and return of premises for event usage.
• Conduct pre- and post-event condition inspections and document findings.
• Monitor event set-up, teardown, and operations to prevent damage or non-compliance.
• Oversee site cleanliness and respond promptly to spills or track incidents.
• Support temporary power usage logistics, including meter reading and reporting.
• Remain contactable during event hours, including after-hours, weekends, and public holidays, to resolve on-site issues.

Requirements:

• Diploma or equivalent in Facilities/Property Management or related field.
• Experience in tenancy management and event coordination preferred.
• Strong interpersonal and coordination skills.
• Ability to work independently and handle after-hours or weekend duties when required.

Key Responsibilities:

· Lead tender preparation, including BOQs, pricing, and tender reports.

· Conduct take-offs and quantity calculations.

· Manage risk assessment and tender compliance.

· Coordinate with project teams, clients, and subcontractors.

· Ensure tender submissions are accurate and compliant.

· Develop and mentor junior QS staff in tendering.

Requirements:

· Degree in Quantity Surveying or equivalent.

· 5-8 years of QS experience in tendering with 2 years in a leading role.

· Strong track record in tender management and winning projects.

· Experience with Public and Private Residential Housing project, Institutional projects.

· Excellent leadership, communication, and tender management skills.

· Candidates with Professional QS certification will be an advantage.

• Establish client’s requirements and undertake feasibility studies  
• Attend onsite and consultants’ meetings and liaise with clients, architects and associate consultants in the administration of projects  
• Interpret engineering drawings and specifications to calculate project costs  
• Prepare various main building contracts, piling contracts and nominated sub-contracts for tender and contract formalization  
• Measure and take off quantities for architectural / Infrastructure and structural work elements  
• Administer pre and post contract and consultancy work  
• Assess variation orders, prepare interim valuations, cost plans and budget studies  
• Compile contract documents for execution  
• Understand and adhere to the statutory building regulations  
• Undertake cost analysis for repair and maintenance of project work  
• Allocate work to subcontractors  
• Analyze outcomes and write detailed progress reports  
• Maintain awareness of different building contracts in current use  
• Valuing completed work and arrange payments  
• Provide advice on contractual claims 

Job Description:

• In charge of the day-to-day operations of the Condominium(s)
• Review and administration of maintenance contracts including insurance policies of the estate
• Lead technician in the troubleshooting and work proposal for corrective maintenance works
• Ensure proper execution of maintenance activities by the contractors
• Deliver necessary monthly/quarterly reports
• Plan, execute, and supervise all facilities management and operational matters
• Co-ordinate council meetings and general meetings
• Prepare and submit an annual budget and recommend rates of MF/SF contributions
• Ensure all residents’ feedback are attended to promptly and efficiently
• Any other ad-hoc assignments assigned by the Management

Requirements:

• Willing to work 5.5 days’ work week (Alternate Saturday off upon confirmation)
• Certificate / Diploma in property management or related courses
• At least 2 years of experience in property management or similar field
• Good knowledge of Building Maintenance & Strata Management (BMSM) Act
• Accredited Strata Manager Certification is preferred
• Excellent interpersonal and communication skills
• Proficient in property management software and Microsoft Office applications
• Able to manage contractors and coordinate building maintenance works
• Able to work independently and effectively in a collaborative environment

• $4,500 to $6,500 + Bonus & Transport Allowances
• A respected local consultancy with 27+ years of history in government and private sector projects.
• Overseas/ Non-consultancy experience is welcome too!
• 5 days | Hybrid Work arrangements (WFH)

Responsibilities

• Provide support in cost management of projects
• Work collaboratively with other Consultants to manage related issues on the multidisciplinary projects and liaise with stakeholders on requirements
• Be professional and diligent in meetings, able to negotiate and communicate with clients and build strong working relationships.
• Measurement (taking off quantities), apply suitable rates to build up cost estimates.
• Preparation of tender and contract documentation.
• Finalization of project final accounts, among other QS tasks.

Requirements

• At least Diploma/ Degree in Quantity Surveying, Building/ Construction Management or equivalent
• Comfortable managing multiple small-scale projects simultaneously.

KINDLY INCLUDE THE FOLLOWING IN YOUR RESUME:

1. Expected salary
2. Notice period
3. Past projects involved - What types of building or constructions, name, etc

Encasa Asia Employment Services LLP
EA Licence No: 13C6898

Job Purpose

The Property Executive is responsible for the day-to-day management, upkeep, and operations of assigned public spaces and facilities. The role includes coordinating maintenance works, managing public space usage, supporting events and activations, and ensuring a safe, wellmaintained, and pleasant environment for tenants, stakeholders, and members of the public.
Key Responsibilities

Property & Facilities Management

Oversee daily operations and maintenance of public spaces, common areas, and facilities to ensure serviceability and safety standards are met.

Coordinate and supervise term contractors and service providers for maintenance, conservancy, and ad-hoc works.

Manage the permit-to-work system and ensure compliance with safety and operational requirements.

Attend to emergency repairs, breakdowns, and troubleshooting, and provide on-site technical support when required.

Public Spaces & Events Support

Manage bookings, setup, and reinstatement of public spaces for events, activations, and community programmes.

Coordinate with event organisers, tenants, internal teams, and external agencies to support smooth execution of events.

Ensure events comply with safety, operational, and regulatory requirements, including crowd management and asset protection.

Conduct site inspections before and after events and follow up on rectification works where necessary.

Stakeholder & Customer Management

Act as a coordination point between managing agents, contractors, tenants, event organisers, and authorities.

Attend to feedback, enquiries, and complaints from tenants and members of the public in a timely and professional manner.

Monitor tenancy and licence compliance within public spaces and report infringements when necessary.

Compliance, Safety & Reporting

Support compliance with relevant statutory, safety, and operational requirements.

Assist in inspections, audits, surveys, and reporting as required by management or clients.

Maintain proper documentation, records, and reports related to maintenance works, events, and incidents.

Adhoc Duties
Undertake any other duties as assigned by the Facilities Manager or Account Manager.

Requirements

Qualifications:

Minimum Diploma in Building, Facilities Management, Property Management, or related discipline from a recognised institution.

Experience:

At least 3 years of relevant working experience, preferably in:

Management of public spaces, common areas, or community facilities

Supporting or coordinating events, activations, or public programmes

Property, facilities, or estate management environments

Skills & Competencies

Good coordination and stakeholder management skills.

Able to manage multiple activities in a fast-paced, public-facing environment.

Strong problem-solving skills with hands-on operational capability.

Good communication and customer service skills.

Familiarity with permit-to-work systems and contractor management is an advantage.

Others:

Willing to be on 24/7 standby for emergencies or work on weekends / public holidays when required.

Physically fit to perform inspections and attend to site matters.