Total 8 Manager admin executive job vacancies in Construction / Property category in Singapore

We are representing our client (one of the largest property and asset management companies in Singapore) to look for an experience Property Leasing Executive/ Manager ( CEA Qualified ) to join their dynamic team of professionals in providing a full suite of asset management services.

PROPERTY LEASING EXECUTIVE/ MANAGER (CEA QUALIFIED)

(RETAIL MALL)

Responsibilities

• Prepare Annual Budget Forecast and Monthly Management Reports.
• Keep abreast of retail concepts, review of trade mix to achieve high occupancy rate.
• Manage marketing of properties and liaise with Agents.
• Prepare Letter of Offer & Tenancy Agreement; and liaise with Solicitors on lease documentation.
• Arrears Management.
• Maintain good landlord-tenants relationship.
• Submission of Application (eg, change of use) and liaise with the relevant Authority on lease-related matters.
• Attend to tenancy-related matters, tenants’ fit-out & tenancy compliances.
• Liaise with Finance on the Rental billings, Refund of Deposits and Property Tax etc.
• Liaise with Operations on handover and reinstatement of premises.

Requirements

• Degree / Diploma in Real Estate or related discipline.
• Qualifies to be registered as a salesperson with CEA.
• At least 3 years of relevant experience.
• Proficient in marketing and lease negotiations.
• Possess good presentation skills & written communication skills.
• Possess strong financial analytical skills.
• 5.5 days work week
• Mall located in the West

We regrets that only shortlisted candidates will be notified.

Role Function:

Responsible and accountable for the performance of the property, the management of staff employed as well as achievement of desired property outcomes and results.

Special Tasks: General

• Lead and manage a team with areas of responsibility including transactional financial, OH&S, (EEO), operational, HR, negotiation and contracting.

• Contribute to the development and fulfilment of asset strategies by developing asset strategies and plans.

• Ensure that client asset plan expenditure savings targets are achieved.

• Deliver an exceptional quality of service to the client, as reflected by client feedback.

• Ensure that the property asset management service offering is developed, implemented, achieved, and maintained.

• Ensure the timely and accurate delivery to the client and senior management of analysis and information for the asset plan, management reports, client’s Annual Reports, Business Plans / overheads and others as required by the management company, relevant authorities, and the client.

• Ensure that there are no major risks associated with public liability, fire and lift safety, essential services, non-essential services, the staff and office and contractors. This includes addressing all issues within the appropriate timeframes and ensuring the clients risk management plan is in place for the asset, particularly covering contractors and the management company team.

• Ensure that all building systems are operating and maintained appropriately.

• Ensure all Asset Plan and Business Plan KPI’s/targets are achieved, including but not limited to capital expenditure and OH&S.

• Ensure all staff and contractors receive up to date training and site inductions.

• Develop the team through performance assessments and training, managing staff workload through correct resourcing and developing a succession plan for key team members.

• Ensure that all elements of the Managing Agent Agreement with the client are understood and complied with by the team.

• Implement and supervise a Planned Preventive Maintenance Programme (PPMP) for all Building systems and soft services.

• Ensure contractors, vendors and technicians complete all repair and maintenance works and soft services within the required timelines and in accordance with the standards set by OMS/Management or required by relevant Codes of Practice.

• Plan and procure relevant maintenance services of all building systems including ensuring adequate inventory of spare parts and consumables.

• Work with the appointed Senior/ FSM to ensure fire safety systems are well maintained and fire safety procedures and emergency responses (Evacuation, Fire Fighting, In-place Protection, ERP etc.), set up the Certified Emergency Response Teams (CERT) are in place.

• Manage tenants fit-out to ensure compliance with the Fit-Out Guide and Green Lease, and relevant authorities’ regulations.
  

Key Responsibilities:

• Provide Advice to Client on the operational requirements of the property.

• Develop House Rules Fit-Out Guides for the property.

• Manage the smooth transition of property from pre completion phase to occupation phase.

• Interview and assess and provide recommendations on the staff proposed to be employed for the property.

• Develop tenant satisfaction plan strategies/client liaison.

• Manage tenant liaison and satisfaction emphasis on tenant retention.

• Building day-to-day management including operations, engineering, and compliance matters.

• Manage budget preparation and delivery.

• Manage budget forecasting.

• Finance administration, billing, and collection.

• Tenancy fit-out co-ordination.

• Capital expenditure implementation, tendering and management.

• Monthly reporting.

• Building services contract administration and procurement.

• Manage repairs and maintenance.

• Liaise/manage/communicate with legal, town planners, surveyors, project managers, tax and accounting advisers.

ABOUT THE ROLE:
Reports to the Centre Manager with specific responsibilities for the efficient and smooth operation of all matters relating to the maintenance, security and management of the Building.

WHAT YOU WILL DO:

• General administration of all building works/service contracts, carpark management, security and fire protection system.
• Oversee all aspects of common areas defects, repairs & maintenance matters, plumbing, sanitary, carpark and fire & security matters.
• Planning and implementation of building maintenance programmes such as preventive, corrective maintenance, inspection schedules and programmes relating to security.
• Prepare cost estimates, work specifications, invite quotations and follow up on various repairs and maintenance work in the Building.
• Supervise building works carried out by maintenance staff and service contractors, ensure that all works comply with specifications and statutory requirement, and initiate actions against defaulting contractors when needed.
• Conduct regular inspections of all common areas, public walkways, building surrounding facade, etc. and institute remedial action including following up on outstanding works.
• Build and maintain relationships tenants and occupiers, attend to their feedbacks and complaints.
• Liaison with government authorities/ statutory boards, architects, engineers and other divisions on matters relating to management, security and maintenance of the Building.
• Assist in preparation of budget forecast, meeting materials, minutes of meeting, various reports timely and accurately.
• Check all safety equipment, work method and procedures regularly; ensure proper control/record of keys movement and take necessary action to rectify any unsafe situations, and enhance the security in the Building.
• Attend to emergencies in Building and any other duties assigned to you from time to time.

WHAT YOU WILL NEED:

• Diploma or Degree in Building / Facilities / Property Management / Engineering or relevant discipline.
• Minimum 3-4 years’ (for Senior Executive) / 4-5 years' (for Assistant Manager) experience in similar role.
• Strong verbal and written communication skills to front and manage all levels of tenants or landlord.
• Dynamic, resourceful, self-motivated, able to work independently as well as in a team.
• Commercial / Retail / Industrial building experience will be a strong advantage
• Candidates with more years of relevant experience may be considered for Senior Executive position.
• Open to work 5.5 day.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and

forward-thinki

ng professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

OUR VALUES IN HIRING

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Pacific Prime, a leading global corporate broker, is expanding its Property & Casualty (P&C) team (Commercial Lines). We are dedicated to fostering long-term relationships, understanding client needs, and delivering tailored insurance solutions. In this role, you'll also gain exposure to other lines of business, including health insurance and flexible benefits, while collaborating with clients, colleagues, and partners locally, regionally, and globally.

Job Description

• Manage a diverse portfolio of general insurance policies (e.g., Public Liability, WICA, Property, PI, D&O) for new and existing corporate clients.
• Oversee renewals for existing client accounts across varying sizes and premium values.
• Managing all paperwork and coordination from the pre-renewal stage through to post-renewal, ensuring timely completion of payment and documentation.
• Handle mid-term policy adjustments, client queries, and escalations promptly and efficiently.
• Assist with claims processing, liaising with insurers and clients, and drafting detailed claims reports.
• Prepare tailored claims reports, conduct detailed analysis, and present insights to insured parties based on their requirements.
• Respond to new business inquiries, engaging with leads generated from various initiatives.
• Propose customized solutions for B2B insurance requirements and explore opportunities for cross-selling other lines of business.
• Build and maintain strong relationships with clients to foster trust and identify growth opportunities.
• Prepare reports as required and work on RFP’s such as tenders
• Negotiate with insurers to secure optimal outcomes for clients while ensuring timely delivery of services and solutions.
• Draft quotations and manage follow-ups for client proposals and renewals. Proven ability to pitch and present effectively to clients.
• Maintain accurate and updated documentation in relevant systems.
• Assist with quotations, proposals, and ad-hoc tasks as assigned.

Requirements

• Diploma or Degree holder.
• BCP, PGI, and ComGI certifications are required for licensing.
• Proactive, service-oriented, and sales-driven with a positive, results-focused mindset.
• Proven ability to pitch and present effectively to clients.
• Strong customer service and interpersonal communication skills.
• Analytical and detail-oriented with excellent organizational abilities.
• Comfortable working in a fast-paced environment.

Job Role Overview

Lead and supervise a team of Estate staff in the smooth running of the Estate operations to achieve optimal effectiveness and efficiency.

Job Responsibilities

1.    Operations Responsibilities

·      Work closely with event coordinators from respective departments by providing logistical support, storage and space maintenance.

·      Manage security card access system and a team of contracted security guards

·      Review and update processes, policies and procedures in compliance with regulations and required standards for facility management.

·      Manage and contract the use of SBC facilities and utilities with external parties for rental, lease and extended use of dormitories, apartments, worship hall, classrooms etc)

·      Ensure proper security protocols, access card systems and security monitoring measures are in place and enforced throughout the premise.

·      Manage a team of cooks who would provide meals to employees and students.

2.    Estate Responsibilities

·      Plan and manage College’s building facilities effectively (i.e. offices, classrooms, dormitories, canteen, carpark, landscaping etc), including operations, security and fire-safety.

·      Conduct fire drills and other fire safety matters, and carry out regulatory submissions as required.

·      Identify and drive improvement projects and manage facilities upgrade and cost control.

·      Maintenance of building facilities: water systems, electrical and solar power systems, air-conditioning systems and other equipment to ensure safety and business continuity.

·      Handle procurement of materials and services to justify for cost-effectiveness.

·      Manage and update contracts and licenses renewals to ensure no lapses in maintenance schedules, validity of contracts, licenses and lifespan of equipment and parts.

·      Source, engage and coordinate contractors, builders, architects etc for renovation or rectification work.

·      Compile quarterly report, asset listings and budget proposal.

·      Manage and mentor student helpers.

·      To attend promptly (including after office hours) to emergencies such as power failure, water leakage.

3.     Maintenance Supervisor Responsibilities

·      Daily facilities check, identify rectification work and track resolutions progress to ensure safety, smooth and timely resolutions.

·      Brief and assign daily repair/maintenance tasks to onsite maintenance technicians.

·      Lead and monitor the repair work and work solutions progress.

·      Physical and online procurement of spare parts for repairs.

·      Maintain inventory stock of spare parts for repairs.

·      Update and submit monthly maintenance checklists.

4.     Other Responsibilities

·      Support Facilities Subcommittee and Campus Redevelopment Committee administratively

·      Any other duties and assigned by Senior Director Administration

Job Specifications

·      Degree in Mechanical, Electrical or Civil Engineering or Facilities Management discipline preferred

·      Minimum 5 years’ experience in facilities maintenance, including 2 years in College setting preferred

·      Hold a detailed understanding of building procedures and infrastructure

·      Proven experience of having a flexible approach and the ability to work under pressure

·      A working appreciation of contracts and contract management

·      Track record of leading, motivating and developing teams

·      Flexible in working hours to meet the needs of the College

·      Understanding of related trades in ACMV, Mechanical, Electrical, Building and BASCO/FRC

·      Basic knowledge of space planning and utilisation would be good to have

·      Good stakeholder management and able to engage with Senior Management confidently

·      Able to attend in the event whereby the breakdown requires after office hours and/or weekends.

·      Possess certification of Fire Safety Manager (SCDF) will be advantageous

·      Ability to take initiative and effectively operate with general direction.

·      Excellent written and verbal communication skills.

·      Strong organisational and analytical skills.

·      Independent, able to work with minimum supervision and have a good understanding of critical workflow

·      Pro-active, ability to prioritize work and provide efficient and timely service to achieve desired results

Responsibilities:

• To assist the Town Council’s Property Manager in managing and guiding a team of Property Officers on all property management matters within a division, including but not limited to routine building maintenance works, conservancy, M&E works, use and control of common property, and arrears management.
• To attend to feedback on maintenance-related matters.
• To handle urgent estate issues and emergency cases when required.
• To supervise and ensure that all repair and routine maintenance works carried out by contractors are properly executed and completed satisfactorily in accordance with the terms and conditions of the contract.
• To certify the completion of jobs undertaken by contractors and make recommendations for payment.
• To assist in and coordinate division-level budgeting.
• To assist the Property Manager in tracking daily, weekly, and monthly (where applicable) maintenance schedules, work timelines, and IEMS cases.
• To assist in term contract matters, including but not limited to specification reviews, property data updates, and the suggestion of improvement ideas.
• To liaise with relevant authorities (e.g. HDB, SCDF, LTA, NEA, NParks) on estate-related matters.
• To attend meetings as requested by the Town Council.
• To carry out any other duties as assigned by the Town Council’s Property Manager.

Requirements:

• Approved diploma in Building, Building Maintenance/Management, Facilities Management or other approved qualifications with at least five (5) years’ experience in Town Council

ABOUT THE ROLE:
Reports to the Centre Manager with specific responsibilities for the efficient and smooth operation of all matters relating to the maintenance, security and management of the Building.

WHAT YOU WILL DO:

• General administration of all building works/service contracts, carpark management, security and fire protection system.
• Oversee all aspects of common areas defects, repairs & maintenance matters, plumbing, sanitary, carpark and fire & security matters.
• Planning and implementation of building maintenance programmes such as preventive, corrective maintenance, inspection schedules and programmes relating to security.
• Prepare cost estimates, work specifications, invite quotations and follow up on various repairs and maintenance work in the Building.
• Supervise building works carried out by maintenance staff and service contractors, ensure that all works comply with specifications and statutory requirement, and initiate actions against defaulting contractors when needed.
• Conduct regular inspections of all common areas, public walkways, building surrounding facade, etc. and institute remedial action including following up on outstanding works.
• Build and maintain relationships tenants and occupiers, attend to their feedbacks and complaints.
• Liaison with government authorities/ statutory boards, architects, engineers and other divisions on matters relating to management, security and maintenance of the Building.
• Assist in preparation of budget forecast, meeting materials, minutes of meeting, various reports timely and accurately.
• Check all safety equipment, work method and procedures regularly; ensure proper control/record of keys movement and take necessary action to rectify any unsafe situations, and enhance the security in the Building.
• Attend to emergencies in Building and any other duties assigned to you from time to time.

WHAT YOU WILL NEED:

• Diploma or Degree in Building / Facilities / Property Management / Engineering or relevant discipline.
• Minimum 3-4 years’ (for Senior Executive) / 4-5 years' (for Assistant Manager) experience in similar role.
• Strong verbal and written communication skills to front and manage all levels of tenants or landlord.
• Dynamic, resourceful, self-motivated, able to work independently as well as in a team.
• Commercial / Retail / Industrial building experience will be a strong advantage
• Candidates with more years of relevant experience may be considered for Senior Executive position.
• Open to work 5.5 day.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and

forward-thinki

ng professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

OUR VALUES IN HIRING

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Key Responsibilities

• Manage multiple portfolios of various properties (Residential, Commercial, Industrial).
• Handle rental‑related matters, including lease administration, renewals, negotiations, and ensuring timely rental collection.
• Manage tenant relationships.
• Support strategic planning for asset maintenance, asset enhancement, and long‑term property value growth.
• Prepare weekly reports and present to management on property statuses (outstanding matters, current status, etc.), opportunities, and recommendations.
• Facility management which includes overseeing property insurance, Permit To Work, fire protection, grease trap, aircon servicing, etc.
• Coordinate with contractors and tenants to ensure timely delivery of projects within budget and quality standards.
• Oversee compliance with regulatory requirements, safety standards, and company policies.
• Be on standby 24/7 for any emergency property or tenant related matters to be resolved.

Qualifications

• Experience in stakeholder management, communication, and collaboration with cross-functional teams.
• Diploma in Real Estate / Building / Property Management / Business Administration, or a related field.
• Prior experience in property management or a similar field is highly preferred.
• Excellent written and spoken communication skills in Mandarin and English; proficiency in additional languages is a plus.
• Willing to grow with us.
• Analytical and problem-solving skills.
• Ability to meet deadlines and work under pressure.