Total 8 admin assistant job vacancies in Art / Design / Entertainment category in Singapore

Duration: 6 months

Location: Maxwell

Working Hours: Monday - Thursday 8.30am to 6pm; Friday 8.30am to 5.30pm

Responsibilities:

• Edit and clean approved building and floor plans in various formats, including 2D CAD and 3D BIM
• Ensure all CAD/BIM data is accurately documented, organised, and maintained in a structured manner
• Interpret and validate building and floor plans to ensure data accuracy and consistency
• Track and support the progress of data digitalisation to ensure timely delivery of datasets
• Collaborate with team members to maintain workflow efficiency and meet project timelines

Requirements:

• Diploma or relevant educational background in Architecture, Built Environment, or related fields
• Proficient in drafting software such as AutoCAD
• Strong attention to detail with the ability to follow SOPs and ensure data accuracy
• Good teamwork and communication skills

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies.You acknowledge that you have read, understood, and agree with the Privacy Policy.

Responsibilities/Requirements:

• Full architectural Bach/Master's degree recognized by Board of Architects Singapore
• Creative design thinking and good design detailing skills
• Competency in BIM/Revit, ArchiCAD
• Successful applicants may be assigned multiple project responsibilities with project team on large projects in commercial, residential, healthcare, infrastructure etc

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

Contract Accounts Payable Assistant

Location: One-north
Salary: $2,700 - $3,000 (based on experience)
Contract: 6 months
Working hours:
Monday to Thursday: 8:30 AM – 6:00 PM
Friday: 8:30 AM – 5:30 PM

Key Responsibilities:

• Process a high volume of invoices accurately and within established timelines

• Perform purchase order (PO) matching, General Ledger coding (assign flow of money - revenues, expenses, assets, or liabilities), and ensure proper approval workflows

• Investigate and resolve invoice discrepancies with internal stakeholders and vendors

• Reconcile vendor statements and follow up on outstanding balances

• Liaise with suppliers to obtain invoices and supporting documentation

• Support month-end closing activities, including accrals and journal entries

• Monitor aged invoices and provide timely updates

• Assist in process improvements and participate in system enhancements/testing (UAT)

• Perform other ad-hoc duties as assigned

Requirements

• Diploma in Accountancy, Finance, or related discipline

• Experience in Accounts Payable or finance operations is an advantage

• Familiarity with ERP systems (e.g. SAP S/4HANA, Ariba) is a plus

• Ability to manage multiple tasks and work within tight timelines

• Proficient in Microsoft Office applications, especially Excel

• Good interpersonal skills, able to work independently as well as in a team environment

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com . You acknowledge that you have read, understood, and agree with the Privacy Policy.

• EA Reg. ID: R25157446 (Katherine Carlen)

  PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No: 01C4394

Job Responsibilities:

• Greet and assist customers in a friendly and professional manner

• Provide product information and recommendations based on customer needs

• Support sales activities and work towards achieving store targets

• Maintain store cleanliness, visual merchandising, and product displays

• Assist with stock replenishment, inventory checks, and stock arrangement

• Support day-to-day store operations and administrative tasks

Job Requirements:

• Strong communication and interpersonal skills

• Positive attitude with a willingness to learn

• Must be Able to work retail hours, including weekends and public holidays

What We Offer:

• Competitive salary with potential incentives

• Attractive Salary Package

Interested candidates who wish to apply for the above positions, please click "Apply now".

We regret that only shortlisted candidates will be notified.

JAC Recruitment Pte. Ltd.
EA License No: 90C3026
EA Personnel Name: Ching Ning Xin
Registration No: R22108651 

Salary: up to $13000

Working Days & Hours: Monday – Friday – Office Hours

Location: Macpherson

Job Description:
• Responsible for the management of all aspects of the financial, accounting, taxation, information technology and reporting functions of the Company.

• Review and enhance internal controls and procedures as part of continuous process improvement to achieve best practices and optimal output and ensure proper monitoring and enforcement are in place for these.

• Support payroll function, including providing end user support for EPE payroll processing system operations, extracting, analyzing and summarizing payroll data for journalizing on a monthly basis as well as for ad-hoc and statutory statistics requirements.

• Extract, reconcile, prepare and electronically transmit employees’ income details (IR8A) to IRAS on an annual basis.

• Submit and follow up on NSmen’s make-up pay claims and liaise with NS Pay Centres.

• Oversee the statutory audit, review and analyze results, check the consolidation work papers and deferred tax computation, prepare the corporate tax computation and draft financial statements, and recommend for approval the final audit adjustments and audited financial statements.

• Prepare approved audited financial statements in XBRL format for filing with ACRA.

• Review monthly accounts after closing and prepare MTD/YTD comparative Profit and Loss Accounts for management. Also prepare monthly Sales and Profitability Reports (Export and Local) by items for management.

• Carry out regular reviews of raw and packaging materials pricing and recommend standard cost revisions on a quarterly basis.

• Manage and maintain ongoing banking relationships, and liaise with external auditors, tax consultants, Enterprise Singapore and relevant government agencies.

• Handle corporate income tax, transfer pricing, withholding tax, GST and property tax matters, including liaising and coordinating with tax consultants on tax preparation work and attending to IRAS' queries.

• Act as CorpPass Administrator to manage the digital service access of employees who need to perform corporate transactions on Singapore Government's e-Portals.

• Coordinate and follow up on the application of government grants, including investment allowances.

• Provide support and assistance to other departments on financial and IT-related matters.

• Oversee the work and development of staff members, including IT staff.

• Review, consolidate and recommend to management on refreshing existing systems (hardware and software) and services as proposed by IT staff.

• Update job knowledge by remaining aware of new regulations, attending relevant courses, reading professional publications, maintaining personal networks and participating in professional bodies.

• Undertake ad-hoc tasks as assigned by management, including cost reviews, identifying key trends and areas for action, feasibility studies, valuations and other finance-related assignments.

Job Requirements: Min Degree in Accountancy or similar w min 5 yrs of relevant experience in Food/Manufacturing industries

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

WhatsApp: +65 90820021 (Kyler)
Email: kylergan.supreme@gmail.com

Clinic Assistant

Salary Range: $2,200 - $3,000
Working Hour: 5 days, Mon to Fri 8.00am to 5.35pm
Working Location: Jurong West

Job Description

• Registration of patients & ensure accuracy of clinical data entry into system
• Dispensing of medication according to doctor's prescription
• Assist in other Ad-hoc & general administrative duties

Requirement:

• Minimum 1-year relevant experience is preferred.
• Computer literacy with Microsoft Office skills

The Supreme HR Advisory Pte. Ltd | 14C7279
Gan Kai Le | R23112683

Provide comprehensive administrative support to ensure smooth office operations, effective stakeholder coordination, and compliance with internal policies and procedures. The role serves as a key point of contact for internal teams, management, vendors, and external parties, ensuring efficient communication and operational support.

Key Responsibilities

Office Administration & Operations

• Ensure the smooth day-to-day running of office operations and facilities.
• Manage office supplies, pantry inventory, stationery, equipment, and workspace arrangements.
• Coordinate with vendors and service providers for maintenance, cleaning, courier, and other office-related services.
• Monitor and procure administrative supplies and assets as required.
• Maintain office records, filing systems, and administrative documentation.

Compliance & Documentation

• Maintain accurate and up-to-date records of contracts, policies, SOPs, and administrative documents.
• Ensure compliance with internal policies, procedures, and confidentiality requirements.
• Support audits and compliance reviews by preparing required documentation.
• Assist in updating administrative processes and workflows.

Meeting & Event Coordination

• Coordinate meetings, including venue bookings, equipment setup, catering, and logistics.
• Prepare meeting materials, minutes, and reports where required.
• Support the planning and execution of corporate events, employee engagement activities, and company functions.
• Arrange travel and accommodation for employees and visitors when necessary.

Executive Support

• Provide administrative support to senior management, including calendar management and scheduling.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate communication between management, internal teams, and external stakeholders.
• Manage incoming communications and ensure timely follow-up on action items.

Requirements

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong administrative, organizational, and coordination skills.
• Excellent communication and interpersonal abilities.
• High level of accuracy, attention to detail, and confidentiality.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Team-oriented, proactive, and service-focused approach to work.

Yee Jie Ling Jaslin (R1440114)
Business Edge Personnel Services Pte Ltd (96C4864)

Job Scope:

• Handles the full spectrum of accounts receivable / accounts payable.
• Prepares inter-company billings.
• Performs monthly bank reconciliations.
• Assist in the preparation of financial reports and schedules.
• Proper maintenance of documentation and filing.
• Assists in month-end closing and audits.
• Performs any other duties to be assigned by the reporting manager.

Requirements

• Min Diploma/Deg in Accounting
• No experience needed, training provided
• Those with 1 to 2 years of exp will be an advantage

$2.5K to $3K
Healthcare Industry

Interested candidates, please forward your resume to kevynhuang@recruitexpress.com.sg

Huang Jingsheng Kevyn

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R1333338