Total 680 procurement executive job vacancies in Administrative / Clerical category in Singapore

• Well Established Company
• Salary: $3000 - $4000
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Coordinate with suppliers, customers, and internal departments regarding billing, payments, and account-related matters.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Responsibilities:

• Supporting the sales team in producing accurate and prompt department reports
• Liaise with internal stakeholders to obtain inputs for RFPs, reports and presentation materials for prospects.
• Prepare and update performance and factsheet pages for fund presentations on a monthly basis, including upcoming and adhoc client meetings
• Manage collateral and client database, assist in updating and maintaining the CRM database.
• Assist in KYC due diligence screening new and existing client accounts.
• Coordinate and set up internal meetings for the team.
• Coordinate and confirm on travel arrangements and appointments.
• Other ad hoc duties as assigned

Job Requirements:

• Polytechnic Diploma in related field (Economics, Finance, Accounting)
• 1 year of experience as a team assistant, administrative or client servicing support role.
• Comfortable to work in fast paced environment
• Strong Microsoft Excel, PowerPoint, Mail merge skills. Knowledge of VBA or use of Excel Pivot tables is a plus.
• High sense of responsibility and attentive to detail.

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

We are looking for an organized individual who is able to handle all things administrative and coordinate between our clients, underwriters, and sales representatives. AKGI PTE. LTD. is a leading general insurance corporate agency, focusing on technology to bring premier insurance solutions to corporations in Singapore. 

Position: 

Part-Time Admin Executive, Permanent Position, WFH. 

Pay: $14.50/hr. 

Location: Work from your own home after the first 2 to 4 weeks of training. 

Training location: Sengkang Compassvale, Home Office (First 2 to 4 weeks). 

Days: 

5-day work week - Monday to Friday, excluding PH. 

Time: 

1 pm to 5 pm, 4 hours. (Fixed Hours)  

Job Scope: 

• Coordinate with our underwriters for quotations. 

• Prepare documents and coordinate with clients. 

• Provide general administrative support. 

• Other ad hoc duties as assigned from time to time. 

Requirements: 

• Good in record tracking and keeping. 

• Fluent in spoken and written English. 

• Proficient in MS Office (Excel, Outlook, Word). 

Benefits: 

• Annual leave.  

• Medical Coverage.  

As part of our growth, we're looking for a new Administrator to support our business directors and clients in our work.

Job Scope:

General Administration: Manage daily office operations, organize files, schedule appointments,updating of payments, management of systems including Bizfile, MoM, IRAS, CPF.

Communication: Serve as the point of contact for internal and external stakeholders.

Documentation: Prepare and manage official documents, reports, and correspondence.

Meeting Coordination: Organize and facilitate meetings, including taking minutes.

Team Collaboration: Work closely with other staff members to ensure operational efficiency Perform necessary administrative work including filing reports, AML rules etc

Other ad-hoc tasks and projects as assigned

COMPANY DESCRIPTION

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission - To Serve Mankind - to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

RESPONSIBILITIES

Operational Duties and Office Admin

• Answering phone calls and attend to walk-in
• Managing general email, mailbox, registered mails, room booking and replenish forms
• Ensure cleanliness and tidiness of whole centre
• Ensure working conditions for equipment
• Stock Replenishment (stationaries, toiletries, pantry items, cleaning supplies, first aid box, toner etc)
• Meeting and event logistics preparation
• Onboarding and offboarding of staff
• Managing door access, CCTV and phone system

Training

• Updating, collating of forms and reports for Centre Head

Programmes

• Quotation and budget request for all programmes

Procurement (Office Purchases)

• Get quotation and put up for budget request
• Upon PR approval, to submit order
• Preparing and Comparing of Budget vs Actual expenses

Donation-in-Kind (DIK)

• Checking and recording of all donated items received on the receipt book and inventory management
• Submission to Accounts for checking and verification

Others

• Any other duties as assigned by Management
• Assisting Secretariat for FS Heads meeting
• KST2 attendance for workshops
• FS Culture expenses
• Submission of monthly claims by Staff and Locum
• Admin matters related to Locums

• Minimum Diploma Holder

• Proficient in MS Office
• Relevant experience in Office Admin
• Good in multi-tasking and documentation
• Able to handle confidential information with discretion
• Takes accountability and possess good mindset, attitude, and interpersonal skills
• Able to work independently and is also a team player

Responsibilities:

• Provide comprehensive administrative support including calendar management, scheduling, travel arrangements (including tax-related travel tracking), expense reporting, and email/task coordination.
• Support the VP and team with travel bookings and expense claims.
• Maintain departmental correspondence, records, and filing systems.
• Take meeting minutes and assist in follow-up actions as needed.
• Design and prepare high-quality PowerPoint presentations for internal and external meetings, including C-suite level engagements.
• Create departmental reports, charts, graphs, and tables to support business reviews and decision-making.
• Monitor departmental budgets and expenditures, raising alerts when necessary.
• Maintain and update contact lists, group email distributions, and task trackers for the team and Singapore-based staff.
• Coordinate onboarding activities for new or transferring team members (e.g., laptop setup, mobile phone and AMEX card requests).
• Assist in organizing conferences, team functions, and dinners.
• Perform other administrative duties as assigned.

Requirement:

• Bachelor’s degree in Marketing, Business Administration, or a related field.
• Minimum 4–5 years of experience in a Team Assistant or Executive Secretary role.
• Proven ability to manage multiple tasks independently with precision and discretion.
• Excellent organizational, time management, and communication skills.
• Professional and tactful in interactions with internal and external stakeholders.
• Advanced proficiency in Microsoft PowerPoint is essential, with the ability to create visually compelling, executive-ready presentations.
• Experience drafting email announcements and internal communications for senior leadership.
• Familiarity with other Microsoft Office tools is a plus.

Interested Applicants, please email your resume to rupa.kankariya@manpower.com.sg (R1441955), stating the position as the subject title in the email. All Applications will be handled with strict confidentiality.

You are invited to join Acclaim, one of the largest national risk advisory, insurance and reinsurance brokers in Singapore. Acclaim is the 1st Corporate Risk and Insurance Consulting Firm to be a winner since inauguration of Enterprise 50 (E50). Acclaim services more than 2000 corporate customers ranging from SMEs to MNCs with reach extending to over 150 countries worldwide.

We are seeking a highly trusted, proactive, and detail-oriented Senior Administration Executive & Personal Assistant to provide executive support to the Chairman & CEO while overseeing the smooth day-to-day operations of the office.

This role requires discretion, sound judgment, strong organisational skills, and the ability to manage multiple priorities in a fast-paced professional environment.

Key Responsibilities:

1. Executive & Personal Support (Chairman & CEO)

• Provide personal and executive support, managing schedules, appointments, travel and ad-hoc requirements with discretion and efficiency.
• Oversee all communications, including screening and prioritising emails, calls, and correspondence.
• Prepare presentations, reports, minutes, and documents accurately and efficiently.
• Proactively plan, coordinate, and manage all travel, itineraries, accommodations, reservations, and event arrangement for the Chairman & CEO, anticipating needs and ensuring seamless execution.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Act as the point of contact between Chairman & CEO, internal teams, and external stakeholders.

2. Office Management & Administrative Support

• Oversee day-to-day office operations to ensure a well-run, efficient, and professional environment.
• Ensure office pantries and stationery supplies are adequately stocked and maintained.
• Manage office equipment maintenance, onboarding, and renewal of vendor contracts.
• Support onboarding and offboarding processes for team members.
• Maintain General Office Email box.
• Assist with the coordination and registration of training courses and related administrative matters.
• Liaise with vendors, service providers, and building management as necessary.

3. Event & Internal Coordination

• Assist in planning and coordinating company events, meetings, and internal activities. Support logistics, scheduling, and vendor coordination for corporate functions.

Requirements & Attributes

• Minimum 3 years’ experience in a similar Office Administration & Personal Assistant role.
• Proven experience supporting senior executives with high levels of confidentiality.
• Strong organisational, communication, and multitasking skills.
• High level of professionalism, discretion, and emotional intelligence.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Proficient in Microsoft Office and common workplace productivity tools.

Additional Note

This job description is not exhaustive, and additional responsibilities may be assigned as required to meet organisational needs.

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Job Summary

Join a stable semiconductor company managing end-to-end shipments across air, sea, and land in a fast-paced, structured environment.

Key Responsibilities

• Coordinate end-to-end shipments (air, sea, land) for local and export orders
• Prepare and process shipping & customs documentation (invoice, packing list, permits, etc.)
• Liaise with freight forwarders, 3PL, and customs agents to ensure timely delivery
• Track shipments and resolve delays or discrepancies proactively
• Maintain accurate shipping records and documentation filing
• Ensure compliance with import/export regulations and internal SOPs
• Work closely with warehouse, procurement, and sales teams on delivery timelines
• Support cost comparison of freight providers and shipping performance reports

Requirements

• Diploma / Degree in Logistics, Supply Chain, or related field
• 1–3 years of relevant shipping / import-export experience in Singapore
• Hands-on experience with air & sea freight coordination
• Familiar with TradeNet / PortNet / customs clearance processes
• Proficient in Microsoft Office; ERP system knowledge is a plus
• Detail-oriented, able to work in a fast-paced environment

Why Join This Role

• ✅ Exposure to semiconductor / electronics industry
• ✅ Structured environment with clear SOPs and processes
• ✅ Opportunity to handle end-to-end international shipments
• ✅ Stable company with long-term growth potential

How to Apply

Interested candidates, please click “Apply Now” with your updated resume.
Only shortlisted candidates will be notified.

Lai Kah Wei

Registeration Number: R25158317

EA License Number: 18C9027

·       Collaboratewith Project Director and/or Project Manager to understand the projectrequirements and timelines. Provides administrative support to project team,including project preliminaries, site setup, scheduling meetings, maintainingproject documentation via digital platforms, project progress claim etc.

·       Ensureseamless communication and coordination between different project stakeholders.

·       Assistin resource allocation for projects, includes testing equipment and facilities.

·       Coordinatewith various departments internally to fulfil project resource needs.

·       Administrativeprocess improvement. Evaluate and enhance administrative processes according toISO requirements to increase efficiency and effectiveness.

·       Implementbest practices in project administration to streamline workflow.

·       Overseethe creation and maintenance of project documentation, including plans,schedules, reports in SharePoint. Ensure compliance and document managementaccording to retention policies.

·       Facilitatecommunication between project teams, management and other stakeholders(including Corporate Division).

·       AssistAsst. Admin Manager/ Admin Manager to organize Weekly Project OperationMeeting, ensure effective communication and reporting.

·       Collaboratewith Project Director and/or Project Manager to monitor project budgets andwork with Finance for payment plans. Track project-related expenses and assistin budget reconciliation. Report on budget variances and work on cost-savinginitiatives.

·       Liaisewith vendors and suppliers for project-related services and supplies. Negotiateterms and conditions to ensure cost effectiveness and timely service. Evaluatevendor performance and address issues as needed.

·       Activelyparticipate in digitalization project as project members to contribute to theoverall success of company transformation.

·       Participatein ISO related activities as Steering Committee and Internal Auditor to ensureefficiency and effectiveness of the management systems.

·      Good knowledge of project documentation.

·      Good knowledge of Autodesk Construction Cloud (ACC).

Provide ad-hoc supports to Division

Thinkers' Vault Pte Ltd., the holding company for illum.e, is looking for conscientious administrative assistants / administrative executives to help in admin work.

Locations:

1) Jurong East (filled)

2) Novena (1 available)

3) Bukit Timah (filled)

4) Parkway Parade (1 available)

5) Hougang (1 available)

6) Tampines (1 available)

illum.e is the fastest growing enrichment / tuition centre in Singapore. We are regarded by our cherished students and parents as the top General Paper and English enrichment centre in Singapore.

Key Responsibilities:

1. Student Recruitment and Enrolment: Manage inquiries from prospective students and parents, ensuring all necessary documentation is completed accurately and timely.
2. Admissions Coordination:Coordinate the admissions process, maintain up-to-date knowledge of course offerings, prerequisites, and any changes in admission policies to provide accurate advice.
3. Customer Service and Support: Serve as the primary point of contact for enrolment-related inquiries, offering prompt, courteous, and comprehensive support. Resolve any issues or concerns that arise during the enrolment process, ensuring a positive experience for students and parents.
4. Data Management and Reporting: Maintain accurate and confidential student records, utilizing CRM systems to track interactions and enrolment status.
5. Relationship Building:Build and maintain strong relationships with students, parents, and educational partners to foster a supportive and engaged community. Collaborate with academic and administrative teams to ensure a smooth transition for students into their academic programs.

Work Requirements:

• Five Day Work Week (1 weekend) if full time. Candidates who are able to work both weekends can expect better renumeration.
• Evening weekday working hours from 4pm or weekend 9am if Part Time (hourly rate).
• Work Hours - 8 hours from 10am (Flexi start time)
• Dynamic and adaptable individual who can face the diverse challenges ahead
• Strong sense of responsibility, problem-solving ability and communication skills
• Candidates should ideally be able to work at any of our 5 locations across Singapore, or other branches when necessary
• Potential for both professional development and salary increment in Singapore's fastest growing tuition centre.

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS
• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Interested applicants can also send your resume to (Liwenpoh741#gmail.com) and allow our consultant to match you with our clients. No Charges will be incurred by Candidates for any service rendered.

WA ME 9735 4019 for more Admin & Account Executive role

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role

POH LI WEN REG NO: R25136683

THE SUPREMEHR ADVISORY PTE LTD EA NO: 14C7279 

ST Engineering is a global technology, defence and engineering group with offices across Asia, Europe, the Middle East and the U.S., serving customers in more than 100countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace, smart city, defence and public security segments. Headquartered in Singapore, ST Engineering ranks among the largest companies listed on the Singapore Exchange.

Join our Cyber Team

We are an industry leader in cybersecurity with over two decades of experience, we deliver a holistic suite of trusted cybersecurity solutions to empower cyber resilience for government and ministries, critical infrastructure, and commercial enterprises. Backed by our indigenous capabilities and deep domain expertise, we offer robust cyber-secure products and services in cryptography, cybersecurity engineering, digital authentication, SCADA protection, audit and compliance. We specialise in the design and build of security operations centres for cybersecurity professionals and provide managed security services to strengthen the cybersecurity posture of our government and enterprise customers.

Job Purpose

The Administrative Executive provides efficient and effective administrative support to ensure smooth daily operations of the organisation. This role supports management and internal stakeholders through coordination, documentation, office administration, and process support.

Key Responsibilities

1. Administrative & Office Support

• Manage day-to-day administrative operations, including filing, documentation, and record-keeping (both physical and digital), billing & payment.
• Handle incoming and outgoing correspondence, emails, and phone calls professionally.
• Coordinate meetings, appointments, and calendars; prepare meeting materials and take minutes when required. Prepare, format, and maintain reports, letters, presentations, and other documents
• Covers travel arrangements for staff business travel.

2. Coordination & Support

• Support the Senior Executive, Admin and management with ad-hoc administrative tasks and special projects.
• Assist in organising company events, training sessions, and internal activities. Liaise with internal departments and external parties (vendors, service providers, clients) to ensure smooth coordination.

3. Procurement & Vendor Management

• Manage office supplies inventory and place purchase orders as needed.
• Coordinate with vendors for office maintenance, repairs, and services.
• Proofreading artwork for name card printing.
• Track invoices, delivery orders, and ensure proper documentation for finance processing.

4. Process Support

• Assist in maintaining and improving administrative processes for efficiency.
• Support audits or checks by preparing requested documents and records.

5. HR & Corporate Support (if applicable)

• Assist with onboarding and offboarding processes (e.g. document preparation, system access, coordination).
• Maintain employee records and administrative HR documentation.
• Support HR or management with simple data tracking and reporting.

Job Requirements

Experience

• Preferably possess at least 2–3 years of relevant administrative or office support experience, in a large organization.

Skills & Competencies

• Strong organisational and time-management skills with attention to detail.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills.
• Ability to multitask, prioritise work, and meet deadlines.
• Professional, discreet, and able to handle confidential information.
• Team player with a proactive and positive attitude.

Work Location: Jurong East

Find out more:  https://www.stengg.com/cybersecurity

ST Engineering believes in fostering a culture where team members are encouraged to overcome challenges, explore new ideas, and work together to succeed. We value individuals who are determined to push beyond the boundaries, and have athirst for knowledge, continuous learning, and self-improvement

About MIJ Hub:

My Inspiring Journey Hub (MIJ Hub) is a leading and rapidly growing private school and non-profit organisation (NPO) dedicated to transforming the lives of individuals aged 4 to 40 with diverse learning needs. Through our comprehensive educational programs, vocational training, and community integration initiatives, we have been creating positive change locally for over 13 years. Our mission is to be the ultimate one-stop centre for the special needs community in the region.

At MIJ Hub, we are pioneers in innovation. By managing multiple for-profit ventures, including a food and beverage (F&B) arm, we generate sustainable income streams that allow us to provide subsidies, ensuring parents and students have access to affordable, high-quality education. Join MIJ Hub and become part of a vibrant, dynamic team committed to driving financial sustainability, fostering inclusivity, and expanding our reach to make a real difference in the community.

About the Admin & Operation Executive Role 

About the Role:
As an Admin Executive, you’ll play a key role in keeping daily operations running smoothly while supporting a collaborative team. You’ll gain exposure across administrative, operations, finance, and coordination, enrollment and facilities coordination, allowing you to build well-rounded skills in a dynamic, fast-paced environment.

If you’re organised, proactive, and enjoy creating structure and efficiency, this role offers a great platform to grow and make a meaningful impact.

Key Responsibilities 

• Executes day-to-day administrative and operational support duties, ensuring smooth coordination, accurate records, and timely follow-up across assigned functions. 

• Manages first-line enquiries through calls, WhatsApp, email, walk-ins, or other channels; provides accurate information, routes matters appropriately, and follows up where needed. 

• Supports day-to-day enrolment administration, including form processing, document collection, scheduling, follow-up, data entry, and updating enrolment trackers. 

• Maintains records, prepares forms, letters, files, and updates databases, trackers, and administrative documentation accurately and on time. 

• Prepares finance-related documents, issues invoices or receipts where applicable, follows up on outstanding documents or payments, and updates finance trackers. 

• Logs facilities issues, reports maintenance matters, follows up on routine requests, and supports the coordination of repairs, servicing, and replenishment. Entire centre including toilets, staffroom, marketing room, AC room, Kitchen, meeting room 

• Tracks stock levels for office or operational use, prepares purchase requests, receives supplies, and updates inventory or replenishment records. 

• Supports event preparation and execution, including registrations, logistics coordination, materials preparation, scheduling, venue setup support, and post-event administration. 

• Maintains compliance files, prepares supporting documents, updates checklists and trackers, and follows up on outstanding documentation required for audits or reviews. Only look at SGEnable and other audit related 

• Supports daily readiness checks, prepares or updates checklists, flags issues affecting readiness, and follows up on routine matters relating to site operations.Looking at aircon, centre overall cleanliness, repairs on centre level 

• Assists in coordinating appointments, servicing schedules, quotations, routine follow-ups, and document collection from vendors. 

• Supports communication and follow-up with departments for day-to-day administrative and operational matters as assigned. 

• Carries out assigned processes according to SOPs and flags issues, delays, or discrepancies for review. 

• Updates trackers, prepares basic summaries, flags urgent issues, and escalates exceptions or unresolved matters to the senior role. 

• Supports the senior role, carries out assigned responsibilities, and provides timely updates on work progress and issues. 

Requirements

• Minimum Diploma qualification

• At least 1 year of relevant experience

• Proficient in Microsoft Excel (important), Word, and PowerPoint

• Strong spoken and written English (important, as the role involves handling parent enquiries)

• Organized, responsible, and detail-oriented

• Able to work in a face paced environment 

• Meticulous 

• Willing to learn and understand MIJ Hub’s operations and services

About MIJ Hub:

My Inspiring Journey Hub (MIJ Hub) is a leading and rapidly growing private school and non-profit organisation (NPO) dedicated to transforming the lives of individuals aged 4 to 40 with diverse learning needs. Through our comprehensive educational programs, vocational training, and community integration initiatives, we have been creating positive change locally for over 13 years. Our mission is to be the ultimate one-stop centre for the special needs community in the region.

At MIJ Hub, we are pioneers in innovation. By managing multiple for-profit ventures, including a food and beverage (F&B) arm, we generate sustainable income streams that allow us to provide subsidies, ensuring parents and students have access to affordable, high-quality education. Join MIJ Hub and become part of a vibrant, dynamic team committed to driving financial sustainability, fostering inclusivity, and expanding our reach to make a real difference in the community.

Admin & Programme Executive Role 

About the Role:
As an Admin & Programme Executive, you will play a key role in ensuring the centre runs smoothly by managing daily manpower planning and staffing operations. You will be at the heart of coordinating teachers’ schedules, deployments, and attendance to ensure all programmes are well-supported and operationally efficient.

Working closely with Programme Coordinators and the HR team, you will handle real-time staffing needs, resolve last-minute manpower challenges, and ensure seamless communication across teams, parents, and vendors. This role requires someone who is proactive, organised, and able to think quickly in a fast-paced environment where daily operations depend on strong coordination.

You will gain hands-on exposure to operations, manpower planning, and cross-functional coordination, building practical skills in managing centre operations effectively. If you enjoy problem-solving, working with people, and creating structure in a dynamic environment, this role offers a strong platform to grow and make a meaningful operational impact.

Key Responsibilities

• Provides centre-based programme operations and administrative support to ensure smooth daily manpower coordination, student movement, attendance administration, welfare follow-up, and operational readiness across programme activities. Plays a key role in monitoring staffing sufficiency, coordinating manpower adjustments, and supporting the smooth day-to-day running of programme operations. 

• Coordinates programme-related intake, first-day readiness, transition, and withdrawal processes. Ensures relevant student documents and key information are shared with the education team and teachers in a timely manner, supports planning for student entry, and checks staffing/manpower viability with the relevant lead to ensure the student can be safely and appropriately supported from the first day of attendance. Also coordinates transition-out and closure requirements for withdrawals, including handover with finance and internal stakeholders where needed. 

• Coordinate daily manpower deployment across programme spaces and activities to ensure sufficient staffing coverage based on student attendance, support needs, movement requirements, and operational demands. Flag shortages, propose adjustments, and escalate staffing gaps promptly to the relevant lead. 

• Maintain accurate and up-to-date programme operations records, including manpower availability, shift movement, attendance tracking, transport coordination logs, and deployment status. 

• Prepare programme-related attendance records, utilisation summaries, and supporting administrative records required for payroll, finance submission, or internal tracking. 

• Conduct routine operational readiness checks across programme spaces and flag maintenance, safety, cleanliness, and setup issues affecting daily programme operations. 

• Monitor and prepare replenishment requests for programme-use supplies, student daily essentials, and classroom consumables required for daily operations. 

• Coordinate day-to-day student transport movement, communicate same-day changes with parents and transport parties, and support smooth handover and dismissal arrangements. 

• Support programme-based operational coordination for activities, including staffing alignment, attendance tracking, participant movement, and on-ground readiness. 

• Maintain programme-related records, checklists, and supporting operational documentation required for review, audit preparation, or internal monitoring. Only will look at ECDA and MSF related 

• Support daily centre and programme readiness by checking staffing deployment, classroom setup, student flow, and operational preparedness before and throughout the day. Identify staffing gaps or coverage risks early and coordinate with the relevant lead to support timely adjustments. 

• Coordinate with transport vendors and relevant external parties on programme-related student logistics and service matters including but not limited to social worker, allied health professionals and etc. 

• Work closely with Programme Leads, HR, and the Senior Administration & Operations Executive on staffing movement, manpower coordination, operational adjustments, and programme support matters. 

• Track daily operational disruptions, attendance exceptions, staffing gaps, manpower movement issues, and programme coordination concerns, and flag them promptly for action. 

• Provide timely updates on manpower changes, attendance issues, operational disruptions, and programme coordination matters to relevant stakeholders 

• Supports all programme related operational matter working in programme lead/HR and senior admin  

Requirements

• Minimum Diploma qualification

• At least 1 year of relevant working experience in administration or operations

• Proficient in Microsoft Excel (important), Word, and PowerPoint

• Strong spoken and written English (Organised, responsible, and detail-oriented)

• Meticulous with strong attention to detail

• Able to work in a fast-paced and high-pressure environment

• Strong sense of responsibility and accountability

• Willing to learn and develop a good understanding of MIJ Hub’s operations and services