Total 105 engineering job vacancies in Administrative / Clerical category in Singapore

Job Description:

• Handle general administrative tasks, including phone enquiries, office stationery, office maintenance, and attendance checking via the time management system
• Prepare and manage staff petty cash claims
• Provide clerical and administrative support to the team
• Maintain proper filing systems and keep records up to date for easy retrieval
• Assist in preparing supplier payments
• Assist in preparing documents for audit
• Perform other ad-hoc duties as assigned by the management

Job Requirements:

• GCE ‘O’ Level or equivalent
• Minimum 2 years of relevant experience in main contractor companies
• Proficient in Microsoft Office
• Strong interpersonal and communication skills
• Positive working attitude and a team player
• Able to commence work within short notice
• Company provides transport from Jurong East MRT.
  

Key Responsibilities:

Admin (Primary Role – Aircon Coordination):

• Handle customer enquiries (WhatsApp, calls, email)
• Arrange and coordinate servicing and installation schedules
• Assign daily jobs to technicians and monitor job progress
• Follow up with customers on appointments and job completion
• Track and manage service contracts and renewal dates
• Maintain job records, customer database, and service history
• Prepare and send quotations and job confirmations
• Coordinate with technicians and internal team for smooth operations

Finance (Secondary Role):

• Issue invoices and follow up on payments
• Perform basic data entry for accounts (AP/AR)
• Assist with simple bookkeeping and record keeping
• Liaise with external accountant when required

Requirements:

• Experience in admin / coordinator / scheduling role preferred
• Basic accounting knowledge is an advantage
• Strong communication skills (WhatsApp & phone coordination)
• Well-organized and able to handle multiple tasks
• Able to work independently in a WFH environment
• Responsive and able to handle fast-paced coordination work

Working Arrangement:

• Monday to Saturday
• Mostly Work From Home (WFH)
• Required to report to office when necessary
• Must be responsive during working hours

Responsibilities

• Manage and coordinate end-to-end recruitment processes to attract and hire suitable candidates efficiently.
• Oversee employee onboarding to ensure smooth integration and compliance with company policies.
• Handle employee relations matters, address concerns, and foster a positive work environment.
• Process applications, renewals, issuance, and cancellation of work passes in a timely and accurate manner.
• Coordinate training and development initiatives to enhance employee performance and skills.
• Verify attendance records and update leave information to ensure accurate employee data.
• Manage payroll processes to ensure timely and accurate salary disbursement.
• Administer leave and medical records in compliance with company policies.
• Ensure all HR practices comply with relevant labour laws and regulations, including the Employment Act.
• Perform ad-hoc HR duties as assigned.

Requirements

• Minimum GCE ‘N’ Level or equivalent qualification.
• Prior experience in HR-related roles preferred.
• Proficient in HR systems and Microsoft Office applications.
• Strong organizational, interpersonal, and communication skills.
• Able to start work immediately or within short notice is an advantage.

Other Information

• 5.5-day work week (alternate Saturdays)
• Transport provided at designated pick-up points

• Coordinate with consultants and subcontractors to prepare and review technical documentation, including shop drawings, RFIs, and method statements.
• Assist in planning and sequencing M&E works to prevent clashes with architectural and structural trades.
• Review M&E drawings against other disciplines to identify and resolve discrepancies before site execution.
• Monitor site progress and provide technical guidance to ensure compliance with approved designs and specifications.
• Manage Testing & Commissioning (T&C) coordination, including schedule preparation and documentation tracking.
• Maintain and compile all project documentation, including as-built drawings, approvals, and inspection records.
• Facilitate authority submissions (BCA, SCDF, PUB, etc.) and ensure timely preparation of required documents.
• Support QA/QC activities through site inspections, material verification, and monitoring of rectification works.
• Coordinate with the WSH team to enforce safety compliance, including RA, SWP, and permit-to-work adherence.
• Mentor and guide M&E Supervisors to enhance their technical, coordination, and site-management skills.

Company Overview

Centrodex Engineering Pte Ltd provides Licensed Electrical Worker (LEW) services with expertise in power utility, railway track testing, solar photovoltaic, and building electrical installations for commercial buildings, shopping malls, factories, condominiums, and dormitories in Singapore.

Job Summary

Support administrative operations by preparing reports, managing data entry, handling quotations and invoices, and improving workflows to ensure efficient office processes.

Responsibilities

• Prepare weekly reports accurately to support management decision-making
• Perform data entry tasks to maintain up-to-date and organized records
• File documents systematically to ensure easy retrieval and compliance
• Prepare quotations and track invoices to support financial processes
• Manage CS3/COF requests by coordinating and processing as trained
• Identify and initiate improvements to processes, workflows, or systems for continuous operational efficiency
• Complete ad-hoc administrative tasks as assigned to support team needs

Preferred competencies and qualifications

• Minimum ITE or GCE N/O level qualification
• Proficient use of MS Word and Excel applications to produce documents and manage data
• Ability to use Google Calendar to schedule and organize appointments
• Positive attitude and ability to collaborate effectively as a team player
• Fresh graduates are encouraged to apply

Other Information

• Permanent position with 13th month salary and additional performance bonus
• Located at Tagore Lane with shuttle bus service to Ang Mo Kio MRT
• KINDLY NOTE THAT ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED.

Role Summary
We are seeking an organized and proactive Office Administrator to support daily office operations.

Key Responsibilities

• General Administration: Manage phone calls, emails, office supplies, filing systems, and meeting schedules.

• Client & Vendor Coordination: Communicate with clients, contractors, and suppliers to schedule site visits, order materials, or follow up on quotes.

• Data Entry & Reporting: Maintain timesheets, equipment inventories, and safety records.

• Health & Safety Compliance: Ensure office/workshop areas meet basic H&S standards.

• Travel & Logistics: Arrange site visits, book transportation/accommodation for field engineers, and manage vehicle maintenance schedules.

Requirements & Skills

• Experience: 1–2 years in office administration is a plus.

• Education: Diploma or higher is a plus.

• Technical Skills: Proficient in MS Office (Word, Excel, Outlook).

Work Environment
Office-based. Standard hours: Monday–Friday, 8:00 AM – 5:00 PM.

Company Overview

Suntec Construction Engineering Pte. Ltd. specializes in mechanical and electrical installation for large-scale HVAC, fire protection, and special gas pipelines in clean rooms. We serve construction, manufacturing, energy, and transportation sectors with quality, timely project delivery.

Job Summary

Provide comprehensive administrative support to project and site teams, ensuring smooth site operations, accurate documentation, and effective coordination among stakeholders in a fast-paced construction environment.

Responsibilities

• Deliver full administrative support to project and site teams daily to ensure operational efficiency
• Maintain accurate filing and documentation of permits, drawings, reports, contracts, and delivery orders for project compliance
• Coordinate communication and workflow between site staff, suppliers, and head office to facilitate project progress
• Prepare and assist in compiling reports, progress updates, and project documentation to support management decisions
• Perform data entry and document control to keep records accurate and current for audit and reference purposes
• Manage site office operations including inventory control of stationery, equipment, and personal protective equipment (PPE)
• Schedule meetings, site inspections, and coordinate with external parties to support project timelines
• Track submissions, approvals, and administrative deadlines to ensure timely compliance with project requirements
• Assist in procurement coordination by liaising with vendors and suppliers to support site needs
• Maintain workers’ records, training certificates, and site attendance to ensure workforce compliance and safety
• Support adherence to site safety and regulatory requirements through administrative oversight
• Maintain inventory records for site materials and equipment to support resource planning

Required competencies and certifications

• Proficient in Microsoft Office applications including Excel, Word, and Outlook to manage documentation and communication
• Strong organizational and multitasking skills to handle multiple administrative tasks efficiently
• Effective communication and coordination abilities to liaise with diverse project stakeholders
• Ability to work independently in a fast-paced site environment to meet project demands

Preferred competencies and qualifications

• Diploma or Degree in Business Administration or related field to support administrative functions
• 1–3 years of administrative experience, preferably in construction or site environment, to understand site operations
• Familiarity with Singapore construction practices to ensure compliance and effective coordination

Other Information

• Work location: Woodlands or Tampines

Job Description:

• Provide professional administrative support on site
• Generate emails and reports when appropriate
• Site Admin provides administration support to the project team and handles project public relation issues. Site Admin serves as the primary contact point of information flow between Head Office and site.
• Site Admin duties include maintaining relationships and communicating project activities to project site neighborhood, and attending and resolving complaints from external parties.
• Site Admin acts as project document controller and performs administrative duties including filing, sorting, printing, circulation, storage of some project documents (correspondences), and handling of all incoming telephone calls.
• Assume responsibility for maintenance of site office equipment, including computers, copy machines and fax machines
• Any other duties that may be assigned to you from time to time as your superior / management deem fit.

Requirements:

• Minimum ITE/Diploma in Administration or equivalent;
• Minimum 2 years working experience in providing efficient administration in the construction environment.
• Skills required: simple computer skills, understanding words, excel and powerpoint.
• Can work independently with initiative and able to adapt in a fast- paced environment
• Multi-tasking and is able to handle stress
• Ability to work independently and as a team

Suitable candidates are encouraged to apply this position via Apply Now button or email to Career@kah.com.sg

Only shortlisted candidates will be notified.

Responsibilities

• Data entry duties and administrative duties include: Preparing quotation, final bill of quantity and sales invoices for the project you are assigned to, training, all templates are given
• Preparation preventive maintenance schedule, training, all templates are given
• Support project manager/ M&E coordinator to monitor the project
• Handling emails related to the project
• Ability to be on time and complete task in an efficient manner
• Manage databases and admin systems
• Organizing, storing paperwork, documents and computer-based documents
• Assisting in other office ad hoc duties as and when required

Skills Requirements

• Neat administrative and good organisational skills
• Able to thrive and work individually and independently
• Familiar with simple Excel like sum, subtract, multiply, discounts

Other information

• 5.5 working days (alternate Saturdays off) (Mon - Fri: 8:30am to 5:30pm, Sat: 8:30am to 1pm)
• Location is in Kaki Bukit
• Full time job
• Work life balance

Kindly state your expected salary & date of availability when submitting your application.

Kindly note that only shortlisted candidates will be notified.

Job Summary

You will manage office operations, support procurement and finance tasks, maintain documentation, and assist management and project teams to ensure smooth and compliant business processes.

Responsibilities

• Manage daily office operations to maintain smooth workflow and efficient use of resources
• Maintain office supplies, equipment, and facilities to ensure operational readiness
• Coordinate office maintenance and vendor services to support facility upkeep
• Handle incoming calls and general enquiries to provide timely and accurate information
• Prepare, organize, and maintain physical and digital records for easy access and retrieval
• Assist in drafting letters, reports, and internal communications to support effective information flow
• Assist in sourcing and purchasing supplies and services by obtaining quotations and comparing vendor pricing
• Process purchase requisitions and coordinate with suppliers to ensure timely delivery of goods and services
• Issue Purchase Orders (PO) and Delivery Orders and follow up on order status to maintain procurement accuracy
• Prepare import and export shipping documents to support logistics and compliance
• Support management and project teams with administrative tasks to facilitate project execution
• Coordinate deliveries and prepare import/export documents to ensure smooth logistics operations
• Assist in processing invoices and payment documentation to support financial accuracy
• Verify supplier bills and support monthly reconciliation as needed to maintain financial records
• Track and ensure timely payment to vendors to uphold good supplier relationships
• Ensure adherence to company policies and ISO 9001 procedures to maintain compliance and quality standards

Preferred competencies and qualifications

• At least 1 year of working experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to work independently and collaboratively in a fast-paced environment
• Organized, responsible, committed, and meticulous with a positive work attitude
• Self-driven, self-motivated, and proactive

Company Overview

RICHSUN PRECISION ENGINEERING (S) PTE. LTD.

Job Summary

You will support daily business activities by managing email correspondence, processing purchase orders, coordinating with production, maintaining records, and providing general administrative assistance in an entry-level role.

Responsibilities

• Respond professionally to customer email correspondence to maintain clear communication
• Process and track purchase orders accurately to support procurement and production needs
• Coordinate order details with the production team to ensure timely and accurate fulfillment
• Maintain organized documentation and administrative records to support operational efficiency
• Provide general administrative support to facilitate smooth daily office operations
• Follow instructions and work independently to complete assigned tasks effectively

Preferred competencies and qualifications

• Able to communicate in English, both written and spoken, to support business interactions
• Use basic computer skills, including Microsoft Word, Excel, and Outlook, to complete administrative tasks
• Demonstrate organization, responsibility, and eagerness to learn in a professional setting

Job Highlights

· Medical Benefit

· Monday to Friday – 9am to 6pm (5 days/week)

· Transport pickup/drop off @ designated MRT station

· Lunch and Tea break provided

Job Responsibilities:

• Record and report work injuries, medical cases, etc. to MOM via iReport and liaise with insurance agencies

• Apply for worker passes (Jurong Port, Jurong Island, PSA, etc.) as needed

• Manage issuance and records for uniforms, safety boots, and other supplies

• Track daily weighbridge data and prepare reports

• Arrange office/workshop meals and prepare monthly reports for Accounts

• Handle documentation, filing, and office supplies

• Assist with IT, building maintenance, and other administrative issues

• Respond to authority enquiries/inspections

• Answer phone calls, attend to visitors, and perform daily admin duties

• Prepare sponsorships, festival gifts for customers and staff, and other tasks as assigned

*Requirements:*

• N Level / O Level / Diploma or above with 2 years of relevant experience

• Able to communicate effectively with diverse nationalities

• Positive attitude, team player, and able to work under pressure

• Proficient in Microsoft Excel and Word

Roles & Responsibilities

• Handle full spectrum of Accounts Receivables and Accounts Payable

• Verifying and processing supplier invoices

• Check and verify staff claims

• Prepare payment via various modes

• Prepare monthly payroll, CPF submissions

• Answering phone calls from customers/suppliers

• Prepare monthly payment schedules

• Handling in partial sets of accounts and assist in month-end closing

• Foreign Work Pass application (Work Permit, S Pass, E Pass)

• Assist in ad-hoc duties assigned by superior

Job Requirements

• Minimum 2 years of experience in relevant field
• Diploma/Bachelor's Degree in Accountancy

• Provide admin support to the Engineering Department / Costing Department
• Perform updating of data to the accouting system
• Typing of Purchase Order / Quotation
• Filing of reports, forms and correspondences
• Attend to enquiries from externa parties
• Perform adhoc administrativ duties as and when assigned
• Min 'O' Level qualifications
• Preferably with 1-2 years working experience

Responsibilities

• Provide day-to-day administrative and operational support to ensure smooth office operations.
• Assist with data entry and operational tasks.
• Assist in sourcing and purchasing, pricing, order and delivering of materials, tools and supplies from overseas and local.
• Handle ad-hoc duties assigned or related tasks as required.

Requirements
1) Computer skills and Microsoft Office
2) Strong attention to detail and a high level of accuracy
3) Well-organised and able to manage multiple priorities
4) Able to work independently, be meticulous, proactive, and as part of a team