Total 41 Junior Executive engineering job vacancies in Administrative / Clerical category in Singapore

Job Responsibilities:

• Perform general administrative and clerical duties such as data entry, filing, and document management
• Handle incoming calls, emails, and correspondence in a timely manner
• Assist in preparing reports, quotations, and basic documentation
• Maintain proper records and ensure accurate filing systems
• Support daily office operations and coordinate with different departments when required
• Assist in invoicing, purchase orders, and simple accounting tasks
• Perform any other ad-hoc duties as assigned by management

Requirements:

• Minimum SPM or equivalent qualification
• Fresh graduates are encouraged to apply
• Basic computer knowledge (Microsoft Word, Excel, etc.)
• Good communication and organizational skills
• Responsible, detail-oriented, and able to work independently
• Able to start work immediately will be an added advantage

Perks & Benefits

• Personal leave
• Annual Dinner
• EPF & SOCSO
• Bonus

工作職責：

• 執行一般行政和文書工作，例如資料輸入、文件歸檔和文件管理。
• 及時處理來電、電子郵件和信件
• 協助準備報告、報價單和基本文件。
• 妥善保管記錄並確保歸檔系統準確無誤
• 支援日常辦公室運作，並在需要時與不同部門協調。
• 協助處理發票、採購訂單和簡單的會計工作
• 執行管理層指派的其他臨時性任務。

要求：

• 最低學歷要求為SPM或同等學歷
• 歡迎應屆畢業生申請
• 基本電腦知識（Microsoft Word、Excel 等）
• 良好的溝通與組織能力
• 責任感強，注重細節，能獨立工作。
• 能夠立即開始工作將是一項優勢。

福利待遇

• 個人休假
• 年度晚宴
• 僱員公積金及社險
• 獎金

Tanggungjawab Kerja:

• Melaksanakan tugas-tugas pentadbiran am dan perkeranian seperti kemasukan data, pemfailan dan pengurusan dokumen
• Mengendalikan panggilan masuk, emel dan surat-menyurat tepat pada masanya
• Membantu dalam menyediakan laporan, sebut harga dan dokumentasi asas
• Mengekalkan rekod yang betul dan memastikan sistem pemfailan yang tepat
• Menyokong operasi pejabat harian dan menyelaras dengan jabatan yang berbeza apabila diperlukan
• Membantu dalam invois, pesanan pembelian dan tugas perakaunan mudah
• Melaksanakan sebarang tugas ad-hoc lain yang diarahkan oleh pihak pengurusan

Keperluan:

• Kelayakan minimum SPM atau setaraf
• Graduan baru digalakkan untuk memohon
• Pengetahuan asas komputer (Microsoft Word, Excel, dll.)
• Kemahiran komunikasi dan organisasi yang baik
• Bertanggungjawab, teliti, dan boleh bekerja secara bebas
• Boleh mula bekerja dengan segera akan menjadi satu kelebihan tambahan

Faedah & Kebaikan

• Cuti peribadi
• Makan Malam Tahunan
• KWSP & PERKESO
• Bonus

Requirements :

• With a very upbeat personality and can work well with others;
• Data Encoding / Data Entry;
• Posses at least SPM or Diploma in any field;
• Training will be provided;
• Inventory Control;
• Proficent in the use of different MS office applications (Word, Excel, Powerpoint, etc.);
• Very well-organized and is capable of working on multiple tasks at the same time;
• Telephone skills;
• Required language(s): Mandarin/Cantonese, English, Bahasa Malaysia;
• Customer Service;
• Prior working experience using SQL preferred;
• Excellent communication skills (in both oral and written form);
• Clerical Skills;
• Very meticulous with his/her work, excellent attention to details;

• Responsibility :
• Creating, maintaining, communicating and ensuring adherence to internal guidelines and best practices with respect to various business processes;
• Able to work independently and fast learner;
• Issues Purchase Order, track order and ensure timely delivery;
• Preparing office budget and expense reports;
• Scheduling events as well as arranging travel and accommodations when required;
• Support office administration activity;
• Overseeing all aspects of administration for the Company;
• Any other ad-hoc duties by superior;
• Liaise with the accounting department to reconcile invoices and purchase order;
• To assist daily filling, data entry and maintain all data up to date;
• Monitor stock levels & update stock card;
• Administering leave records, medical and insurance claims.

Benefits:

• Opportunities for career growth and training.
• Training Provided
• Annual Leave
• Medical Insurance
• 5 Working Days
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Annual Bonus
• Company Trip

要求 ：

• 個性非常樂觀開朗，善於與人合作；
• 資料編碼/資料輸入；
• 至少擁有SPM證書或任何領域的文憑；
• 我們將提供培訓；
• 庫存控制；
• 熟練使用各種微軟辦公軟體（Word、Excel、PowerPoint 等）；
• 做事條理清晰，能夠同時處理多項任務；
• 電話溝通技巧；
• 所需語言：國語/粵語、英語、馬來語；
• 客戶服務;
• 有SQL使用經驗者佳；
• 優秀的溝通能力（口頭和書面表達能力）；
• 文書技能；
• 工作一絲不苟，非常注重細節；

• 責任 ：
• 制定、維護、溝通並確保遵守與各種業務流程相關的內部準則和最佳實務；
• 能夠獨立工作，學習能力強；
• 簽發採購訂單，追蹤訂單並確保及時交付；
• 編制辦公室預算和費用報告；
• 負責安排活動日程，並在需要時安排旅行和住宿；
• 協助辦公室行政管理工作；
• 負責公司所有行政事務；
• 上級交辦的其他臨時性任務；
• 與會計部門聯絡，核對發票和採購訂單；
• 協助日常文件填寫、資料錄入，並保持所有資料的最新狀態；
• 監控庫存水準並更新庫存卡；
• 管理休假記錄、醫療和保險索賠。

好處：

• 職業發展和培訓機會。
• 提供培訓
• 年假
• 醫療保險
• 5個工作天
• 病假和住院假
• 僱員公積金
• 社險公司
• 環境影響評價
• 年終獎金
• 公司旅行

Keperluan:

• Dengan personaliti yang sangat ceria dan boleh bekerjasama dengan baik dengan orang lain;
• Pengekodan Data / Kemasukan Data;
• Mempunyai sekurang-kurangnya SPM atau Diploma dalam apa jua bidang;
• Latihan akan disediakan;
• Kawalan Inventori;
• Mahir dalam penggunaan pelbagai aplikasi MS Office (Word, Excel, Powerpoint, dll.);
• Sangat teratur dan mampu mengerjakan pelbagai tugas pada masa yang sama;
• Kemahiran telefon;
• Bahasa yang diperlukan: Mandarin/Kantonis, Inggeris, Bahasa Malaysia;
• Khidmat Pelanggan;
• Pengalaman kerja terdahulu menggunakan SQL diutamakan;
• Kemahiran komunikasi yang cemerlang (dalam bentuk lisan dan bertulis);
• Kemahiran Kerani;
• Sangat teliti dengan kerjanya, perhatian yang sangat baik terhadap perincian;

• Tanggungjawab:
• Mewujudkan, menyelenggara, menyampaikan dan memastikan pematuhan kepada garis panduan dalaman dan amalan terbaik berkenaan dengan pelbagai proses perniagaan;
• Boleh bekerja secara berdikari dan cepat belajar;
• Mengeluarkan Pesanan Pembelian, menjejaki pesanan dan memastikan penghantaran tepat pada masanya;
• Menyediakan laporan bajet dan perbelanjaan pejabat;
• Menjadualkan acara serta mengatur perjalanan dan penginapan apabila diperlukan;
• Menyokong aktiviti pentadbiran pejabat;
• Mengawasi semua aspek pentadbiran Syarikat;
• Sebarang tugas ad-hoc lain oleh pihak atasan;
• Berhubung dengan jabatan perakaunan untuk menyelaraskan invois dan pesanan pembelian;
• Untuk membantu pengisian harian, kemasukan data dan memastikan semua data dikemas kini;
• Pantau tahap stok & kemas kini kad stok;
• Menguruskan rekod cuti, tuntutan perubatan dan insurans.

Faedah:

• Peluang untuk pertumbuhan kerjaya dan latihan.
• Latihan Disediakan
• Cuti Tahunan
• Insurans Perubatan
• 5 Hari Bekerja
• Cuti Perubatan dan Kemasukan ke Hospital
• KWSP
• PERKESO
• EIS
• Bonus Tahunan
• Perjalanan Syarikat

Company Overview

HOYA Electronics focuses on developing optical and extreme ultraviolet (EUV) photomask blanks essential for manufacturing advanced chips used in AI, high-performance computing, 5G, memory, logic, and power devices.

Job Summary

The Application Engineering Technician supports engineers to ensure customer satisfaction, product compliance, and timely resolution of quality issues by collaborating across departments and assisting with new product launches and customer concerns.

Responsibilities

• Receive and accurately log customer complaints to maintain complete records for quality tracking
• Support daily customer quality operations by managing feedback and inquiries promptly
• Assist engineers in performing initial containment actions such as identifying risky products and coordinating rework
• Collaborate with Application Engineering and Quality Assurance Engineers to support root cause investigations
• Prepare 8D reports and document corrective and preventive actions to address quality issues
• Follow up on open quality issues to ensure timely resolution and closure
• Assist in preparing customer quality reports, including defect trends and statistical process control (SPC) data
• Monitor quality trends and report non-conformances to engineers for further action
• Support engineers during customer visits by preparing and delivering required data and samples
• Coordinate testing and assessment of engineering samples to support product evaluation

Required competencies and certifications

• NITEC or Diploma in any Engineering field, or equivalent
• Ability to work in a cleanroom environment and perform overtime as needed

Preferred competencies and qualifications

• 1 to 2 years of relevant semiconductor industry experience or related roles
• Proficiency in Microsoft Office, specifically Excel, to manage data and reports
• Basic knowledge of statistical or quality tools for quality analysis
• Experience in quality documentation and organized record keeping
• Strong communication skills to effectively collaborate with cross-functional teams
• Problem-solving skills to support investigations and corrective actions
• Ability to work independently and as part of a team

Other Information

• Office hour position
• Able to work in a cleanroom environment and perform overtime as and when necessary

HOYA Electronics Singapore Pte Ltd is an equal opportunity employer committed to diversity and inclusion. We do not charge candidates any recruitment fees or unlawful payments for employment consideration.

Job Summary

Support Directors by managing personal and corporate affairs, coordinating meetings and travel plans, and handling administrative tasks to ensure smooth operations and effective time management.

Responsibilities

• Manage Directors’ personal and corporate affairs to enable their focus on daily functions and strategic priorities
• Coordinate and schedule meetings, appointments, and email correspondence to optimize Directors’ time and communication flow
• Organize travel plans and itineraries for short and long trips to ensure efficient logistics and timely arrangements
• Drive safely and punctually to support business travel requirements
• Perform ad-hoc administrative tasks to support office operations and address emerging needs

Required competencies and certifications

• Hold a valid driving license to perform travel duties safely and legally

Preferred competencies and qualifications

• Law graduate preferred

Job Description

We are looking for a Admin Assistant (Sales Support) to assist our sales team with administrative and coordination tasks in the office.

This role focuses on supporting the sales team with documentation, quotations, and order processing. Training will be provided.

This position is suitable for candidates seeking to build experience in sales administration and office coordination.

Key Responsibilities

• Assist in preparing sales quotations
• Enter and process sales orders in the company system
• Maintain proper sales documentation and records
• Assist Sales Executives with administrative coordination
• Coordinate internally with operations and accounts teams
• Follow up internally on order status where required
• Provide general administrative support to the sales department

Requirements

• Basic computer skills (Microsoft Word, Excel, email)
• Organized and able to follow up on assigned tasks
• Responsible and able to work independently
• Prior administrative experience is helpful but not required
• Fresh graduates and candidates seeking entry-level office experience are welcome to apply.

Working Hours
Our office working hours are Monday to Friday, 8:30 AM – 6:00 PM.

About Us:

Linkgas Engineering Enterprise is a leading provider of fire protection services in Singapore, dedicated to ensuring the safety of lives and property through reliable and innovative fire protection solutions. We specialize in the design, installation, and servicing of cutting-edge fire suppression systems and products.

Purpose of Role:

Assist in the development of ILS deliverables for ILS programmes that meets customer requirements efficiently and on time.

Responsibilities:

• Responsible for data entry and document assembly or extraction.
• Creating and populating data into templates for codification
• Processing and doing MMD data entry into software system • May be required occasionally to be at external site to assist for coordination of delivery of items to store
• May be required occasionally to be at external site for coordination of training
• Occasional lifting and carrying of documents or parts is required.

Requirements:

• Good proficiency in MS Office Suite
• Experience in Document Control for engineering projects will be advantageous
• Good written, verbal communication skills in English is required
• Able to interact effectively with all levels of staff both internally and externally
• Able to work independently
• Willing to commit to 2 years contract

Additional Information:

• Location: 16 Benoi Road (Island-wide transport provided)
• 5 days work week
• Working Hours: 7.25am to 5.00pm

Responsibilities:

• Prepare Payment Voucher for payment purpose;
• Responsible for process and issue payments to suppliers, customers, contractors, and third-party vendors;
• Handling for prepare, send and filing of invoices and documents;
• Assist for input data into accounting system;
• Manage cheque receipts and deposits, assist on payment process to supplier;
• Manage foreign workers’ accommodation including check-in to, and check-out from dormitories, including arrangement upon workers' arrival in Singapore;
• Administer benefits programs such as insurance and medical enrolment;
• Responsible for overall office administration duties;
• Assist in day-to-day financial transactions and operations;
• Assist for accounts payable and accounts receivables functions including data entries;
• Assist in preparing of quotation, tax invoices, PO, DO as and when required;
• Responsible in other admin & accounting related works when assigned by the superior or management.

Requirements:

• Minimum Diploma in Accountancy / Business Administrative or its equivalent;
• Minimum 2 years of relevant working experience;
• Proficient in MS Words & Excel;
• Strong analytical, self-motivated, good communication and interpersonal skills, meticulous, organized, multi-tasker, able to work independently and a pro-active team player;

Only shortlisted candidates will be notified.

Responsibilities:

• Prepare Payment Voucher for payment purpose;
• Responsible for Purchase Order administration and procurement activities including coordinating activities with suppliers, engineers, supervisors and liaise with all party involved in the project;
• Assist for sourcing and purchasing of materials and related products needed for company projects as well as prepare material catalogue for submission;
• Co-ordinate and establish good working relationship with project team, customers, consultants and sub-contractors to facilitate effective co-ordination of work activities;
• Responsible for process and issue payments to suppliers, customers, contractors, and third-party vendors;
• Handling for prepare, send and filing of invoices and documents;
• Assist for input data into accounting system;
• Responsible for overall office administration duties;
• Assist in preparing of quotation, tax invoices, PO, DO as and when required;
• Responsible in other admin related works when assigned by the superior or management.

Requirements:

• Minimum Diploma in Business Administrative or its equivalent;
• Minimum 2 years of relevant working experience;
• Proficient in MS Words & Excel;
• Strong analytical, self-motivated, good communication and interpersonal skills, meticulous, organized, multi-tasker, able to work independently and a pro-active team player;

Only shortlisted candidates will be notified.

Job Description

• Provide full spectrum of secretarial and administrative support to the Managing Director (MD) and Chairman to ensure smooth and efficient daily operations.

• Manage and maintain the MD’s and Chairman’s calendars, appointments, meetings, and travel schedules.

• Arrange and coordinate overseas travel, including flight and hotel reservations.

• Screen, review and vet agreements, contracts and documents, highlighting key issues requiring attention.

• Maintain and manage central records and registry of Agent Agreements, Legal Matters and Master Service Agreements (MSA).

• Monitor and manage KrisFlyer points, including tracking and redemption.

• Draft internal memos, circulars, speeches, letters and other corporate correspondence.

• Monitor and manage the MD’s and Chairman’s emails; respond to urgent matters on their behalf when required.

• Organise management meetings, Annual General Meetings (AGM) and prepare accurate minutes of meeting.

• Coordinate and organise company events such as Annual Dinner & Dance (D&D), Seventh Month Prayer, Chinese New Year Luncheon and other corporate functions.

• Arrange corporate gifts, festive hampers (e.g. Christmas, Chinese New Year) and greeting cards for customers.

• Maintain and replenish corporate gift inventory.

• Assist in ISO and bizSAFE renewal processes and coordinate OME Daikin Training Programme.

• Maintain confidential records including credit card statements, country club memberships and bank statements.

• Prepare monthly transport and entertainment claims for the MD and Chairman.

• Provide administrative support to department managers and executives when required.

• Undertake any other duties as assigned by the Managing Director and Chairman.

Requirements

• Tertiary education with minimum 3 years of experience as a Personal Assistant supporting senior management.

• Highly organised, meticulous and able to handle confidential and sensitive information with discretion.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Strong verbal and written communication skills.

• Able to communicate in Mandarin to liaise with China-based business partners.

• Positive attitude, proactive mindset and strong team player.
  
  We are located at 11A Tech Park Crescent Singapore 637842 (Tuas South).

Administration Responsibilities

• Manage office operations and daily administrative tasks.
• Maintain filing systems and company records.
• Handle incoming calls, emails, and correspondence.
• Coordinate meetings, appointments, and travel arrangements.
• Monitor office supplies and place orders when needed.
• Support HR activities such as attendance and leave records.
• Liaise with vendors, customers, and service providers.

Accounts Responsibilities

• Prepare and maintain invoices, receipts, and payment vouchers.
• Process accounts payable and accounts receivable.
• Record daily financial transactions in accounting software.
• Reconcile bank statements and petty cash records.
• Assist in monthly financial reports and account closing.
• Follow up on customer payments and outstanding balances.
• Maintain proper accounting documentation and records.
• Assist with GST/VAT, tax filings, and audit preparations (if applicable).

Key Skills

• Knowledge of accounting principles and bookkeeping.
• Proficiency in Microsoft Excel, Word, and accounting software.
• Good organizational and time-management skills.
• Attention to detail and accuracy.
• Strong communication and interpersonal skills.

Job Responsibilities

1.    Training & Test Administration

• Manage course registrations and candidate enrolment
• Prepare documentation in compliance with BCA / regulatory requirements
• Ensure accurate data entry into internal systems (AMS/TMS/LMS)
• Generate candidate’s summary
• Coordinate with trainers, salesperson and candidates for daily operations

2. Compliance & Documentation Control

• Ensure all records are properly filed and audit-ready
• Maintain strict adherence to SOPs and regulatory protocols
• Perform documentation checks to avoid errors and non-compliance

3. Operational Coordination

● Liaise with salesperson, trainers and operations team

Requirements

• Diploma / O Level or equivalent qualification
• Minimum 1–2 years administrative experience
• Proficient in Microsoft Office (Excel, Word)
• Comfortable with digital systems and data management
• Strong attention to detail and accuracy
• Ability to work in a structured, fast-paced environment
• Location: Shan Road