Total 4 Senior Executive database administrator job vacancies in Administrative / Clerical category in Singapore

Job Summary:
We are seeking a proactive and organized Administrative Executive to support daily office operations, with a strong focus on purchasing and order processing. This role plays a key part in ensuring smooth coordination between internal teams, suppliers, and customers.

Key Responsibilities:

• Provide administrative and operational support to the team
• Handle purchasing activities, including sourcing, requesting quotations, and issuing purchase orders
• Process sales and purchase orders accurately and in a timely manner
• Coordinate with suppliers, vendors, and internal stakeholders on order status and deliveries
• Track and follow up on orders to ensure timely fulfillment
• Maintain proper documentation of orders, invoices, and delivery records
• Support inventory coordination and basic stock tracking (if applicable)
• Prepare reports and updates related to operations and orders
• Manage general office administration such as filing, correspondence, and scheduling
• Assist with coordination of logistics and deliveries
• Others ad-hoc work, if required.

Requirements:

• Diploma or Degree in Business Administration, Operations, or related field
• 2–4 years of relevant experience in administrative or operations roles
• Experience in purchasing, order processing, or coordination work is preferred
• Proficient in Microsoft Office (especially Excel)
• Strong organizational and multitasking skills
• Good communication and coordination abilities
• Detail-oriented with a sense of urgency and accountability

Location: Singapore

Job title: Office Administrator / Admin Executive

Manager: Senior Manager, Human Resources APAC

As a key member of the Genetec APAC team, the Office Coordinator (or Administrative Executive) in Singapore will play a vital role in ensuring the smooth operations of the regional office.

This position is responsible for supporting the APAC team by managing daily administrative and logistical activities, including planning, organizing, and hosting regional meetings. The role also involves taking minutes, tracking action items, monitoring deadlines, and coordinating with internal stakeholders to ensure seamless communication and execution of team objectives.

The successful candidate will present themselves in a professional, friendly manner when interacting with colleagues and visitors. They will bring a positive attitude to the working environment and provide support with dedication, enthusiasm, and attention to detail.

• Accurately and efficiently translating internal shopping cart requests and service orders

• Performing Service Confirmations on service-related Purchase Orders (POs)

• investigating and resolving any Goods Receipt/Invoice Receipt (GR/IR) issues or discrepancies

•  Vendor Master Data (VMD) Management

• Maintaining meticulous records and supporting documentation for all procurement actions, confirmations, and vendor changes.

Requirements :

• Minimum Diploma or above

• Able to start immediate or within short notice

If you meet the requirements of this role, please email a detailed resume in Word document to Cindy Wong Xinyi

CEI Registration No.: R2095121

Email: cindywong@recruitexpress.com.sg

Tel: 9666 7710

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

EA License No: 99C4599

EA Personnel No: R2095121

EA Personnel Name: Cindy Wong Xin Yi

Job title: Office Administrator / Administrative Executive

Manager: Senior Manager, Human Resources APAC

As a key member of the Genetec APAC team, the Office Administrator (or Administrative Executive) in Singapore will play a vital role in ensuring the smooth operations of the regional office.

This position is responsible for supporting the APAC team by managing daily administrative and logistical activities, including planning, organizing, and hosting regional meetings. The role also involves taking minutes, tracking action items, monitoring deadlines, and coordinating with internal stakeholders to ensure seamless communication and execution of team objectives.

The successful candidate will present themselves in a professional, friendly manner when interacting with colleagues and visitors. They will bring a positive attitude to the working environment and provide support with dedication, enthusiasm, and attention to detail.

Responsibilities

Oversee the day-to-day operations of Genetec’s APAC office in Singapore including phone, mail/courier, IT onboarding and other administrative tasks.

Ensure timely escalation of urgent and/or support tasks to the Managing Director.

Prepare HR-related correspondence, reports, and documentation as needed and support HR operations by coordinating onboarding and offboarding activities, including preparing welcome materials, scheduling orientations, and ensuring timely completion of documentation

Be the local coordinator for internal initiatives and office-related programs as required.

Act as the point of contact with building management and external vendors for daily facilities operations, repairs, and maintenance matters.

Process vendor invoices, ensuring proper documentation and approvals.

Provide administrative support to the local leadership team not limited to arranging flights, visas and hotel reservations for local and overseas business guests.

About you

Diploma in Business Administration or a related field, or an equivalent academic qualification.

Minimum 5 years of administrative work experience, or related roles

Bookkeeping and Accounting experience preferred.

Demonstrated strong communication and organizational skills, with the ability to multitask efficiently.